REPORT OF SIGNIFICANT LOGISTICS ACTIVITIES FOR THE PERIOD ENDING 2 APRIL 1986
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP89-00063R000200160022-5
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
24
Document Creation Date:
December 27, 2016
Document Release Date:
June 9, 2011
Sequence Number:
22
Case Number:
Publication Date:
April 3, 1986
Content Type:
MEMO
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3 April 1986
MEMORANDUM FOR: Deputy Director for Administration
FROM: Henry P. Mahoney
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 2 April 1986 0 25X1
1. Events of Major Interest That Have Occurred During the
Preceding Week:
d. On 3 April, OL will provide media support for a
meeting of the Council of American Ambassadors in Room 1A07,
Headquarters. This meeting, sponsored by the Office of Public
Affairs, will be attended by approximately 80 current and past
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S E C R E T
United States Ambassadors to hear "Challenges of Intelligence
Today." The guest speakers are the DCI, the DDO, the DDI, and
a panel of National Intelligence Officers. A brief question-
and-answer period will follow each session. OL will generate
an audio recording of this meeting.
* e. The Printing and Photography Division (P&PD) used
its new six-color press to produce an embellished reprint of
"Washington's Best Employers." The highly complimentary
article appeared in the February 1986 issue of The
Washingtonian magazine. It the request of the Office of
Personnel, P&PD is producing 5,000 copies of a two-page
brochure that begins with the February cover from The
Washingtonian, is followed by the cover from the Agency's
Professional Career Appointment brochure, and concludes with
the reprinted article. This high-quality publication will
epitomize the Agency's endeavor toward excellence.
f. As a potential means of cutting costs while
meeting growing Agency requirements for office copiers, OL is
exploring the benefits of a proposal by the Xerox Corporation
regarding the purchase of currently rented Model 1075
copiers. This proposal affects 14 copiers on a "buy-one,
get-a-smaller-model-for-free" basis.
g. OL reports that lease negotiations for
have been suspended for the first week of
April due to planned vacations of key participants of both
parties. Substantive meetings are expected to resume no later
than 14 April.
h. OL reports that an agreement on a rental rate for
has been reached between negotiators from
Gates Hudson and GSA. The agreed upon rental rate is higher
than the original appraisal and now must be approved
informally by GSA. Justification for the higher rate is the
inclusion in the lease of additional roof top and parking
space. GSA approval is ex ected by 4 April and by Gates
Hudson shortly thereafter
i. OL received the final design drawings for the
second-floor renovation project on 28 March.
Requests for roposa s, wi a bid closing date of 14 April,
were hand-carried to selected contractors that same day.
Contract award is anticipated by 18 April. All potential
contractors have been informed up front that their
construction crews are required to be mobilized ten days after
notice to proceed is given, with construction to be completed
45 days later.
S E C R E T
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n. Work continues on the upgrade of elevators at the
Headquarters Building. OL reports that to date, mechanical
safety edges have been replaced with electronic detectors on
all passenger elevators, and the first microprocessor overlay
was completed on elevator eight. Once the microprocessor
overlay has been installed on an entire bank of four
elevators, they will be taken out of service for 4 to 48 hours
to coordinate operation. Ample notice of this event will be
given all employees. F-~
* o. OL reports that the Counterterrorist Center
project to renovate 4,667 square feet of space for the office
of Management, Planning and Services, DI, in the 2E corridor
in Headquarters Building is on schedule. The completion date
is set for 13 April.
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* p. Technical problems encountered last week on the
concrete pours for the new Headquarters Building appear to
have been resolved. Proper fluidity of the concrete is now
being maintained by wetting the aggregate before mixing it
with the concrete. Proper fluidity on long pumping runs is
also being maintained by increasing the cement to aggregate
ratio. This produces a higher strength concrete than required
by the Agency's technical specification, but it enables the
contractor to place more concrete more quickly. This enhanced
(stronger) concrete mixture costs the contractor (not the
government) more money; however, this cost is more than offset
by the increase in productivity that the contractor realizes.
