OMB BULLETINS 1963

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200070004-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 4
• Publication Date: May 10, 1963
• Content Type: REPORT

'STAT!
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L rh
, ? fr? ie Jr" EXECUTIVE OFFICE OF THE PRESIDENT
tot it ja.r /Jo
BUREAU OF THE BUDGET
, 55 Washington 25, D. C.
T 0 '
P
i II
,s Thy BUDGET PROCEDURES MEMORANDUM NO. 189
/1J.5
TO: Division Chiefs
FROM: Assistant Director for Budget Review
SUBJECT: Review of overseas offices and missio
May 20, 1963
$ (Bulletin No. 63-13)
1. Purpose? Bureau of the Budget Bulletin No. 63-13 requires a special
review of offices and missions abroad by all civilian agencies. This
memorandum sets forth (a) an interpretation of the Bulletin with respect
to contractors abroad and (b) internal procedures for carrying out the
requirements of the Bulletin.
2. Interpretation of Bulletin. Questions have been raised regarding,
the applicability of the Bulletin to payments under certain arrange-
ments with contractors, including research and development contracts
with private firms and institutions, contracts vith supply organiza-
tions of other governments, and contracts with attorneys for the defense
of law suits abroad.
The key words for the interpretation at this point ars those in the
first paragraph of section Is of the Bulletin: ". . where U.S. con-
tractor personnel . . . are stationed to provide services under
continuing U.S. Government direction" (underscoring riarrerer Where
the contractor is providing services which are intended to be responsive
to U.S. Government needs from week to week and month to month, as in
the case of a NASA tracking station, thi activity is reportable under
the Bulletin. Where a contractor is responsible for providing a com-
pleted product, proceeding largely at his own pace, as in the case of
a research contract intended to accomplish a specific mission or to
cover a specific number of tests, the activity is not reportable. In
most cases, a contract with an agency of another government would not
be reportable, since it will be assumed that such an agency does not
respond on a continuing basis to U.S. Government direction. Of course
.any case where one or more U.S. Government em loyees are stationed is
----
Iteport,able4_regardless of whether there are contracts or con rac o
jirsonnel at the same station.
3. Responsibilities for internal review. Each division is_re.sppnsible
for evaluathluthe_zeports_under the Bulletin Fei agencies or parts of
_
agencies regularly assigned to it, and for making recommendations as
to further-iitIoa to-be?tail; The Internationia-DlvisionIStrait)
wilt ildvide -divisions concerning the need for consultation with the
State Department on foreign policy implications of proposed actions,
and will coordinate such consultation where needed. The Office of
Management and Organization (Jasper) will advise divisions on questions
of responsibility between agencies and coordination among them. The
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Office of Budget Review (Spears) viii provide, or obtain, advice to
divisions on all other problems concerning the submissions. The
Office of Budget Review (Rockelli) will also compile summary tables
of.agency totals, as required.
In the case of the "selected agencies" listed in paragraph 2 of the
Bulletin, the International Division is responsible for making the
necessary procedural arrangements with those agencies, with advice
as may be needed from others in the Bureau and subject to clearance
vith the Office of Budget Review for consistency with procedures
for other civilian agencies.
4. Routing of agency reports. All copies of the agency reports
will be routed to the division responsible for the agency concerned.
One copy each should be rerouted to NT. Strait, NY. Jasper, and
Miss Spears.
5. Review of agency reports. Reports submitted by the agencies
should be critically examined as to the need fort and_aise_and
cost of, the office or mission, considering both the program re-
-Atiliementti -ina-the-balitiCeof:perminifs situation. Hearings should
hi hila-te-teteeekr6:4hd-e eeirebinglcquiry should be made -into
112:061iibiIi.ties? for teflon' which might reduce the Obiernien0a_
:Oat ***1-ibisivid-.--707-the-104N4041-6110101*,10.2.0*
:weighting stinuia be to the balence,of7payments factor and
_ _ . .
? - - - -
1 .relatively lesser to normal program factors._
Advice should be obtained as indicated in section 2, as deemed
necessary by the division except that It. Strait should be con-
sulted in all cases concerning the need for State Department
consultation.
