REDUCTION IN 1979 ADMINISTRATIVE TRAVEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00974R000100170003-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: July 19, 2013
• Sequence Number: 3
• Publication Date: September 20, 1978
• Content Type: MEMO

. -
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'...:.,
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED r--] CONFIDENTIAL
?1 SECRET
OFFICIAL ROUTING SLIP
TO
I ? NAME AND ADDRESS
DATE
INITIALS
1
Director of Finance
2
_
.
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached for your information is a copy of OMB
Bulletin No. 78-18 which deals with the President's
request for a 20% reduction in administrative
travel. '
You will recall that we discussed this matter
at the 13 September Comptroller Meeting. We plan
to mee-Lwith.representatives from each of the
Directorates on 4 October at 1400 hrs. in Room
4-E-05 to address the problem. You are invited to
attend or to send someone to the meeting if you
feel this would be useful. It seems likely that
your office will become involved in this before we
are through.
FOLD HERE TO RETURN TO SENDER
10 PHONE NO.
DATE
ameff. -laylor, Comptroller
9/27/78
UNCLASSIFIED 1 _I CONFIDENTIAL
SECRET
FORM NO. rp27 Use previous editions
1-67 e-
Distribution:
On - addressee
Compt Subj Watt
- Compt w/o
1 - D/Compt w/o
1 - C/AG w/o
1 --C/BMG w/o. .
1 - Compt Reading w/o
(40)
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED
I, CONFIDENTIAL I 1 SECRET
' OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Deputy Director for
Administration
_
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached is OMB Bulletin No. 78-18 which
provides :implementing instructions for the 20%
reduction in administrative travel directed by the
Presidentjn his memo of 1 September 1978 (a copy
of which was forwarded to you on 11 September).
You will recall that this matter was discussed
at the Comptroller Meeting on 13 September. At
that time you were asked to designate a senior
officer to work with this office in defining and
qualifying "administrative travel." We would like
to meet with your designee on 4 October at 1400 hrs,
in Room 4-E-05 to get this effort underway.
FOLD HERE TO RETURN TO SENDER
0 PHONE NO.
DATE
pames IL?Taylor, Comptroller
9/27/78
UNCLASSIFIED I 1 CONFIDENTIAL 1
?
SECRET
FORM NO. 0 $)7 Use previous editions
1-67 40 t
Distribution:
Ori - addressee
- Comptaftj w/att
- Compt w/o
1 -.D/CoMpt w/o
1- C/AC w/o
1 - C/BMG w/o
1 - Compt Reading w/o
(40)
STAT
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SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
I UNCLASSIFIED 1 1 CONFIDENTIAL
SECRET I
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
DirectOr, NFAC
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached is OMB Bulletin No. 78-18 which
provides implementing instructions for the 20%
reduction in administrative travel directed by the
President in his memo of 1 September 1978 (a copy
of which was forwarded to you on 11 September).
You Will recall that this matter was discussed
at the Comptroller Meeting on 13 September. At
that time you were asked to designate a senior
officer to work with this office in defining and
qualifying "administrative travel." We would like
to meet with your designee on 4 October at
1400 hrs. in Room 4-E-05 to get this effort
underway.
FOLD HERE TO RETURN TO SENDER
NO.
DATE
, 4 ) . es H. Taylor, Comptroller
9/27/78
, \ 1 UNCLASSIFIED
1 CONFIDENTIAL 1
SECRET
FORM O.
1-67 I 9,47 Use previous editions
Distribution: .
Ori g- addressee
- Compt Subj Watt
1 - Compt w/o
1 -.D/Compt w/o
1- C/AE w/o
1- C/IG w/o
0101
1 - Compt Reading w/b
1 - C/BMG w/o
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
L)
,
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
. I UNCLASSIFIED I
CONFIDENTIAL I
SECRET.
OFFICIAL ROUTING SLIP
NAME AND ADDRESS
DATE
INITIALS
I
Deputy Director for
Science and Technology
.
2
3
4
, .,
5
6
ACTION ' - .
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN -
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached is oya Bulletin No. 78-18 which
provides implementing instructions for the 20%
reduction in administrative travel directed by the
President.in.his memo of 1 September 1978 (a copy
of which was forwarded to you on 11 September).
You will recall that this matter was discussed
at the Comptroller Meeting on 13 September. At
that time you were asked?to designate a senior
officer to work with this office in defining and
qualifying "administrative travel." We would like
to meet with your designee on 4 October at
1400 hrs. in Room 4-E-05 to get this effort
underway.
