LETTER OF INSTRUCTIONS - - USAREUR CENTRAL REGISTRY (U)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP80B01139A000200120006-3
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: August 8, 2012
• Sequence Number: 6
• Publication Date: May 14, 1962
• Content Type: LETTER

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vis,-0-11-FIDENTIAL Nue
AEAGB-S(PSINV)
HEADQUARTERS
UNITED STATES ARMY, EUROPE
+67
APO 403, US Forces
14 May 1962
SUBJECT: Letter of Instructions--USAREUR Central Registry (U)
TO: See Distribution
1. SupeE:session. This letter supersedes:
a. Letter, AEAGB-CI(P), Headquarters USAREUR, 26 December
1957, subject: Release of Counterintelligence Information to West
German Agencies (U)(clas).
b. Letter, AEAGB-CI(P), Headquarters USAREUR, 14 October
1958, subject: Release of Classified Information to Foreign Govern-
ments (U)(clas).
2. References. See inclosure 1.
f
? 3. Purpose. To furnish guidance and set forth procedures for
the operation of the USAREUR Central Registry, hereinafter called
Central Registry.
4.- Mission. To receive and file information of intelligence
and counterintelligence interest to the United States Army, Europe,
and to provide information in response to requests from the agencies
in inclosure 2 authorized use of the Central Registry.
5. Responsibilities. a. Seventh Army. The Commanding General.,
Seventh Army, will provide the Central Registry photographic support
in the reproduction of dossiers and reports.
b. Southern Area Command. The Commanding Officer, Southern
Area Command, will provide logistic support, including the transportation
necessary for evacuating Central Registry files on the request of the
Commanding Officer, 513th Intelligence Corps Group.
SPECIAL HANDLING REQUIRED
NOT RELEASEABLE TO FOREIGN
. NATIO ALS EXCEPT
Lucol maLliaSignature
1
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c. 511th Intelligence Corps Group. The Commanding Officer,
513th Intelligence Corps Group, will:
procedures
accordance
(1) Operate the Central Registry in accordance with the
set forth in this letter.
(2) Integrate. information into the Central Registry in
with criteria eStablished by inclosure 3.
6. Concept of Operations, a. Information intended for integra-
tion into the files of the Central Registry will be submitk,ed in accord-
ance with inclosure 3.
b. Commands and, agencies authorized use of the Central. Registry
are listed in inclosure 2.
c. Files intended for integration into the US Army Counter-
intelligence Records Facility, Fort Holabird, Maryland, will be processed
in accordance with AR 381-45. Dossier numbers will be assigned by Per-
sonnel Security Section, Security Branch, Intelligence Division, Head-
quarters USAREUR.
d. Files not intended for integration into the US Army Counter-
intelligence Recerds Facility, Fort Holabird, Maryland, will be numbered
in accordance with AR 381-117.
e. The release of information from Central Registry files will
be in accordance with USAREUR Circular 380-50, the USAREUR Intelligence
Collection Directive, and paragraph 7, this letter.
f. Minimum files and indexes will be maintained
with the operational requirements of USAREUR intelligence
Action will be taken to reduce the workload and eliminate
indexes having little or no value.
consistent
agencies.
files and
7. Criteria for Releasing Information. a. Requesting US agencies
may be furnished all pertinent information on file at the Central Registry
with the exception of sensitive source information, references to special
operations, information that would compromise military intelligence in-
vestigative activities, or any other particularly sensitive information.
b. in response to file-check requests from authorized US
agencies, the Central Registry will not be bound by strict adherence
to the "third agency rule." Generally, a requesting "third agency"
will be referred to the source of the information; however, reference-
type information (e.g., visa denials provided by the US State Department)
may be released to a "third agency." In addition, if the exigencies of
a situation override the "third agency rule," information contained in
the Central Registry will be released to a third US intelligence agency
with the indication that the information was derived from other than US
Army intelligence sources.
2
CONFIPEflh1iL
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CONFIDENTIAr
AEAGB-S(PSINV) 14 May 62
SUBJECT: Letter of Instructions--USAREUR Central Registry (U)
el. Derogatory or classified information of the following
categories will be released to a requestor only through the Deputy
Chief of Staff, Intelligence, USAREUR:
(1) Information concerning US citizens of such prominence
as to create possible embarrassment to the US Army and information con-
cerning anyone commonly referred to as a "very important'person."
(2) Information concerning US citizens who are or have
been of special operational interest to US Army Intelligence or to an
agency other than the requesting agency.