ILLEGIB
6. Report to the Director. A report to the Director, in memorandum
form, should be prepared for each agency subject to the requirements
of the Bulletin and should cover all overseas offices and missions
of the agency. This sesorandut should be accompanied by a summary
table (or tables), In the form of the attachment to this memorandum.
Where there are a significant number of offices and missions abroad,
the summary should be broken down by regions, (in addition to the
summary for the agency as a whole) distinguishing: Latin America,
Europe, the Far East, the Near East and South Asia, and Africa
(following State Department jurisdictions). In such a breakdown
missions to international organisations abroad should be placed in
the geographic region where the mission is actually located.
The memorandum should indicate what actions Imre propoeed_by the
agency as a result of its reviee_and_their effect on authorised
striffittiTiii-tiii-baliade_of payments, ondtofal costs of_the-Office
or mission, and on total budgetaiiecittel?It ihould further in-
ioducing payments abroad
which have been identified in the Bureau's evaluation, the recom-
of others in the Bureau with respect
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to such possibilities, the agency viewpoint as determined in hearings
and conferences, and the probable consequences of taking further
action in each such ihstance. Where further action is recommended,
an appropriate letter to the head of the agency should also be pre-
pared by the division and forwarded with the memorandum.
The memorandum should be forearded_to_the_Director not later t4'11__
1 4711.41f.1)101;-thiaugh-ihe Office of Management and Organization,
'the-Office of Budget Review, and Assistant Director Hansen. For
agencies covered by the preview, division staff should be prepared
to report on the, status of the special review at the Director's
1 Review on the preview. Any policy questions or issues pending at
the time of the Director's Review on the June 15 submissions required
by Circular No. A-58 should be included in the material prepared for
? that review. Extra copies of the memorandum and letter should be
provided for Mr. Hansen, the Office of Budget Review, and the
International Division.
Attachment
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ATTACIDOMT to.
B.P. Memorandum No. 189
REVIEW OF OVERSEAS OFFICES AND lasaxoss
mum or AGENCY)
SUMMARY - TOTAL (OR . . REGION)
1. Number of offices and missions
2. Employment:
S. Total authorisod strength
b. Current employment
c. Increase planned for 1964
3. Costs or obligations:
a. Total annual costs. 1963
b. Portion of 3s entering into the
balance of payments
0. Increase planned for 1964
a. Portion of 3b entering into ibo
. balance of pgymsnts
Agency Division
=EEL recommendation
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EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, D. C.
BULLETIN NO. 63-13 May 10, 1963
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Offices and missions abroad
1. Purpose and significance. In view of the importance to our balance
of payments of limiting U.S. Government expenditures abroad, this
Bulletin provides for a special review and controls with respect to
offices and missions outside the United States, its territories and
possessions. It is imperative that all agencies of the Federal
Government minimize their payments and maximize their receipts which
enter into the U.S. balance of payments. Bureau of the Budget Circular
No. A-58 sets forth policies and procedures for management and control
systems in this regard. This Bulletin suppletents that Circular with
respect to offices and missions abroad.
2. Procedures applicable to selected agencies. The following agencies
will work out immediately, with concurrence of staff of the Bureau of
the Budget, a procedure for a special review of personnel and other
needs for their offices and missions abroad: The Department of State,
the Agency for International Development, the Peace Corps, and the
United States Information Agency. Such a review will provide for a
further critical evaluation of the need for, and size and cost of, each
office and mission abroad, taking into account the objectives and pur-
poses of the agency and the importance of minimizing net payments abroad.
The review is to be initiated as soon as possible and completed by
June 30, with appropriate action undertaken at or before the completion
767777flreview. It is expected that the review will bring about a further
reduction in the net international payments of the United States.
Pending the completion of the foregoing review, it is requested that
each of the agencies named refrain from establishing new offices or .
missions abroad. It is also requested that, during the review, there
be no expansion of the total authorized personnel strength or of the
total expenditure levels abroad for the agency, unless specific con-
currence is obtained from the Bureau of the Budget.
3. Procedures applicable to all other civilian agencies. The head of
each civilian agency, other than those named in section 2, is requested
to forward to the Bureau of the Budget by June 3 a report on offices
and missions abroad. Such a report is to include factual data and
evaluations as outlined herein. The reports will become the subject
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of hearings, conferences, or other reviews by the Bureau of the Budget
to assure that all possible actions are being taken to minimize the
balance-of-payments dosts of maintaining offices and missions abroad.
