MEMORANDUM OF UNDERSTANDING FOR SUPPORT IN THE FIELD OF FIRE PROTECTION AND LIFE SAFETY MATTERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000300210006-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 23, 2016
• Document Release Date: December 2, 2011
• Sequence Number: 6
• Publication Date: August 15, 1986
• Content Type: MEMO

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15q~G199b
MEMORANDUM FOR: Deputy Director for Administration
VIA Chief, Safety Division, OMS
Chief, Real Estate and Construction
Division, Office of Logistics
Director of Logistics
FROM Arvel D. Tharp, M.D.
Director of Medical Services
Memorandum of Understanding for Support in
the Field of Fire Protection and Life Safety
Matters
Attached for your approval is a Memorandum of Understanding
concerning the newly established Fire Protection Engineer
position for the Real Estate and Construction Division, Office
of Logistics. This position is to be filled by a fire
protection engineer from the Safety Division on a rotational
basis.
SIGNED
E~lItVEL D. SHARP, ~:L.
Arvel D. Tharp, M.D.
'_?1 ~~i L U .~
~.~~:~~~~ I ~~
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This Memorandum of Understanding addresses support required
from the Safety Division, Office of Medical Services,
Directorate of Administration in the field of fire protection
engineering.
1. Background/Justification: The Real Estate and
Construction Division, Office of Logistics has a need for a
Fire Protection Engineer to be assigned in P.ECD to provide
engineering support and guidance to ensure the integration of
fire protection and life safety requirements in CIA
facilities. The intent is to ensure that the CIA fire
protection and life safety criteria is addressed at each
project concept stage and throughout the design of each
project. Reference Headquarters Regulation 12-1 par. e.
2. Assignment Information:
a. Incumbent must have a Bachelor's degree in Fire
Protection Engineering from an accredited College or
University and must be knowledgeable in Life Safety codes:
b.
Proposed Grade of Position:
GSE-13
c.
Proposed Position Title: Fire Protection Engineer.
d.
Proposed Date of Assignment:
1 September 1986
e. Duration of this Assignment: Rotational for
two years with possible extension of six months to a year.
Prior to expiration of assignment, incumbent will indicate,
in writing, his desire regarding extension of the
assignment.
f. Day-to-day administration and handling will be the
responsibility of RECD/OL. Career training can be
recommended and approved by Chief, SD/OMS with the
concurrence of RECD/OL. Specific job related training can
be approved by RECD/OL with certification of completion
forwarded to SD/OMS. Training and travel incidental to
this position will be paid by RECD/OL.
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3. Responsibilities:
a. The incumbent's primary responsibility will be to
provide engineering support and guidance to ensure the
integration of fire protection and life safety requirements
in CIA facilities, addressing this criteria at the concept
stage and throughout the design of each project.
b. Detailed responsibilities and duties are provided
in the attached job description for the position.
4. Administration and Career Management:
a. The OMS/DDA appropriate Career Panel will be
responsible for ranking and evaluating the incumbent for
promotion in the position.
b. Performance Appraisal Report will be prepared by
Chief, FEB/RECD/OL, who will provide a copy to Chief,
Safety Division.
c. Direct supervision will be provided by
Chief, FEB/RECD/OL and guidance will be provided by Chief,
FPB/SD/DDA. Incumbent will provide weekly activity reports
to Chief, SD/OMS/DDA.
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Chief, Safety Division, OMS Date
SIGNED
jA,RVEI: D. 7'IiAItP, ~.3.
STAT
~ 5 AUG 1986
(signed)
2 1 AUG 1986
Chief, Real Estate and Construction Division Date
Director, Office of Logistics Date
Deputy Director for Administration Date
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Position Description: Fire Protection Engineer Grade: GSE-13
Organization: Field Engineering Branch, Position No.
Real Estate & Construction
Division, Office of Logistics
In coordination with the Fire Protection Branch/Safety Division,
assists in the implementation of the Agency's fire protection
engineering program by ensuring that designs for new and renovated
facilities are in compliance with fire protection engineering criteria
and established engineering fundamentals. Serves as Project- Engineer
responsible for project management, development, and administration of
facilities engineering for domestic and foreign facilities in support
of the Agency's mission. Define facilities engineering requirement,
cost requirements and methods for meeting the facility needs of the
Agency's mission. Acting through the appropriate entities (GSA, DOD,
FBO, or the private sector.), provide domestic and foreign engineering
support for Agency facilities.
This position provides professional fire protection engineering
expertise to complement other.engineering disciplines within the
Field Engineering Branch. Specific duties and responsibilities
are outlined below.
1. Fire Protection Engineering (50$)
a. Reviews architectural and engineering plans and
specifications `for new construction and major renovations to
insure canpliance with applicable fire protection and life
safety criteria.
b. Provides technical advice and guidance to Agency
officials, project engineers, and management in the
interpretation of fire protection and fire prevention
regulations, standards and directives.
c. Reviews shop drawings, relative to fire protection
equipment being installed under contract for compliance with
design plans and specifications.
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d. Designs fire protection, fire detection and fire
extinguishing systems for new construction and renovations
arx~ acts as the contracting officers technical representative
on fire protection enhancement projects.
e. Inspects and tests for acceptance all fire alarm, fire
detection, and fire suppression systems to ensure that they
operate in accordance with contract requirements.
g. Keeps knowledgeable of state-of-the-art advances in fire
protection technology by attendance at special courses and
conferences such as National Fire Protection Association and
Society of Fire Protection Engineers.