Major concrete pours are now scheduled for each day this week
in both the North and South Towers of the new Headquarters
Building.
* q. Negotiations with Smith, Hinchman & Grylls
Associates, Inc., (SH&G) on their cost proposal for the
refitup design of the new Headquarters Building (necessitated
by the Headquarters Management Board decision to relocate DI
and DO personnel there) were broken off on 27 March without
agreement. Negotiations will resume on 7 April in Detroit, at
which time SH&G will present additional justification to
support its proposed fixed price of $385,912. F--]
r. Headquarters compound roadway and parking lot
construction will soon commence in phases to alleviate the
potential for a shortage of parking. The phased schedule is
as follows:
(1) 2 April - South Parking Lot road
(2) 7 April - East Road (Route 123 entrance to
front of Headquarters Building)
(3) 14 April - Lanes A thru D in South Parking
An employee bulletin on these activities will soon be
disseminated and plans are currently being made for
alternative parking arrangements.
s. OL representatives briefed transportation
specialists from the staffs of Congressman Frank Wolf,
Senator John Warner, and Senator Paul Trible on planned
roadway improvements for Routes 123 and 193. The briefings
were well received with each congressional staffer agreeing
that the Agency was doing everything within reason to
accommodate concerns expressed by nearby residents.
4
S E C R E T
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All were invited to attend the next meeting of the Agency's
Traffic Advisory Committee now scheduled for 14 April. Formal
notifications for this meeting have been mailed.
t. OL reports that solicitation for 761,400 square
feet of carpet for the new Headquarters Building was sent to
nine carpet manufacturers on 1 April. The bids are to be
received from vendors by 1 May. The carpet will be required
on-site in August for installation by the new Headquarters
Building contractor (Centex, Incorporated).
2. Significant Events Anticipated During the Coming Week:
my P. Mahoney
5
S E C R E T
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 2 APRIL 1986
1. Progress Report on Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
A. DAS
(1) DAS, RECD and OIT representatives met on 1 April to
discuss Wang Systems requirements first and
second floors. Installation of the Wang distribution system on
the first floor must be acceptable to Wang Labs else the
maintenance contract could be jeopardized. Wang Labs will
suggest a layout of 25 Alliance systems for the present 2nd
floor DAC, on the basis that the entire facility will become
available for only Wang equipment.
(2) Supply Division's FARS system required eleventh hour
3 modification to alter GSA requisition parameters. The new codes
become effective on 1 April and are in place.
(3) Wallace Computer Services, vendors of the software
used in the Mail and Courier Branch to record/track document
receipts, has offered to analyze a system bug that is bringing
the system to its knees. TG/DAS is recommending that Wallace
solve the problem rather than a more inefficient approach of
having TG start at square one.
B. Regulations
(1) IMSS actions on regulations included the following:
Employee Bulletin, "Rehabilitation of North, South,
and West Parking Lots," forwarded to C/RPD/OIS.
LI 45-30-67, "Emergency Situations in the Headquarters
Area," forwarded to C/OC/OL-ISC.
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Congressional Affairs, was provided OL's comments.
INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 2 APRIL 1986
(3) OTHER
Completed the coordination process of H.R. 3963 within
25X1 Y OL. Deputy Director for Legislation, Office of
C. Headquarters Claims Review Board
Status of Headquarters Claims Review Board personal
Property claims for March 1986 is as follows:
Received:
Adjudicated:
Amount Claimed:
Amount Paid:
Claims Denied:
16
17
30,826.48
25,633.16
1
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
a. The Production and Services Contracts Branch, Procurement
Division, has completed negotiations with Infra-Structures,
Incorporated of West Babylon, New York, for the award of an Office
A, of Information Technology requirement for "Command Center" equipment.
The Command Center equipment consists of various custom designed
furniture modules that can be stacked in various ways to hold
communication and computer equipment in the smallest possible space.