A separate report, following the attached format, will be submitted,
in five copies, for each existing or proposed office or mission. In-
dividual reports need not be held for a single submission; they may
be submitted as they are completed, but the report for the last office
or mission to be covered must be submitted by the date specified above.
!Pending the completion of the review provided for in this section and
'its evaluation in the Bureau of the Budget, it is requested that no
new offices or missions be established; and that no expansion of
existing offices or missions abroad take place. This part of the in-
struction will remain in effect until 30' daysafter the agency has
completed its submission of reports Under the Bulletin to the Bureau
of the Budget.
4. General instructions. For the purposes of this Bulletin, an '
office or mission abroad is considered to exist in any case where
U.S. Government personnel are stationed, or are assigned for tours
of duty of more than six months, outside the United States, its terri-
tories and possessions. An office or mission abroad is also considered
to exist in any case where U.S. contractor personnel (whether U.S.
nationals or nationals of other countries) are stationed to provide
services under continuing U.S. Government direction.
Employees stationed abroad who are paid from allocation accounts will
be reported by the agency administering the parent appropriation account,
and will be considered to be a part of the office or mission abroad of
that agency.
In the case of reimbursements between agencies, both agencies should
report the obligations involved; the receiving agency should include
an additional entry to deduct the reimbursements from its total obliga-
tions.
No special review is required in those cases where more than 90 percent
of the cost of the office or mission is financed from U.S.-owned cur-
rencies of the eight countries designated in Bulletin No. 63-3 as
excess currency countries for fiscal year 1964.
KERMIT GORDON
Director
Attachment
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ATTACHMENT to
BULLETIN NO. 63-13
REPORT ON REVIEW OF OFFICES AND MISSIONS ABROAD
Date:
Department or Agenc I Service or Bureau
Location: Country
City, Province., etc.
Purpose of office or mission:
[Indicate succinctly the authority.and reason for maintaining the office
or mission. Explain the benefits derived by the United States from this
. activity in this location..]
Personnel:
[Provide an organizational chart, showing authorized positions by title
and grade, indicating vacancies and distinguishing between nationals
of the United States and those of other countries. Describe any
expansion proposed for. 1964.]
?
Accomplishments of office or mission:
,(State succinctly the accomplishments of the office or mission during
the past 12 months. Each agency should be prepared to produce', upon
request by Bureau of the Budget examiners, a file of the program
reports from the office or mission for the past 12 months.]
Annual casts:
[Show the armfull costs or obligations, by object class if possible,
giving two columns therefor, one on the total cost to the Government, .
and the other on the portion of cost entering into the balance of
. payments as defined in Bureau of the Budget Circular No. A'58. Identify
? separately the annual costs of any expansion proposed for 1964.] .
Evaluation of alternatives and tentative conclusions:
[Indicate tne.alternitives which have been considered for accomplishing
the purposes.with_less.burdenion our net payments abroad. For example,'
evaluate the possibilities of accomplishing the purposes. through U.S.-
based offices.. Explain any important considerations not included above
which seem, in the view of the agency, to require that the office or
mission be continued. If the evaluation leads to.the conclusion that
the office should be continued, indicate, what reduction can be expected
in personnel and in costs entering into the balance of payments.]
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6.1.t..ca nit
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STAT
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, D.C.
BULLETIN NO. 63-8 October 30, 1962
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Charges for Government services - Increases in costs due
to Public Law 87-793
Attention is invited to the necessity of promptly reviewing and revising
existing fees and charges for services in the light of increases in
costs which result from the "Postal Services and Federal Employees
Salary Act of 1962" (Public Law 87-793).
Bureau of the Budget Circular No. A-25 requires that "where a service
(or privilege) provides special benefits to an identifiable recipient
above and beyond those which accrue to the public at large, a charge
should be imposed to recover the full cost to the Federal Government of
rendering that service." In arriving at the cost, salaries and related
benefits (Government contributions to life insurance and retirement
funds, etc.) of personnel must be considered. The increases in postal
rates are another factor which may also affect some fees and charges.