2. Project Management (30$)
a. Planning - Review with the customer his request, checking
for completeness as to present and future needs. Organize
pertinent data, prepare time schedules, scopes of work,
schedule for design and construction of, project. Incorporate
data that should be considered into the project, prepare
preliminary drawings and cost estimates. Brief the requestor
on the results of planning to insure that the problem is
being answered.
b. Administration - Provide project administration by
preparing cocoplete contracts, serving as contracting
officer's technical representative, reviewing and approving
shop drawing submittals, aril testing and inspecting items or
equipment at Agency facilities or at vendors' warehouses.
c. Provide supervision of project during construction. This
includes revision of drawings due to changed conditions when
required, and ensure that the construction quality and time
schedule are met and that changes that arise during
construction are resolved satisfactorily. Review and endorse
contractor's payment request. Provide partial and final
inspection of construction work. Make as-built drawings
revisirns to insure that all changes are properly recorded so
as to provide the best information to maintenance or
operating personnel. Track progress and make reports on
daily basis for onsite activity and biweekly reports on
projects progress.
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2. Engineering Consulation (10$)
a. To provide all necessary general engineering design work
assigned by the Chief, Field Engineering Branch. This
includes preliminary studies, site visits to determine
existing conditions at facilities, c~unication with the
requesting component of the Agency in order to establish
needs, and the evaluation of all canpiled data and the
exercising of sound engineering judgment to reach the best
and most economical solution and design. The preparation of
final design, working drawings, technical specifications, and
cost estimates for construction is required.
b. This wank is based upon the knowledge acquired during
years of experience on design, estimating and actual
construction work; the proper use of existing guidelines; the
knowledge of the equipment and materials currently available
in the market and the latest techniques on design and
construction.
c. The work is performed to fulfill the needs and
requirements of the Agency either in the continental U.S. or
in a foreign country.
3. Design and Estimating (10$)
a. Design is accomplished either in house, through an A-E
contract or through another Government agency such as GSA,
DOD, or State Department. The incumbent is required to
ensure that the best design possible is achieved based on
functional requirements, site location, Government furnished
equipment, energy conservation, lighting, heating, air
conditioning and ventilation requirements, safety and
security requirements, and budget and time restrictions. The
incumbent is responsible far the review of the work
accomplished at various stages to insure that the completed
design meets the objective.
c. Providing cost estimates for projects from either
preliminary or final stages which can serve as a basis for
planning, preparing for budgets, or for negotiating design or
construction contracts.
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1. Knowledge Required by the Position
The position requires a Bachelor's degree in Fire Protection
F~gineering from an accredited college or university
Professional knowledge of the concepts and principles in the
science of fire protection engineering and related
engineering fields to enable the incumbent to plan and carry
out ccmplex design projects encompassing a broad range of
fire protection matters with minimal supervision. Five years
of experience in design, supervision, estimating and
construction of complex projects and a working knowledge of
contract administration is necessary. Knowledge of foreign
design and construction procedures is desirable.
2. Supervisory Control
Supervision is provided by the Chief,. Field EYigineering
Branch. Work assignments are received from the Chief of the
Branch, who determines the relative priorities and
deadlines. The assignment is given in terms of the desired
final product. The mode of accomplishment is left to the
incumbent. In the case of more complex projects, the merits
of various possible solutions may be thouroughly discussed
between supervisor and incumbent.
The work is performed based on experience and sound
engineering practice requiring the incumbent to exercise
professional judgment. Data is available fran National Fire
Codes, Regional Building Codes, technical publications of
professional associations, engineering handbooks, commercial
catalogs, data sheets, Agency regulations and the Defense
Acquisition Regulations. These guidelines provide general
information which requires the incumbent to deviate from
standard practices and research new developments in order to
solve various engineering problems.
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4. Complexity
The incumbent is responsible for providing professional
advice and direction on a broad range of fire protection
engineering issues. The incumbent is not solely dedicated to
the science of fire protection engineering. The position
requires that training and experience in the other
engineering fields. The incumbent must use his own
discretion based on his past experience and knowledge of
engineering fields to consider differences in courses of
action and refine methods or develop new techniques,
concepts, or programs in solving problems.
5. Scope and Effect
Fire protection engineering minimizes the impact a fire would
have upon the Agency by preserving the integrity of its
operational activities and vital programs. General
engineering work and its effect is to process an engineering
problem from its inception through design and construction to
an acceptable solution. Errors in judgment would directly
impact upon Agency operations and activities. The facilities
program requires operational support to sensitive programs
requiring the incumbent to work within security constraints.
The individual is often required to make "on-the-spot"
decisions regarding engineering problems to ensure
continuance of an operation and timely success.
Contacts are made constantly with members of other Agency
components both at Headquarters and in the field. Contact is
occasionally made with representatives of city and county
governments and other Government agencies (military services,
Foreign Buildings Office of State Department, General
Services Administration), with private architectural
engineering firths and contractors, and with vendors. During
TDY or PCS assignments, contacts are made with foreign
nationals.
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7. Purpose of Contacts
The planning, design, construction and supervision of an
engineering project are the usual purposes of personal
contact. This includes coordination efforts with Agency
personnel to ensure that their needs are met and monitoring
the effort of personnel outside of the Agency to ensure that
the product of their effort meets the Agency's needs.
8. P~sical Demands
The physical demands vary from the demand for hands-on
agility to bend, lift, manipulate tools and apply pressure,
to simply negotiating construction sites, climbing or
descending ladders, etc. The majority of the time there are
no special physical demands.
9. Wbrk Environment
Normally work is accomplished in an pffice environment.
TDY's may include field work at remote locations, or
locations considered hardship posts, where personnel may be
subjected to extreme cold or heat, and other environmental
differences found in a foreign country.
10. Supervision Exercised
Direct supervision is not normally a part of this position.
The day-today direction of workers occurs but only in the
technical field.
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