REPORT OF SIGNIFICANT LOGISTICS ACTIVITIES FOR THE PERIOD ENDING 11 JUNE 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000200180017-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 16
• Document Creation Date: December 27, 2016
• Document Release Date: June 9, 2011
• Sequence Number: 17
• Publication Date: June 12, 1986
• Content Type: MEMO

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MEMORANDUM FOR: Deputy Director for Administration
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 11 June 1986
1. Events of Major Interest That Have Occurred During the
Preceding Week:
* a. For 29 years, the Printing and Photography
Division, Office of Logistics (P&PD/OL), has applied the wages
and benefits derived from negotiations between craft committee
at the U.S. Government Printing Office (GPO) and the Public
Printer of the United States to Division employees whose
positions are classified under the government printer
structure. Last year the negotiating parties at GPO agreed
on the implementation of a 37 1/2 hour workweek, to become
effective on 18 June. Unlike past years, P&PD has chosen to
depart from the GPO lead and will insemain with the
standard Agency workweek of 40 hours.
* b. Last week, representatives from OL photographed
the historical ceremonies honoring General Donovan and the
69th Regiment World War I Veterans for significant
contributions to the United States and the CIA. During this
special event, ceremonies were held at the grave of General
Donovan and the Tomb of the Unknown Soldier in Arlington
Cemetery. Another ceremony was held in the Headquarters
Auditorium, followed by a reception. The color film from
these ceremonies has been processed and proofs have been sent
to the Historical Staff. DI. for selection of final nrints_
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S E C R E T
* c. Budgetary constraints have curtailed the
processing of virtually all new copier requisitions through
OL. However, requests for new copiers continue to be
submitted to OL, with many components inquiring as to whether
or not they can fund their own copier procurements. In this
regard, a memorandum is being prepared, asking that the
Comptroller transfer funds from requesting components until
OL's budget can be adjusted to accommodate the shortfall. F-
d. P&PD, OL, is currently processing the World
Factbook in two versions, classified and unclassified. The
publications consist of approximately 304 pages of text and 20
area maps. The unclassified version has been completed and
the target completion date for this project in its entirety is
27 June-
2
S E C R E T
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S E C R E T
* j. On 6 June, OL representatives were briefed by
Bellomo & McGee, the traffic consultant, who presented reports
entitled, "Evaluation of Options for George Washington
Memorial Parkway Gate" and "Evaluation of Traffic Options for
the South Parking Lot Loop Road." The contract is now
93 percent complete, with the final submission due within the
next two weeks. This report will provide facts and figures to
support our future carpool program when the new building is
occupied.
* k. In response to an urgent request from OIT to
provide air conditioning and uninterruptible power supply
(UPS) to an electrical closet temporarily housing the
telephone switch serving the DCI area, OL personnel prepared
design documents and specifications. A quick-start work order
was sent to Allied to provide air conditioning by 13 June and
UPS power by 15 June.
* m. Based upon copies of the Occupational Safety and
Health Administration (OSHA) citations received by OL during
the period 12-29 May, some $16,000 in safety violations were
assessed on the new Headquarters Building construction site
during the months of March and April. The largest single
citation, in the amount of $7,000, was issued to Bristol Steel
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S E C R E T
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S E C R E T
and Iron Works, a Centex subcontractor which provides
fabricated steel products, for failing to properly barricade a
fifth floor opening. While these citations were issued for
violations observed in March and April, the general level of
OSHA safety compliance since that time has improved
dramatically.
n. OL reports that the construction drawings,
reflecting the November 1985 Headquarters Management Board's
decision concerning revised new Headquarters Building
occupancy, are in the final stages of printing and will be
given to the new Headquarters Building construction contractor
by 1 July.
* o. The first of eight Exide Electronics UPS systems
that will be installed in the new Headquarters Building (NHB)
~x:ay_w tested 2-6 June at the Exide factory in North Carolina.
While the units needed some initial adjustment to pass the
125-percent and 150-percent load tests, they are now exceeding
the specifications and are ready for delivery to the NHB
25X1 construction site.
* p. The best-and-final proposal submissions were
received on 6 June for the 750,000-square-foot new
Headquarters Building carpet procurement. These submissions
have been reviewed by Procurement Division and the New
Building Project Office, OL, and are now scheduled for
presentation to the Agency Contract Review Board during the
week of 16 June. The contract award is scheduled for
20 June. FI
* q. As part of the New Headquarters Building Bid
Package Number 3, successful automatic operation of boiler
Number 2 on natural gas occurred during the period 6-9 June at
the Headquarters Powerhouse. This represents the first
reconfigured boiler which has dual fuel capability of either
natural gas or Number 2 fuel oil. Also, as part of the
Headquarters Powerhouse upgrade, the third Carrier chiller was
placed in operation. This represents the third of six new
chillers which are being installed in the Powerhouse upgrade.