Agencies should promptly mmmgi their 1964 Budget submissions So reflect
increases _In_ r_e_c.eipseapected to result from revisions of fees because
of the circumstances outlined above,
DAVID E. BELL
Director
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trn
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, D. C.
BULLETIN NO. 63-7
? TO THE HEADS OF DCECUTIVE DEPARTMENTS AND ESTABLISHMENTS
October 10, 1962
SUBJECT: Increased use of economical airplane accommodations for
official travel
It is necessary to emphasize again the importance of avoiding the use of
first class air accommodations for official travel.
At the request of the Bureau of the Buaget, the General Accounting Office
.has made an analysis of more than 80,000 travel vouchers. This analysis
showed that first class accommodations were used on two thirds of these
flights although the standard regulations providing for use of less costly
accommodations had been in effect for more than a year when these trips
were made. While improvement has been made during the past year in agency
practices the overall results are not yet satisfactory.
The head of each department and agency is requested to issue new and clear
instructiohi-Plabing-StfOliTCeMPhasia on the responsibility ofand
empfayee-6-i-6-aVad-theTuse_6f first-class air accommodations when more
economical transportation will serve the Government's needs adequately:.
Procedures should be adopted to see that these objectives are carried out
in all organizational units. These instructions and procedures should
include all categories of persons who travel on official orders, including
consultants, and employees' families, as well as those classes of uniformed
and civilian personnel not expressly subject to the Standardized Government
Travel Regulations. In addition, travel by personnel of cost-type contractors
should be brought in line with agencies' practices regarding travel by
Government employees.
The Standardized Government Travel Regulations do not, make it mandatory
to use other than first-class air travel accommodations. The reason is
that a variety of compelling circumstances may arise which may require a
traveler to book first-class travel in the Government's interest. However,
this flexibility is intended to be used-iParinglY and only foi.good and
sufficient reasons, rather than as a general loophole. In making travel
arrangements, Government officials and employees are expected to adhere to
the highest standards of responsibility and propriety.
There is plainly no reason why any dep,artment_ort_agency_cannot use. Ot_ber
ttiTirMitag-diFIEFommOdations_f_gr npre than.50,pgrecpt.of:
Sitied-fizdv-617-iiiidTE3ii-aiiients and agencies should be_able to
iale'Ve-d-fat-higher figure.
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For your information, the Bureau of the' Budget itself has adopted the
following internal guidelines:
1. Accommodations less than first class are the standard for
Bureau use.
2. Reservations should be made at least a week in advance.
3. Secretaries when making reservations for staff will request
accommodations less than first class.
4. Aides in field establishments assisting Bureau travelers are
to be told accommodations less than first class are desired.
5. Consultants and personnel on detail to the Bureau will be informed
of this Bureau policy.
Department and agency representatives should be prepared to provide
information at budget hearings as to internal controls and procedures for
carrying out these instructions.
)
LL5:10e..),Nr
cLC0tx-04 C'.L.
(
DAVID E. BELL
Director .
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IA- folio' %net
EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25, O. C.
BULLETIN NO. 63-5
September 7,.196H..
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Management Bulletin: Progress in Measuring Work
1. Purpose. This Bulletin provides for the initial distribution
to Federal agencies of a Management Bulletin dealing with various
approaches to the measurement of work and with applications in Federal:
agencies. The publication is intended to inform managers and operating
and staff personnel about proven uses and new developments. Special
attention is given to the potential of broad productivity measures for
Federal programs.
2. Distribution. One copy of the Management Bulletin is attached
(only to initial distribution of Bulletin No. 63-5 ). It is suggested
that agencies arrange to obtain additional copies, sufficient to make
the publication reasonably available to employees who should have an
interest in the subject treated.
Each executive department and independent establishment desiring addi-
tional copies should designate one office to determine a reasonable
distribution of copies throughout its bureaus and offices. The desig-
nated offices should) by October 1, 1962, submit in writing to the
Publications Unit, Bureau of the Budget, the total requirement for
additional copies for their respective agencies. After October 1, the
Bureau of the Budget will distribute its available copies (3,000), ad-
justing the orders as may be necessary to assure equitable distribution
of this supply. Agencies desiring still More copies, and individuals
wishing to have personal copies, may purchase them directly from the
Superintendent of Documents.
Attachment
? DAVID E. BELL
Director
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