I TO SENDER
NE NO.
DATE
JamesW-Taylor,. Comptroller
9/27/78
I UNCLASSIFIED 1 I CONFIDENTIAL f
SECRET :
FORM NO. 037 Use previous editions
1-67 t_
Distribution:
Ori g- addressee
Compt Subj w/att
- Compt w/o
1 - D/Compt w/o
Declassified in Part - -Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
(40)
1-- C/S&TG w/o.
1.- C/BMG w/o
1 - Compt Reading w/o
?
?ct
- S. ? ?
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
,
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED
1 CONFIDENTIAL 1
SECRET 1
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Administrative Officer, 0/DCI
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT %
FILE
RETURN
CONCURRENCE
nwommuni
SIGNATURE
Rernark8: - .
Attached is OMB Bulletin No. 78-18 which
provides implementing instructions for the 20%
reduction in administrative travel directed by the
President in his memo of 1 September 1978 (a copy
of which was forwarded to you on 11 September).
We:would like to meet with
(along with representatives from the Directorates)
on 4 October at 1400 hrs. in Room 4-E-05 to
address the problem at hand.
TO SENDER
E NO.
DATE
es-tm ll
Taylor, Comptroer
OLL17111UNCLASSIFIED
9/27/78
1 1_ CONFIDENTIAL r
SECRET
FO O. 7 Use previous editions
1-67 G
Distribution:
Orig - addressee
- Compt Subj Watt
1 - Compt w/o
1 - D/ComptWo
1 - C/AG w/o
1 - C/IG w/o
1 7 Compt Reading w/o
(40)
STAT
STAT
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bitreL7ftee WILL. CHECK CLAS Ir TCATION TOP AND BOTTOM
UNCLASSIFIED 1 1 eOiENTIAijJECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Deputy Director for Operatiors
?
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
miummumnoN
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
Attached is OMB Bulletin No. 78-18 which
provides implementing instructions for the 20%
reduction in administrative travel directed by the
President.in his memo of 1 September 1978 (a copy
of which was forwarded to you on 11 September).
You will recall that this matter was discussed
at the Comptroller Meeting on 13 September. At
that time:youlvere asked to designate a senior
officer to work with this office in defining and
qualifying ?"administrative travel." We would like
to meet with your designee on 4 October at 1400 hrs
in Room 4-E-05 to get this effort underway.
RN TO SENDER
-IONE NO.
DATE
Jarnes ?,i-r.-- lay_tor, comptroller
9/27/78
41--.
UNCLASSIFIED 1 CONFIDENTIAL
SECRET
FONNI NO,
1-67 6_ ,-,37 Use previous editions
Distribution:
Oriii)- addressee
Compt Subj w4att
1- Compt w/o
1 - D/Compt- w/o:
1 - C/OG w/o
1- C/AG w/o '
1 - Compt Reading w/o ?
1 - C/BMG w/o
(40)
STAT
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Declassified in Part - Sanitized Copy Approved for Release 2013/07/19: CIA-RDP06M00974R000100170003-3
EXECUTIVE 'OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO 78-18 8eptember 20, 1978
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Reduction in 1979 administrative travel
1. Purpose. This Bulletin provides instructions tp carry
out a Government-wide reduction in administrative travel
during fiscal year 1979. It also requires an initial agency
report on the planned reductions in administrative travel
and a follow-up report on the results of the reduction.
2. Background. OMB Bulletin No. 78-13 instructed the
agencies to minimize travel costs, particularly by reducing
trips to conferences and avoiding first class air travel.
In a further effort to help the fight against inflation, the
? President has directed a 20% reduction in administrative
travel in fiscal year 1979 (Attachment A). He has also
reiterated the need to hold all travel, including travel for
program purposes, to essential needs.
3. Coverage. The 20% reduction in administrative travel
applies to each agency that has been provided funds for
travel and transportation of persons (object class 21). It
covers all administrative travel of Executive Branch
personnel, military and civilian, and other persons when
travel expenses are paid by the U.S. Government.
4. Definition. For the purposes of this Bulletin,
administrative travel includes all travel that is not
directly related and essential to the performance of a
Federal program or mission. Examples of administrative
travel are:
???
attendance or participation at conferences,
meetings, or symposia of organizations;
attendance at training courses that are not specific
requirements for job performance;
visits to field offices for general surveillance of
their operations;
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2
routine or periodic trips to attend staff meetings;
familiarization trips .for new employees; and
-:travel to staff retreats.