r. The scale model of the new Headquarters Building
was recently moved from its location at the intersection of
the C and D corridors on the first floor to a more prominent
position replacing the Ecco Homo sculpture in the D-E
corridor. At the June meeting of the Fine Arts Commission
(FAC), concern was voiced over the long-term effect that
sunlight will have on the photographs and scale model that
make up the exhibit. A suggestion was made that the exhibit
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S E C R E T
x. During the month of June, OL received a priority
request from the Office of Security to deliver 148 pieces of
sting of chairs, desks, and credenzas, to the
for the Polygraph Division.
y. OL reports that despite warnings from the First
American Bank of Virginia, at 1200 Wilson Boulevard in
Rosslyn, Agency employees continue to park their cars in the
eight spaces reserved for bank customers. First American Bank
has advised that effective 9 June, cars illegally parked in
these spaces, will be towed. Key Building occupants have been
advised of this policy.
z. OL reports that renovation of the first floor in
began on 19 May and the demolition phase was
completed on 4 June. After removal of a vent duct in the
kitchen area uncovered insulation that could be asbestos, a
sample of the material was taken to the lab by Safety Division
personnel; the results are still pending. Partition
installation has begun and the project is on schedule.
2. Significant Events Anticipated During the Coming Week:
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S E C R E T
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STAT
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
5 June - 11 June 1986
I. Items or Events of Major Interest that have Occurred
During the Preceding Week
A. For 29 years the Office of Logistics, Printing and
Photography Division (OL/P&PD) has applied the wages and
benefits derived from negotiations between craft committees
at the U.S. Government Printing Office (GPO) and the Public
Printer of the United States to Division employees whose
positions are classified under the Government Printer (GP)
structure. Last year the negotiating parties at GPO agreed
on the implementation of a 37 1/2 hour workweek, to become
effective on 18 June 1986. Unlike past years, P&PD chooses
to depart from the GPO lead and will instead remain with the
standard Agency workweek of 40 hours.
* B. Last week representatives from the Office of
ogistics, Printing and Photography Division (OL/P&PD)
photographed the historical ceremonies honoring General
Donovan and the 69th regiment World War I Veterans for
significant contributions to the United States and CIA.
During this special event ceremonies were held at the
gravesite of General Donovan and the Tomb of the Unknown
Soldier in Arlington Cemetery. Another ceremony was held in
the Headquarters Auditorium, followed by a reception. The
color film from these ceremonies has been processed and
proofs have been sent to the Directorate of Intelligence,
Historical Staff for selection of final prints.
antic mat n~a. go nu e.r--o-f-gr t - o_be rec estel"for
printing:_w1 en the selecttedd p- ruo-fs-a-re-- eturned._
C. The Office of Logistics, Printing and Photography
Division (OL/P&PD) received a request for support on a
highly sensitive project for the Directorate of Science and
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Technology (DS&T) on Wednesday, 28 May 1986. The request
involved the production of approximately 650 color and black
and white photographic prints. The job was completed ahead
of schedule on 3 June 1986.
.,.....Jv...w a j -- - u i as!.y AA" V '.. cas as -u 1.1is kJ .L Vt. C .70J..A L f C
virtually all new copier requisitions through the Office
of Logistics, Printing and Photography Division, Copier
Management Program (OL/P&PD/CMP). However, requests for new
copiers continue to be submitted to CMP, with many
components inquiring as to whether or not they can fund
their own copier procurements. In this regard a memorandum
is being prepared in P&PD for the Director of Logistics
asking that the Comptroller transfer funds from requesting
components until the CMP budget can be adjusted to
accommodate the shortfall.
E. In order to resolve an ongoing series of problems
with certain model Ricoh copiers, A-copy (vendors for Ricoh
copiers) proposed to the Office of Logistics, Printing and
Photography Division, Copier Management Program
(OL/P&PD/CMP) that all Ricoh model 4060 copiers be upgraded
with model 4065 copiers. The replacement involves 27
copiers, all but one of which have been replaced as of this
date. A-copy has been very helpful and cooperative in this
matter, with all replacements being performed at no charge
to the Agency. Hopefully these changes will improve the
general serviceability of Ricoh copiers in the Agency and
A-copy's efforts in this matter are appreciated.
F. A representative from the Office of Logistics,
nting and Photography Division (OL/P&PD) is scheduled to
attend the third annual document security conference (DOC SE
'86) on Wednesday, 11 June,1 OGr. Policy officials, program
managers, and technical experts of Federal and State
agencies responsible for the issuance or authentication of
security documents will meet to:
1. Assess the nature and scope of the threat to
security documents posed by advances in color copiers,
laser scanners, and other reprographic equipment;
2. Explore some of the advanced technology and
systems available to protect security documents
(holograms and other optical variable devices, smart
cards, machine readable security features, and point of
transaction authentication) and related research into
human perception of counterfeit deterrents;
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3. Discuss timely issues and current developments
in law enforcement, document examination, and other
related fields as they relate to document security; and
4. Exchange information and ideas with colleagues
in informal breakout sessions and experience exchanges.