(3) Information concerning members or employees of the
US Army, if requestor is not a US Army intelligence agency.
d. Criteria for releasing information to allied agencies are
given in the references in paragraphs 1, 2c, and 3a and b, inclosure 1.
8. Coordination. a. The Commanding General, Seventh Army, and
the Commanding Officer, 513th Intelligence Corps Group, will take the
action necessary to ensure the uninterrupted service of Central Registry.
b. Policy matters not covered by this letter will be referred
to the Deput: Chief of Staff, Intelligence, USAREUR.
9. EtEntIlm. This letter is regraded FOR OFFICIAL USE ONLY when
separated from the classified inclosure. In addition, the Special Fond-
ling marking may then be removed.
FOR THE COMMANDER IN CHIEF:
/1
?
LEQNIDAS GAVALAS
Incl
2 Auth US, Allied, and West Brigadier General, USA
1. References (U)
Adjutant General
.
German Agencies (U)
3. Sbm of Info for Intrg into
the USAREUR Central Registry
(U)(clas)
I
Telephone: Heid Mil 7892
DISTRIBUTION: Special 1
For Action:
25 - CO, Seventh Army
2 - CG, USACOMZEUR
2 - CO, USASETAF
2 - CO, SACOM
10 - CO, 513th INTC Op
3
For Information:
1 - CO, NACOM
1 - USCOB/CG, USAB
1 - DCS, Op, USAREUR
5 - DCS; Intel, USAREUR
1 - AG Clas Files
CONFIDENTIAL
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is0
REFERENCES
1. Army RegulatiOns. a. AR 345-15.
b.
AR 345-20.
0.
AR 345-'274.
d.
AR 380-22.
e.
AR 381-45.
f.
AR 381-117.
2. IMARETR Circulars. a. USAREUR Circular 380-5.
b. USAREUR Circular 380-6.
a. USAREUR Circular 380-50.
d. USAREUR Circular 604-5.
3. Headquarters USAREUR Letters. a. Letter, AEAGB-S(PSS),
Headquarters USAREUR, 16 June 1961, subject: Central Registry Checks
by French Liaison Officer (U)(clas).
b. Letter, AEAGB-S(DS), Headquarters USAREUR, 25 January 1962
subject: Central Registry Checks by British Intelligence Service (BIS)(U)
(olas).
c. Letter, AEAGB-S(DS), Headquarters USAREUR, subject: Release
of Classified Information to Austrian Army Intelligence Service (11)(clas)
(to be published).
4. Other Documents. a. Document, Department of the Army Policy
for Disclosure of Classified Military Information to Foreign Governments
(U), Short Title: DA-DCMI(A)(U)(clas).
b. USAREUR Intelligence Collection Directive.
Incl 1, ltr, AEAGB-S(PSINV), Hq USAREUR, 14 May 62
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*NW
AUTHORIZED US,- ALLIED, AND WEST GERMAN AGENCIES
1. Agencies of the US intelligence community, including the follow-
Amg, are authorized service of the Central Registry:
a. Military intelligence organizations.
b. Department of the Army Detachment.
c. United States Army Security Agency.
d. Office of Special Investigations, US Air Force.
e. Office of Naval Intelligence, US Navy.
f. United States Army units.
g. United States Army Labor Service units.
h. European Exchange System.
i. US Army, Navy, and Air Force attaoheb.
-j? United States embassies and attache..?
? lc. Legal attache.
? 1. United States Escapee Program (Refugee and Migration Service).
m. Radio Free Europe.
n. Immigration and Naturalization Service.
2. The governments listed below are authorized Central Registry service:
a. NATO governments (excl Iceland).
b. Australia.
c. Austria (as specified in pare 30, incl 1).
d. Other nations on a case-by-case basis as approved by the
Deputy- Chief of Staff, Intelligence, USAREUR.
Incl 2, ltr, AEAGB-S(PSINV), Hq USAREUR, 14 May 62
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'CONFIDENTIAL
SUBMISSION OF INFORMATION FOR INTEGRATION
INTO THE USAREUR CENTRAL REGISTRY (U)
1. (U) NER222. To outline the responsibilities and procedures
pertaining to the submission of information for integration into Central
Registry files.
2. (U) Explanation of Terms Used. a. lit Sub One
or more persons of intelligence interest.
b. ImemenaLSaject. An act or activity of intelligence in-
terest (i.e., incident, organization, enterprise, publication, address,
telephone number, or special events).