:AdirtiniStrativetravel-thatAs:paidfrom.Trogram:-funds, stich
rasthe travel of overhead personnel when charged to specific
projects, ? included in the:definition of administrative
5,- :Reporting requirements. -Pis soOnas.fpossible after 1979
:appropriations are enacted, ?but mo later thanNovember 17,
1978, agencies will submit a report on their _initial plans
reduce administrative travel by 20 percent. Information
will be reported in the format of Exhibit 1 including:
-- the total dollar amount of administrative travel
included in object class 21 (in terms of
obligations) for 1978 and the amount planned .for.
1979;
the dollar amount that represents at least a 20%
reduction in administrative travel in 1979; and
a discussion of the adjustments made to 1979 travel
plans to achieve the reduction identifying:
o the specific types of administrative travel that
will be reduced or foregone; and
o the types of programmatic travel exempted from the
reduction.
-Agencies should be prepared to provide information on the
.status of the reduction during the fiscal year. At the end
of fiscal year 1979 and no later than November 16, 1979,
-agencies will submit a follow-up report on the actual.
results of the travel 'eduction in the format of Exhibit 2.
6. Use of savings realized from the travel reduction
effort. Each agency will use the savings from the reduction
in administrative travel to meet increased costs of fiscal
year 1979 civilian and military pay raises effective in
October 1978 and wage board pay raises -effective in fiscal
year 1979.
However, where travel reductions result in withholding of
appropriations from obligation, the reporting requirements
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prescribed by the Impoundment Control Act of 1974 apply, as
set forth in OMB Circular No. A-34 and OMB Bulletin No.
75-15. In such cases, rescission proposals or deferral
reports will be prepared and submitted to OMB for inclusion
in a special message on rescissions and deferrals.. to be
transmitted with the. President's 1980 Budget in January,
1979.
7. Inquiries. Inquiries and requests for assistance should
be directed to the? OMB representative responsible for
reviewing the agency's budget estimates.
Attachments
1/1
-,-
mes T. McIntyre,
irector
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UBULLETIN NO. 78-18
THE WHFTE HOUSE
WASHINGTON
MEMORANDUM FOR THE HEADS OF
EXECUTIVE DEPARTMENTS AND AGENCIES
SEP
SUBJECT: Reduction in 1979 Administrative Travel Costs
It is extremely important at this time, when we are trying
to hold down inflation, that every effort be made to reduce
Government travel costs. All travel must be limited to the
absolute minimum necessary to carry out your programs.
Specifically, I ask that you reduce fiscal year 1979
administrative travel costs by 20% below the amount
estimated in the 1979 budget transmitted to the Congress.
Administrative travel is defined to include all travel
that is not directly related and essential to the perfor-
mance of a Federal program.'
While I am not directing that travel for program purposes
be reduced by a specific amount, I do ask that you limit
all travel to purposes that are clearly nec7ssary and
cannot be accomplished effectively in any olaer way. The
nrrInfz.r ri=nPgr.rr,.ni- of travel should permit reduction in
travel budgets for program as well as for administrative
purposes.
I am asking the Director of the Office of Management and
Budget to provide Government-wide instructions to achieve
this reduction.
count on your full cooperation in directing your agency -
to help reduce the amounts spent for Government's travel.
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EXHIBIT 1
BULLETIN NO. 78-18
DEPARTMENT OF GOVERNMENT -
Planned Reductions in 1979 Administrative Travel
(In thousands of dollars)
Total amount (obligations) of travel in object class 21.0 in the 1979 Budget $
Amount (obligations) of administrative travel in object class 21.0:
-- that occurred in 1978
-- planned for 1979
Amount for 1979 that represents at least a 20% reduction
Discussion of the adjustments made to 1979 travel plans to achieve
the reduction.
(Note: Identify separately (a) specific types of
administrative travel to be reduced or foregone; and
(b) types of programmatic travel to be exempted.)
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DEPARTMENT OF GOVERNMENT
Actual Reductions:in 1979 Administrative Travel
(In thousands of dollars)
Amount (obligations) of administrative travel reduced
EXHIBIT 2
BULLETIN NO. 78-18 '
Discussion of adjustments made to 1979 travel plans to achieve the
reduction.
(Note; Identify separately (a) specific types of
administrative travel reduced or foregone; and
(b) types of programmatic travel that were exempted from
reduction.)
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