G. The Office of Logistics, Printing and Photography
Division (OL/P&PD) is currently processing the World
Factbook in two versions, classified and unclassified. The
publications consist of approximately 304 pages of text and
20 area maps. The unclassified version has been completed
and the target date for this project in its entirety is 27
June .-
H. The Office of Logistics, Printing and Photography
Division (OL/P&PD) is experiencing difficulty with the Laser
Platemakers. During the last two months, frequent
electrical problems have occurred. Technical
representatives from P&PD are working on the problem. To
further complicate the situation parts have been difficult
to obtain from the manufacturer. As of this date P&PD is
still awaiting parts, and is using an alternate method of
plate production. The alternate method (conventional
platemaking) is expected to create a temporary backlog of
Joint Publications Research Service (JPRS) Daily
publications.
* I. The Office of Logistics, Printing and Photography
Division (OL/P&PD) recently completed the Factbook on
Intelligence. This publication is an 8 1/2 X 11, 35 page,
4/color process job. A total of 50,000 books were printed,
10,000 have been delivered to the customer. The remaining
40,000 books were sent to a commercial bindery firm for
finishing, due to P&PD's heavy workload. The completion
date for the commercial bindery is 12 June 1986.
II. Significant Events Anticipated During the Coming Week
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
training and maintenance of software required for the interim
replacement of the Automated Communications Terminal-Originating
services necessary for coding, testing, installation, integration,
a. On 1 June 1986 in support of the Office of Information
Technology, Network Systems Engineering Group, Communications
Engineering Division, the Agency Contract Review Board (ACRB) approved
a docket to request a proposal, negotiate and award a contract on a
sole source basis to Simpact Associates, Incorporated, San Diego, CA.
The contract, in an estimated amount of 700,000, will provide for the
(ACT-0) with a new system called Automated Communications
Terminal-Originating Replacement (ACTOR).
amount of 1977,750.48 which includes a $27,000 negotiated savings
c. The Automated Data Processing & Engineering Branch,
Procurement Division (ADP&EB/PD/OL) received approval by the Agency
Contract Review Board this week to award a sole source contract to
T-Bar, Incorporated of Wilton, CN for equipment that will provide a
larger switch capacity for processors. The requirement is in support
of the Office of Information Technology. The contract will be in the
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d. On 5 June 1986,1 lof the General Procurement
Branch (GPB/PD/OL) accompanied Printing and Photography Division
(P&PD/OL) personnel on a trip to Reading, PA, to visit a paper
mill. The mill visited was Hopper which is owned by Georgia
Pacific. This particular mill manufactures cover paper which is
used by P&PD/OL. This mill starts manufacturing the paper from the
bleached pulp stage. The tour was interesting and gave the
attendees a new appreciation of the terms that apply to paper, e.g.,
grain, sizing, guillotine cut, caliper, and curl.
g. The Production and Services Contracts Branch (P&SCB/PD/OL)
has recently negotiated an Engineering Change Proposal (ECP) to
25X1 contract in the amount of
25X1 $222,343. The original contract called for to deliver
Jj fully operational microwave repeaters and terminal sites (seven
sites in the Washington, D.C. area) that are completely integrated
into the Agency's current microwave communications network. This
25X1 ECP calls for to accelerate the installation effort at one
site, install additional communication equipment at five other
sites, and perform a tower analysis at the last site.
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3. Significant Events Anticipated During the Coming Week
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 STAT
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Period Ending on 11 June 1986
Items or Events of Major Interest That Have Occurred During the
Preceding Week:
%Jl/-%l 1.1 (Deputy Chief, Procurement Management
Staff (DC/PMS), OL, attended the Office of Logistics
"I jl Fredericksburg conference meeting held on 9 and 10 June 1986.
STATjc! A
r`.
60'Lf 2. DC/PMS/OL met.on an introductory basis with
_ ,^^l
STATa
3. A problem arose in the Interdepartemental Support Branch,
Supply Division, OL, on Contracting With Academic Institutions
(PN 60), on which action is being taken to resolve this matter
-IVI with the Directorate of Intelligence and OL Personnel, and to
STAT tighten up our procedures in future cases.
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT PERIOD ENDING 11 JUNE 1986
1. Events of Major Interest That Have Occurred During the
Preceding Week:
b. On 6 June eeetit-&t-, m' ei ies
of Options for George Washington Memorial Parkway Gate" and
"Evaluation of Traffic Options for the South Parking Lot Loop
Road." The contract is now 93 percent complete with the final
submission due within the next two weeks. This report will
provide facts and figures to support our future carpool program
raffic consultant, who presented reports entitled, "Evaluation
briefed by Bellomo & McGee, ee-r
when the new building is occupied.
c. The Design Branch, Facilities Management Division,
is presently working on an executive interest project to
renovate 1600 square feet of space in 1H19 into the newly
formed Office of Leadership Analysis, DI. Design work began on
6 June and is scheduled for completion around 12 June. All
iJ existing walls are to be reconfigured to accommodate eight
25X1 persons, a reception area and a registry.
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CONFIDENTIAL
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powc r to an electrical closet temporarily housing the telephone
switch serving the DCI area, Ouaxado s a ti - awe a '"`h%