REDUCING THE NUMBER OF EXECUTIVE BRANCH REPORTS TO CONGRESS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00974R000100160002-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: August 27, 2013
• Sequence Number: 2
• Publication Date: August 1, 1978
• Content Type: MEMO

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,!COMPT ? 7d1?.47:57-
AUG 7578
MEMORANDUM FOR:
Coordination and Review Staff
Office of Legislative Counsel
SUBJECT : Reducing the Number of Executive Branch
Reports to Congress
REFERENCE Your Memorandum to Multiple Addressees,
dated 27 July 1978, Same Subject (OLC 78-2688/1)
The only change from the information reported last year relates
to the Reserve for Contingencies. At the time releases from the Reserve
are requested from the Office of Management and Budget, the Senate and
House Appropriations Committees, the Senate Select Committee on
Intelligence, and the House Permanent Select Committee on Intelligence
are notified of the request.
Orig - Address
1 - Compt.
1 - Deputy Compt.
-Comp
1 - Comp
1 - BMG Chrono
0/Compt./BMG
Deputy Comptroller
31 July 78 (BMG/B)
STAT
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STAT
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eNENORANDUM FOR:. Legislative. Counsel.
AIILNTION
SUBJEC'T
Reports Required bv Congress from
Intelligence Organizations
27 JUL 1977
STAT
REFERENCE : Your Multiple Addressee Merorandum, dated 25 July 1377,
Same -Subject (OLC,77e.303()) (U)
1.(U) The Office of the Comptroller submits a quarterly report on
Budget Execution for CIARDS to the Chairman of the House Appropriations
Committee in compliance with paragraph 52.3 of UTB Circular A-34.
2.(U) e also report releases from the Reserve for Contingencies
as they occur. Committees on Appropriations in both Houses are notified
_ at the time requests for release are sent to OMB. The Senate Select
Committee and the House-Armed Services Committee are notified after CnB
has approved a release.
-
3.(U) Certain reproqramming actions are subject to the aPproval
of the House and Senate Appropriations Committees and the Senate Select
Committee based =on guidelines established by those committees. e do
not, however, submit a reprograxming report as suggested in Paragraph 2c
of your remorandum.
4.(U) I-7e do not believe these reports need be brought to the
attention of the President. The CIARE5 report is submitted because it
relates to an ooen appropriation, and is a re-ort required of all Federal
Agencies. If the requirement in Circular. A-34 is addressed by the
Executive 2ranch, our reporting reouirement would be subject to whatever
action is taken. Seeking an exemotion, or relief from reporting on the
Reserve would cause controversy and attract more attention to something
which already gets 7ore than it needs.
Orig - Addressee
STA`l
Assistant Comptroller, Resource(;
r -Wrd
1 - / - AsSt. Comot., Resources
Comet. Subject File 1 - Ccei-pt. Reading File
0/Coept./: July 1977.
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MEMORANDUM FOR:
FROM:
27 July 1978
OLC: 78-2688/1
NFAC/CSS
PCS/LOC
DDA
DDS&T
, IG
\ OGC
\Comptroller
Coordination and Review Staff
Office of Legislative Counsel
SUBJECT: Reducing the Number of Executive Branch
Reports to the Congress
1. In July 1977 this Office was tasked with preparing for NFIB
a coordinated listing of all standing requirements by Congress for
reports by the Agency. The results are located under Tab A.
2. We have now been tasked to prepare for OMB a report, the
subject of which is "Reducing the Number of Executive Branch Reports
to the Congress." A copy of OMB's letter to this Agency outlining
their request and the format they want us to use is located under
Tab B. Your cooperation in making recommendations on those require-
ments that directly affect your Directorate or office would be greatly
appreciated.
3. Since the report located under Tab A is one year old, please
advise me if there are any additional reporting requirements for which
you are responsible and/or if any of the reporting requirements have
been canceled.
4. Your response back to the undersigned would be appreciated
by 15 August 1978 so I can compile an Agency response. If you do not
have any changes, recommendations or comments, a negative response
would be appreciated.