9 X1
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c. On Thursday, 26 March 1986, a meeting was held between
General Electric (G.E.) representatives and a contract officer from
Production and Services Contract Branch/Procurement Division to
discuss purchase of various items from G.E.
and that a decision had not yet been made on certain other items.
G.E. was told that some items would not be purchased
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The two major items still undecided are the furniture and the alarm
system. G.E. was requested to provide backup cost data for the items
the A e is interested in purchasing. Because of budget constraints
25X1 the Working Group would like to make the payment for the items
in isca year 1987. A lease with purchase option was offered to
G.E., however, they would like a more definite arrangement. The type
C
25X1 \'
d. Representatives of the New Building Project Office and
Production and Services Contracts Branch, Procurement Division, met
with officers of Smith, Hinchman & Grylls on 27 March for the purpose
of negotiating a change in scope in the architect/engineer services
contract for the Headquarters addition. In response to the
contractor.
again after the COTR has reviewed the hours further with the
effort required seemed excessive. Negotiations will be undertaken
overnment's request for rearrangement of 244,000 square feet of space
n the addition, the contractor proposes a lump sum of $385,912. This
igure was rejected by the government because hours proposed for the
e. On 28 March 1986, in support of the Communications Engineering
Division, Network Systems Engineering Group, Office of Information
Technology, the Automated Data Processing and Engineering Branch,
Procurement Division, issued a request for proposal for the
development, integration, testing, installation and maintenance of a
Message Handling Facility. Proposals in response to this request for
proposal are due no later than 12 May 1986 with an anticipated award
of September 1986.
f. On 28 March 1986, members of the Automated Data Processing and
Engineering Branch, Procurement Division, met with members from office
of Information Technology, Directorate for Administration; Office of
Strategic Weapons Development, Director for Intelligence (DI); and
Office of Research and Development, Director for Science & Technology
to discuss an upcoming DI requirement of an $11M acquisition of a Cray
3. Significant Events Anticipated During the Coming Week
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Period Ending on 02 April 1986
Items or Events of Major Interest That Have Occurred During the
Preceding Week:
1. A review was completed of the recommended new foreign
iJ ownership, control, or influence policy by the Procurement
Management Staff, Security Staff, and the Procurement Division.
A final draft is being prepared for coordination.
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S E C R E T
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
27 MARCH - 2 APRIL 1986
25X1
I. Items or Events of Major Interest that have Occurred
B. On 3 April '!V the Office of Logistics
will provide media support for a meeting of the Council
of American Ambassadors in Headquarters Room 1AQ7,?j bjhA4,Feg~tdi9g~be
sponsored by the Office of Public Affairs (OPA) A Approxima?~ely7 0 current
and past United States Ambassadors w!!! be-1 l .~ to hear 'Challenges of
Intelligence Today'. The guest speakers are the Director of Central
Intelligence (DCI), the Deputy Director for Operations (DDO), the Deputy
Director for Intelligence (DDI), and a panel of National Intelligence
Officers (NIO). A brief question and answer period will follow each
session. P&PD will generate an audio recording of this meeting.
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D. The Office of Logistics, Printing and Photography Division
(OL/P&PD) met the 29 March deadline for producing 'Your Personal History
Statement'. This extremely labor intensive job required that P&PD print
the title cover and envelope, sort the individual statements (received from
VA~~ the Office of Information Technology), collate the sorted documents, stitch
~~ R.. each individual set of materials, and hand-stuff same into envelopes.
'Your Personal History Statement' is a synopsis of each Agency employee's
status with regard to insurance, retirement, voluntary investment, and
leave status. Comments from other Agency components are highly
25X1 complimentary with regard to P&PD's efforts on this project.
E. The Office of Logistics, Printing aM-F otograpny Division
f%tP&PD) used its new 6-color press to produce an embellished reprint of
'Washington's Best Employers'. The highly complimentary article appeared
in the February 1986 issue of The Washingtonian magazine. At the request
of the Office of Personnel (OP), P&PD is producing 5,000 copies of a 2-page
brochure that begins with the February cover from The Washingtonian, is
followed by the cover from the Agency's Professional Career Appointment
brochure, and concludes with the reprinted article. This high-quality
25X1' publication will epitomize the Agency's endeavor toward excellence.
