OL STAFF NOTES - 4 FEBRUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300350029-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: August 20, 2012
• Sequence Number: 29
• Publication Date: February 9, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/20 : CIA-RDP91-00280R000300350029-2
n
SPECIAL NOTICE
.a:71Kfr
Listed below are
the topics that were
discussed at the D/L
staff meeting on
4 February. While they
do not represent the
totality of our
discussions, they do
represent the
highlights. Your
division or staff chief
can provide you with
additional details on
those topics in which
you are interested.
9 February 1987
The OL Quarterly is scheduled for 26 February at the
25X1 Headquarters Auditorium and 27 February
both at 1000 hours. The invitations are
week. If you know of any OL persons who
25X1 invitations, please call Judy or Pam
(secure).
25X1
25X1
25X1
25X1
25X1
25X1
25X1
being issued this
have not received
1. The Office of Logistics (OL) welcomes its newest
employees:
Information and Management Support
Staff
- ManAnpmoni- niuiginn
2. OL announces the following reassignments of Senior
managers:
to Chief, Logistics,
to Chief, TMB/ vice
to Chief, SMB/SD, vice
3. The following awards were presented at the 4 February
Staff Meeting:
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
25X1
OL Staff Notes - 4 February 1987
25X1
25X1
25X1
was presented
the Special Achievement
performance as the day shift
P&PD. His performance
projects in addition to his
of the Congressional
the Digital Prepress MBO,
Award based on his superlative
supervisor in the Prepress Branch,
encompassed the following three
usual tasks: the Production Coordinator
Budget Justification Books (CBJB),
and the Systems Manager for the
sucessfully managed the CBJB
Congressional deadline with an
less overtime than the previous
Composing Section.
project by meeting the
understaffed crew and by using
year.
25X1
Officer, was presented with
a Procurement
a Special Achievement Award for
her creative efforts in
consolidating the Agency's Wang maintenance contracts. This
accomplishment resulted in an estimated savings of $1 million
dollars. In addition to the dollar savings there is a sizable
reduction in paperwork; consolidating
130 existing Wang
25X1
maintenance contracts
to two...
25X1
This consolidation
of contracts results in a
considerable Agency
-wide savings
as well as the reduction in OL
25X1
and OF workloads.
25X1
Architect for RECD, was the
the Staff
recipient of a Special Achievement
Award in recognition of his
contribution to Agency office space design and planning
projects. He was responsible for the architectural design and
construction of the following projects in Agency external
25X1
facilities:
25X1
25X1
These major projects are
critical to solving
the Agency's
office space shortages.
25X1
In addition to the
above, found the time to be a
25X1
mentor to several co-op
and summer architectural interns.
4. The New Building Project Office responded to a request
from the Office of Security (OS) for an aerial photograph of
2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
OL Staff Notes - 4 February 1987
the New Headquarters Building. OS, in coordination with the
Office of General Counsel, plans to release the photograph to
the Helicopter Pilots' Association for inclusion in an upcoming
25X1 story in their magazine.
25X1
7. OL's Architectural Design Branch has completed a new
equipment plan to modify the main cafeteria, which will relieve
25X1 the traffic congestion near the hot-food serving lines.
Attachments:
A. One Individual Can Make a Difference
B. Item of Interest from OL/B&F
C. Visitations for February
3
SECRET
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
CONF ENTIAL
ATTACHMENT A
******** ONE INDIVIDUAL CAN MARE A DIFFERENCE ********
The Director of Logistics commends the following
individuals who, by their outstanding performance of duty, have
received acknowledgment from OL customers:
1. In a letter of appreciation from William F. Donnelly,
Deputy Director for Administration, dated 23 January 1987,
Facilities Management Division and Allied were recognized for
their stellar performance in handling the record-breaking snow
on 22 January. Mr. Donnelly states that Facilities Management
Division went the extra mile in providing cots and blankets,
arranging food service, and providing emergency
transportation. Many thanks to all of Facilities Management
25X1 Division and to Allied for jobs well done.
25X1 A separate note from Director of
Information Resources, dated 27 January 1987, expressed his
appreciation to Facilities Management Division for the fine
support and service in helping to get cars back on the road
again, the clearing of roads, and the assistance provided to
25X1 those in OIR who had to stay late.
25X1
of the Motor Pool, FMD, was singled out in
a note dated 27 January 1987, from Daniel A. Childs, Jr.,
Comptroller, for his excellent driving under difficult
conditions during the snow on 22 January and for his
25X1 gentlemanly and obliging manner.
25X1
25X1
25X1
25X1
In a letter from , Deputy Director of
African and Latin American Analysis, dated 30 January 1987,
Chief, Facilities Management Division, and
Motor Pool, FMD, were recognized for their
arrangement of transporting a handicapped Agency employee to
her residence in Arlington.
25X1 2. In a memorandum from Chief, South
25X1 Asia Division, NESA, dated 19 January 1987, of
the DI Contracts Team was commended for representing the Agency
exce tionally well during negotiations with a contractor. Mr.
25X1 stated that John handled a series of tough questions in a
cool and concise manner. The contractor gained a much better
25X1 understanding of how to do business with the Agency.