3. (C) Criteria for Submission. a. General. Information integrated
into the Central Registry will be limited to pertinent personal or impersonal
subjects coming to the attention of USAREUR intelligence agencies in the
course of development efforts and investigations. The criteria established
in b and c, below. are intended as a guide in determining what information
will have lasting value to the USAREUR intelligence effort.
b. Personalities. Information pertaining to the following cate-
gories of personalities will be submitted for carding and file in the
Central Registry:
(1) Subjects of investigative action, preliminary investi-
gations, summaries of information, and letter reports, if the information
contained is of present and lasting operational or security interest to
USAREUR intelligence.
(2). Persons suspected of activities of interest to USAREUR
intelligence with reasons for the suspicions indicated.
(3) Coded and otherwise confidential sources, excluding
casual and overt official sources. Code names or numbers must be iden-
tifiable with the real names of sources.
(4) Dropped sources with an indication of the reason for
dropping.
(5) Identifiable intelligence peddlers, swindlers, and
fabricators.
(6) Visa applicants for travel to or from Soviet Bloc
countries, if the visas are submitted with an indication of specific
intelligence interest.
(7) Visa applicants for travel to the United States or
allied countries, if the applicants are of operational intellieence
interest or if a visa is denied for security reasons, with the reasons
indicated.
Incl 3, ltr, AEAGB-S(PSINV), Hq USAREUR, 14 May 62
1
CONFIDENTIAL
SPECIAL HANDLING REQUIRED
NOT RELEASEABLE TO FOREIGN
NATIO AL EXCEPT 141k9.?
(p*C:.----.4
Lt C61 i Signature
t mal .
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vow Noy' ?
(8) Legal travelers to and from Soviet Bloc countries
and residents of these countries with specific indication of the opera-
tional intelligence interest.
groups, and
the USAREUR
(9) Officials, functionaries, or members of organizations,
government agencies of intelligence interest as specified by
Intelligence Collection Directive.
(10) Defectors from or to Soviet Bloc countries.
(11) Refugees from Soviet Bloc countries only if they are
of specific indicated intelligence interest.
e. Impersonal Subjects. Information pertaining to the following
impersonal categories will be submitted to the Central Registry:
(1) Subjects of investigative action, preliminary investigation,
summaries of information and letter reports, if the information contained
is of present and lasting operational or security interest to USAREUR in-
telligence.
(2) Principal illegal border crossing points or escape routes
used by defectors to or from target countries.
(3)
Government agencies and principal subdivisions of Intel-
ligence interest of target ceuntries.
(4) Meetings, incidents, conventions, special events, tourist
attractions, and other areas if special intelligence interest is indicated.
d. Additional Information. Material categorized in b and c, above,
for integration into Central Registry files must be completely identifiable
by the submitting agency. Personalities identified only by their last names
must be screened closely to be of intelligence value. At least one of the
following must be included when submitting only the last name:
(1) Date of birth or approximation.
(2) An address of residence.
(3) A position title and place of occupation (e.g.,
Hans Schmidt Co., 27 HaupstrasSe, Mainz, GFR).
. 4. (u) Submitting Procedures. a. -Material submitted to
Registry will be addressed to the USAREUR Central Registry(Prov
Intelligence Corps Group, APO 154, US Forces.
b. Material submitted to the Central Registry will be
through the headquarters of the parent organization to preclude
duplicate reports.
Foreman,
the Central
), 513th
forwarded
submitting
0. Documents will be submitted in one legible copy; temporary-
type reproductions are not acceptable.
Incl. 3 2
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CONFIDENTIAL 'IP'
. Documents requiring special handling or control will be so
marked.
e. Submitting agencies will review the documents and underline
in red all personalities and in blue all impersonal Subjects to be carded.
5. (U) Indexing of gentrelliegiltajgheehE. Requests for Central.
Registry checks will not be carded and filed unless derogatory or unsuita-
bility information already exists, unless derogatory or unsuittbility in-
formation is contained in the request for the Central Registry check, or
unless the request falls in one of the following categories:
a. Requests for Central Registry checks received from intelligence
agencies reflecting operational interest. This includes no record, non-
derogatory, and summary replies resulting from these traces.
b. Requests for Central Registry cheeks on all labor service
personnel who are indicated as being of specific operational interest.
6. (U) Miscellaneous. When reasonable doubt exists that material
may not fall into the categories listed in paragraph 3 but appears to have
some retention value, the decision to card and file in the Central Registry
files will be made at Central Registry.
Incl 3 3
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