F. The Office of Logistics, Printing and Photography Division
(OL/P&PD) is continuing to study potential deterrents against the copying
of classified documents. Thus far, a variety of alternatives such as the
G. As a potential means of cutting costs while meeting growing Agency
requirements for office copiers, the Office of Logistics, Printing and
Photography Division (OL/P&PD) is exploring the benefits of a proposal by
the Xerox Corporation regarding the purchase of currently rented Model 1075
copiers. This proposal affects 14 co iers on a 'buy-one,
~
~
25X1,.Uv get-a-smaller-model-for-free' basis.
H. At the request of the Director of Logistics (DL) the Printing and
25X1 1 Photography Division (P&PD) sent two employees
25X1 AI0 to conduct an on-location video recording of the recently
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S E C R E T
renovated Auditorium. This recording will be edited for inclusion in a
video tape of Office of Logistics (OL) recent accomplishments.
Editing
25X1 will commence as soon as slides
can be
25X1
obtained for the purpose of showing 'before and after' compariso
ns.
25X1
I. In accordance with the Office of Logistics, Printing and
Photography Division (OL/P&PD) mission, more than $4,000.00 of television
equipment purchases were approved during this reporting period.
Established as a safeguard against unnecessary duplication, equipment
incompatability, and poor quality hardware, P&PD has conducted an
Agency-wide television management program for the past three years. During
that time there have been many instances where P&PD's efforts have saved
Agency components from procuring equipment that would not completely
satisfy their needs. At the same time P&PD has offered guidance as to the
current market value of hardware, what 'track record' the equipment has
with other Agency users, and other information that is pertinent to the
component's requirements. While the direct dollars saved have been small
(as high as $500.00 per line item), the payoff in terms of customer
satisfaction has been well worth the effort. To date P&PD has signed-off
25X1 on $247,196.83 worth of television equipment for FY-1986.
25X1
25X1
* J. The Office of Logistics, Printing and Photography Division
(OL/P&PD) is searching for a replacement for the badge numbering device
located in the Office of Security (OS). The existing unit was identified
by P&PD personnel when the original identification camera system was
installed in Headquarters. This unit is currently suffering from
intermittent mechanical problems. P&PD is looking for a state-of-the-art
personal computer (PC) controlled unit. Due to the unique requirements of
this system P&PD may have to design and install a custom-built badge
numbering device.
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S E C R E T
II. Significant Events Anticipated During the Coming Week
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S E C R E T
REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 1 APRIL 1986
1. Progress Report Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest That Have Occurred
During the Preceding Week:
( a L 1 L s 4-k f
a. - Lease
negotiations for have been suspended. the
first week of April due to i*e planned vacations of bftt~ key
participants of both parties. Substantive meetings are expected
resume,
n0 G'?^r `f'l`Gv /V
b. Proposed Allocation of Parking Spaces -
The parking coordinator for the external buildings has prepared a
drawing proposing the location of Reserved- tor, Official, and
Handicapped parking spaces at the facility. The
parking coordinator will present the proposa to the working group
meeting and give copies of the drawings to the components'
representatives. The Real Estate and Construction Division OL, will
request their comments and work with Office of Development and
Engineering and Foreign Broadcast Information Service to ensure
parking is a non-problem.
0 L_ 11 y e11. r a.1w
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Period Ending 1 April 1986
SUBJECT: Real Estate and Construction Division Weekly Report for
25X11 (drawings for the second floo
25X1
25X1
contractors that, same d d T
28 Marc , 38.6- Requests for Proposa
communications hardware at the same tiThe outside, uncle 'ed
ate JO}ne 86.E two wVeks have bo' n
addedy%to the sc1-edule to allow for the possibility', of construction
change orders. Delays may also occur due ",to the coordina'tn
problems associated with installing Office of Technology't.