Attachments:
As Stated
COMPlsk.*,
RECORD COPY
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STAT
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MEMORANDUM FOR: John N. McMahon
Acting Chief, NFIB
FROM
SUBJECT
REFERENCE
29 JUL 1977
Dr. Sayre Stevens,
Acting CIA.Member, NFIB
Reports Required by Congress
NFIB-18.1/3 dated 18 July 1977
1. (U) Types of Reports. Standing requirements
for reports to Congress from CIA fall into three categories:
those required specifically by statute; those required as a
result of directives levied by the Office of Management and
Budget, and those required by various committees of
Congress pursuant to their assigned responsibilities.
2. (U) Statutory Requirements.
a. (U) The Case Act (1 U.S.C. 112b)
This Act requires that certain types of
agreements with foreign governments be reported
to the Senate Foreign Relations and House Inter-
national Relations Committees. The determination
as to whether agreements are reportable and the
responsibility for reporting the agreements rests
with the Department of State.
b. (U) Hughes-Ryan Amendment (22 U.S.C. 2422, Sec. 662)
This Amendment stipulates that no funds may
be expended by the Agency for operations in foreign
countries other than for intelligence collection,
unless and until the President finds that each such
operation is important to the national security and
reports, in a timely fashion, a description and
scope of such operations to the appropriate
committees of Congress.
E-IMPDET CL BY ,
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c. (U) Freedom of Information Act (5 U.S.C. 552)
Section 552a(p) of this Act requires that a
consolidated report be submitted by the President to
the Speaker of the House and the President of the
Senate, separately listing for each Federal Agency
the number of records contained in any system of
records which were exempted from the application of
the Act during the preceding year.
3. (U) OMB Circular A-34 (para. 52.3). Pursuant
to the above circular, the Office of the Comptroller
submits a quarterly report on Budget Execution of the
CIA Retirement and Disability System (CIARDS) to the
Chairman of the House Appropriations Committee.
4. (U) Periodic Committee Requirements.
a. (U) Qualifying provision of CIA Retirement
Act of 1964. In the report of the House Armed
Services Committee accompanying P.L. 94-522, the
Committee directed that CIA analyze annually the
application of the qualifying provisions found in
Sec. 203 of the Act in designating participants
and to report the results thereof to the Committee
each year not later than October 1.
b. (C) National Intelligence Daily (NID). The
NID is provided on a daily basis to the following
Committees: Senate Armed Services, Senate Appro-
priations, Senate Select Committee on Intelligence,
Senate Foreign Relations, House Armed Services,
House Appropriations, House International Relations.
c. (U) Annual worldwide current intelligence
briefings. These are prepared at the request of
the seven Committees listed in 4, b above and are
given orally each year, generally by the DCI.
d. (U) Annual briefing on Soviet and Chinese
economies and military expenditures. These are
prepared at the request of and given orally by
the DCI to the Joint Economic Committee.
sMIRFT
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e. (U) Listing of Finished Intelligence
Production. At the request of a staff member of
?
the Defense Subcommittee of the House Appropriations
Committee, a machine listing of all finished
intelligence production is provided weekly to the
staff member and he is shown documents he selects
from the list.
f. (C) Releases from the Reserve for Contingencies.
At the time releases are requested from the Office of
Management and Budget, the Senate and House Appropria-
tions Committes are notified of the request. When
such releases are approved by the Office of Management
and Budget, they are then reported to the Senate
Select Committee on Intelligence and the House Armed
Services Committee.
.g. (U) Other Committee requirements. In addition
to the above standing requirements, a number of members,
committees and staff levy requests on an ad hoc basis
which include:
(1) (U) SSCI: Pursuant to its responsibilities
under S.Res.400, the SSCI levies numerous requests
for reports, documents and briefings on a large
variety of Agency activities including finished
intelligence, operational activities, activities
involving American citizens, and abuses of
authority.
(2) (U) House Appropriations Committee.
This Committee has been conducting a number of
investigations with respect to Agency activities
and in connection therewith levies numerous
requests for documents and special reports.
(3) (U) International Organizations Sub-
committee, House International Relations
Committee. The Agency ?has provided a number of
documents for review by staff members of this
Subcommittee in connection with its investigation
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(4) (U) Other Congressional Investigations.