25X1
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25X1 3. was
25X1 commended in a letter of appreciation from Chief,
OD&E Couriers, dated 28 January 1987, for the assistance he
provided to the OD&E Courier staff during the snowstorn on
26 January 1987. used his own four-wheel drive
25X1
25X1
25X1
25X1
25X1
25X1
25X1
25X1
25X1
25X1
vehicle to pick up one of OD&E's couriers
stated that it is
the unselfish, responsible efforts of individuals like
that foster a s irit of cooperation within the
entire logistics network.
4. In a letter of appreciation fom
Chief, Correspondence and Applicant Records Section/Division
I/Employment, dated 3 February 1987, , of the
Printing and Photography Division, was commended for her
assistance in bringing critical printing jobs to the
supervisor's attention, thus getting these jobs to the presses
at the first available opportunity. Maureen is always cheerful
and willing to lend assistance. The professionalism Maureen
demonstrates makes her a fine representative of OL.
5.
Printing and Photography
of appreciation from
dated 21 January 1987, for preparing a stunning collection
instructional viewgraphs to support a DO project. The
viewgraphs are notable for their eye-catching power and clear
presentation of DO's message and will advance both Agency and
25X1 DO programs.
of the
Division, were commended in a letter
of
25X1
25X1
25X1
25X1
6.
was again
of the Printing and Photography Division,
commended in a letter of appreciation from
, SSA/DDA, dated 20 January 1987, for her help
and support in getting a rush project completed expeditiously.
(U)
25X1 8. Contracts Management Staff, OTS,
25X1 was the recipient of a letter of appreciation from
25X1 Training Facility/OTE, dated 15 January 1987,
for the outstanding service he has provided in a wide range of
logistical support functions. He noted, in particular, Walt's
ability to take a general directive, research the problem, and
complete the task assigned in a timely, secure manner with only
25X1 general guidance being provided, stated that the
level of excellence Walt has brought to the job sets a standard
which will be difficult to match. His ?erformance reflects
25X1 great credit on himself and OL.
2
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
ATTACHMENT B
ITEM OF INTEREST
The Role of an Authorized Certifying Officer
Virtually every Agency employee, at some point in his/her
career, has a financial transaction which is reviewed and
certified by an Authorized Certifying Officer. Yet it is the
rare individual who understands the responsibilities and duties
of a Certifying Officer or the unique role he plays within the
C.I.A. The indiscriminate use of the term "certifying officer"
serves to foster this confusion. A great many government
officials make official "certifications" of one type or
another, i.e. T&A cards, but this does not make them Authorized
Certifying Officers for purposes of the accountable officer
laws. The duties and responsibilities of an Authorized
Certifying Officer are provided by statute. Under 31 U.S. Code
82c the Authorized Certifying Officer is held responsible for
the existence or correctness of the facts stated on a voucher
and its supporting papers and for the legality of the proposed
payment under the appropriation involved.
Linder 31 U.S. Code 82c, the Authorized Certifying Officer
is held accountable for the amount of any illegal, improper or
incorrect payment resulting from his certification. Thus
Certifying Officers have a heavy burden of verification in
order to avoid liability. A clear illustration of a Certifying
Officers responsibilities and liability occurred in 1977 when
it was discovered that a Department of Transportation employee
embezzled over $850,000. The fraud was discovered by virtue of
the employee's ostentatious purchases, including several luxury
automobiles and a "topless" bar. The employee was found guilty
and sent to jail. However, subsequent review by the General
Accounting Office revealed negligence on the part of the
Certifying Officer for not fully verifying computations and
signatures. The Department of Transportation was advised to
proceed with collection action against the Certifying Officer
for the full amount embezzled less any amounts recovered. In
another case a Certifying Officer for the Department of
Agriculture was held liable for certifying a voucher for rental
of a chartered bus for the transportation of female guests from
Albuquerque to Grants, !klexico for purposes of providing
social and recreational services to Job Corps enrollees. (Yes,
this is an actual. case.) A ueview of certification issues
within the Agenc) ?.61,1(: umioubtedly unearth its own collection
of intriguing cases.
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
STAT
STAT
The sensitivity of issues examined daily by Agency
Certifying Officers and the structure of the Agency's
approval/certification process have served to significantly
modify the normal role of a Certifying Officer in Government
service.
The uniqueness of the Agency Certifying Officer's
circumstances has served to strengthen him and to foster a
spirit of cooperation not found in other organizations. Agency
Certifying Officers are trained, by virtue of their
environnent, to go one step further to offer alternatives that
marry the goals and regulations of the Agency.
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350029-2
ATTACHMENT C
OL VISITATION SCHEDULE
February 1987
OFFICER
COMPONENT
DATE
C/RECD
EO/OTS
2/9/87
C/P&PD
C/CPAS/CDP
2/10/87
C/IMSS
C/SAS/SS and Logs Officer
2/11/87
STAT
C/RECD
Logs
2/12/87
C/IMSS
C/CCS/DO
2/13/87
EO/OL
D/EURA and Logs Officer
2/17/87
EO/OL
D/SOVA and Logs Officer
2/18/87
C/P&PD
C/SS/OGI and Logs Officer
2/19/87
STAT
C/PMS
C/SE and Logs Officer
2/20/87
C/FMD
C/SS/NPIC and Logs Officer
2/20/87
C/FMD
SA/SSA/FBO and Logs Officer
2/20/87
C/PMS
C/FBIS/CS and Logs Officer
2/24/87
D/L
D/OS and Logs Officer
2/24/87
DD/L
D/OF
2/25/87
DD/L
D/OIT and Logs Officer
TBD
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