~
Contract award 4114-9 'e by 18 April 1986. Zon ractors have
been informed up front that their construction crews are required to
be mobilized ten days after notice to proceed is given with
construction to be completed 45 days later.
/ CTS
The Technical Security.Divisio A"6 been advised in writing
that Wocup~ I
construction crews-are working.
25X`I,. renovations to the old Credit Union space
25X1 scheduled to be completed by 4 April 1986.
AL cIt
r4nlvek The final design
on
i &6.
~~
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 1 April 1986
i. Real Estate Branch Representative Attends Management
Concepts Course - A Real Property Officer from Real Estate and
Construction Division, OL, attended a course entitled "Cost and
Price Analysis of Lease Proposals" on 24 - 28 March 1986. This
course was given by Management Concepts Incorporated, and was held
in Tysons Corner, Virginia. The course was designed to focus on
analysis techniques used in negotiating lease contracts. The course
was both relevant and informative, and will be of assistance when
25X1 neaotiating leases for our A enc 's space requirements.
L~~I
S E C R E T
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SUBJECT: Real Estate and Construction Division Report for
Period Ending 1 April 1986
3. Significant Events Anticipated During the Coming Week:
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l.V1VC"1L~N'1'lAL
FACILITIES MANAGEMENT DIVISION, OL
WEEKLY REPORT PERIOD ENDING 2 APRIL 1986
1. Events of Major Interest That Have Occurred During
1flb l :JreAa'nica`1 safety edgeV A-4-fl s have been re 1 w't h i4QLoik'"
25X11
1
25X1
electronic detectors on all passenger elevators~ar*- Z 1
~..~,._..
=ZLJU
le first microprocessorvlltd
oeray was compee on elevator eight. I-nstallatiAr~_.._of_th.ks- -.fi-r-s-t 0Ver-lay-.-regti.ired
considerably more time- iec-ause.o? the unanticipated unorthodox
ins ta11atioa--o -_a- "F rreentan's Emergen r ~e rvte pee~kage b-y GSA
seirsla-- eer-s` rgcr. Painstaking tracing of each circuit. and
connection was necessary to create a ,model- procedur-e for
subseguuen-t eVerl-ap .inst-ai_lations. Now that this has been
accomplished, downtime f C, k A,
i$p a pva n
XGSed ~ r,e bank Q fjQou ~g 9JP~ S , I U.H 40
e
s
Onc%ran entr a evators1
b has
ean nnmp1PtAr_ 44e-be taken out of service for 4 to 48
hours to coordinate operation.of- _h._ fourut vaI Ample
notice of this event will be given all employee
1AA
c. C~Whe Counterter orist Center (CTC) project to
renovate 4,667 square feet of space for DDI/MPS in the 2E
corridor in Headquarters is on schedule. The completion date
is set for 13 April. '61'4d
d. The DDO/PPS renovations for the 3D00 area have
been delayed because was not completed on time.
Phase II completion date has been extended to 14 May vice 29
April and Phase IV completion has been scheduled for 30 June e. The Engineering Branch, Facilities Management
Division, OL, completed the preparation of guidelines for an
operations and maintenance program for the Headquarters
compound. Copies of the document were issued to the Allied
Site Manager on 31 March for his review. A meeting with Allied
representatives is scheduled for 2 April to discuss the
guidelines and to develop a methodology for a comprehensive
operations and maintenance plan.
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CONFIDENTIAL
f. During the week of 24 March, the Mail & Courier
Branch (M&CB), Facilities Management Division, OL, hand sorted
and deliv
d th
Offi
f
ere
e
ce o
Personnel, Personal Benefits
VP \t q Statement for each Agency employee. The statements were
'` packaged by the Printing and Photography Division and given to
M&CB in five shipments, each containing between four and five
thousand envelopes. The shipments were spread out over four
25X1 days and delivery was completed by COB Friday, 28 March.
2. Significant Events Anticipated During the Coming
Chief, Facilities Management Division, OL
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