The Agency is currently in negotiations with a
number of Committees which ultimately will lead
to the provision to those Committees of a large
number of documents and reports which bear on
their investigations. Those Committees and the
subject of their investigations are:
House Committee on Standards of Official
Conduct --
House Select Committee on Assassinations
Deaths of John F. Kennedy andMartin
Luther King
Senate Foreign Relations Committee --
Activities of Foreign Intelligence
Services in U.S.
Senate Ethics Committee --
(5) (U) Other Committees*: In addition to
the above, the Agency provides briefings and
reports as requested to numerous other
Committees including:
House Select Committee on Narcotics Abuse
House Government Operations Committee
Senate Governmental Affairs Committee
Senate Human Resources Committee
Senate Commerce, Science and Transportation
Committee
House Interstate and Foreign Commerce
Committee
House Science and Technology Committee
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(6) (U) Individual Members of Congress*:
This Agency receives a large number of requests
for briefings, reports, and other data from
many members of Congress and their staffs.
5. (S) Reporting requirements which should be
brought to the attention of the President. The report-
ing requirements of paragraph 2, a and b should be
brought to the attention of the President. With respect
to reporting under the Case Act, those agreements are
considered to be among the most sensitive of Agency
matters and their compromise could seriously affect the
activities involved, including the cessation of the
activity and the rupture of relations with the other
party to the agreement. With respect to the require-
ments of the Hughes-Ryan Amendment, at the direction of
the President, the DCI is required to brief seven
Committees (more than 60 members) and their staff
chiefs on all covert action operations conducted by
the Agency. These activities also are among the most
sensitive of Agency activities and their compromise
would lead to the cancellation of a particular opera-
tion and could cause serious problems with the govern-
ments of the country or countries involved.
. Sayre Stevens
* During the first six months of 1977, the Agency
serviced over 700 such requests and made avail-
able nearly 2,000 documents, both classified
and unclassified.
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OFFICE tviia
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r,rASHINGTON. D.C. 2U
BULLETIN NO. 78-16 June 30, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
SUBJECT: Reducing the Number of Executive Branch Reports
to the Congress.
1.. Purpose. This Bulletin-provides:instructions for the
identification of possibilities for elimination, consolidation,
or other modification of recurring reports to Congress whether
required by law or by request.
2. Background. The President intends to make recommendations
to Congresd for simplifying and improving the flow of information
between the Executive and Congress The General Accounting
Office is working with staff of Congressional committees to
review executive branch reports to Congress and Will inform
OMB of reports it believes can be simplified or eliminated.
Agencies have already provided GAO with summary information
about their reports to Congress. These may be useful in
preparing the materials now required. OMB will forward
to GAO recommendations resulting from each department and
agency review. The President will make his recommendations to
Congress on proposals for change after full coOrdination and
consultation with the departments and agencies,?GAO and the
Congressional committees.
3. Material required. Material should be presented in. the
following format:.
Statutory Recommended Principal Reason
Report Title Authority* Frequency Change. for Recommendatic
*Date of original request if not required by statute.
Material should be sent within sixty_days_ofreceipt of this
Bulletin to Stanley E. Morris, Deputy Associate Director for
Regulatory Policy and Reports Management, Office of Management
and Budget, Room 10202, New Executive Office Building,
Washington, D.C. 20503.
4. Attachment. Attached is a sheet listing suggested criteria
for use in review of Reports to Congress.
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5. Notification and inquiries. Please notify Mr. Robert Raynsford
on 395-3814 of the officials in your agency who will be responsible
for this review. Inquiries concerning this Bulletin may also
be directed to Mr. Raynsford.
141.
mes T. McIntyre, J
irector
Attachment
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CRITERIA FOR USE IN REVIEW OF REPORTS TO.
CONGRESS
I. Possibilities for Simplification
A. Consolidation of Several Reports
B. Reduction in reporting frequency
II. Duplication and Overlap with Other Reports
A. Information provided to Congress by agency in another form
B. Information provided by other- agencies or the public
III. Reporting burden and other costs
A. Cost/Burden to reporting agency and other Federal agencies
B. Cost/burden of information collected from outside the
Federal Government
IV. Uses
A. Use to reporting agency
B. Use to Congress in opinion of agency
1. Original rationale for requiring report
2. Is.this rationale still valid?
3. Is there some evidence on actual use of information
by Congress?
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