OL STAFF NOTES - 15 JULY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300350019-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: August 20, 2012
• Sequence Number: 19
• Publication Date: July 17, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
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SPECIAL NOTICE
Listed below are
the topics that were
discussed at the D/L
staff meeting on
15 July 1987. While
they do not represent
the totality of our
discussions, they do
represent the
highlights. Your
division or staff chief
can provide you with
additional details on
those topics in which
you are interested.
17 July 1987
The OL Quarterly is scheduled for 20 August at the
25X1 Headquarters Auditorium and 21 August at
both at 1000 hours.
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1. The Office of Logistics welcomes the following new
employees:
rarppr TrainPP
Career Trainee
Supply Division
Supply Division
2. We are very pleased to announce that 18 OL employees
were promoted to GS-12 on 25 July 1987. Attachment B lists
25X1 those individuals. Congratulations to all!
25X1 3. Printing and Photography
Division P&PD , was awarded an Intelligence Commendation Medal
on 9 July 1987, in recognition of his commendable achievements
in P&PD for the past 18 years. Serving in a variety of
typographic positions, he consistently demonstrated
pyfranrainary technical skills, motivation, and dependability.
25X1 entire career was characterized by high
standards of4rofessionalism, commitment to excellence, and
dedication to duty. His broad experience and tireless efforts
justly earned the respect and admiration of all those with whom
he was associated. career accomplishments
reflect credit on himself, the Agency and the Office of
Logisitics.
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4. Building Services Branch, was
presented a Special Achievement Award on 15 July 1987 for his
outstanding services to the Agency from March 1986 through
March 1987. During this time period, Elwood served as the
S EE T
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OL Staff Notes - 15 July 1987
coordinator for office moves within the Chamber of Commerce
Building as well as moves to new space
was particularly helpful in scheduling the moves for
evening and weekends to ensure minimal disruption of OTE
classes. When the contractor failed to show up to assemble
classroom tables, Pitched in and got the job done. He
was always willing to go that extra step to accommodate
unforeseen events such as a broken elevator, furniture that
would not fit or estimating carpeting requirements. Relocating
personnel and renovating space were key goals for OTE last
year, and they were accomplished, in large measure, to
efforts.
5. The following individuals were presented with Quality
Step Increases on 15 July 1987:
25X1 Contracting Officer, Automated Data
Processing and Engineering Contracting Branch, PD, was
presented with a Quality Step Increase for her superior
performance over the past 15 months. During this time,
Garrilyn has maintained an exceptional level of
performance far in excess of what is normally expected in
an individual of her grade. Contributing to her success
is her sense of dedication and concern for the Agency's
interest at large, as well as her attention to detail and
personal desire to do the best job possible at all times.
25X1 Deputy Chief, Contracts Management
Staff, OTS, was presented with a Quality Step Increase for
his performance over the past year. During this period,
25X1 coped with a 30 percent growth in workload.
Working with six inexperienced contract officers, the OTS
team successfully obligated all OTS money requirements
25X1 during the past year. daily guidance to
these officers was vital to their development and success
in handling large dollar R&D contracts normally assigned
only to senior negotiators. He also provided an
outstanding contribution to the automation of contract
documents during this period which has resulted in more
25X1 timely completion of contractual actions.
sustained superior performance reflects his high
professional standards and work ethics.
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
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OL Staff Notes - 15 July 1987
7. On 10 July, the New Building Project Office supervised
the installation of eight precast concrete barrier panels
between Route 193 and the Evermay Community. Representatives
of the Evermay Community have contacted the Virginia Department
of Transportation (VDOT) and the Agency in the last few weeks
concerning a number of perceived problems concerning the
barrier and landscaping to be performed in the area. The New
Building Project Office (NBPO) is working with the 0/DDA and
25X1 VDOT to address these latest concerns.
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8. On 10 July, the New Building Project Office began
testing on the first Uninterruptible Power System (UPS) in the
New Headquarters Building. The unit passed the functional and
battery-run portions of the test with flying colors. A
72-hour, full-load test began on 13 July. Arrangements have
been made with Headquarters Security Division to provide
24-hour security escort coverage for this portion of the test.
9. Building Services Branch destroyed 218,662 pounds of
classified trash this reporting period. This was a 46 percent
increase over our normal weekly average and was due to file
reduction efforts by components moving
11. Procurement Division is able to report a significant
increase in settlement activity this month. The large number
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
OL Staff Notes - 15 July 1987
of contracts settled reflect the targetting of those contracts
by the Office of Finance. Thus far during FY 87, OL has
settled 110 percent more contracts that it has issued; 5,489
25X1 settled versus 4,956 contracts issued.
12. Real Estate and Construction Division is finalizing
requirements drawings for the relocation of the Map Services
Center (MSC), OIR, and participated in a meeting on 13 July
with the Office of Security and MSC to resolve security
concerns that have delayed completion of the drawings. The
construction drawings will be finalized and forwarded to the
General Services Administration this week for final negotiation
25X1 and awarding of the lease.
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13. The Printing and Photography Division is in the
process of producing the Application Package Kit for Agency
employment requested by the Office of Personnel. There will be
a total of 12 pieces per kit, and 100,000 of these kits will be
produced by the Printing and Photography Division, OL. Initial
delivery of 1,000 kits was scheduled for this week; however,
inclusion of an additional item delayed the initial delivery
until the week of 20 July. This kit, produced annually, is the
primary tool for initiating the pre-employment process.
14.
25X1 service
25X1 runs
The Mail and Courier Branch commenced mail and courier
on 17 July. Shuttle
since 6 July.
have been operative
15. On 6 July, the OL Parking
25X1 carpool permits
25X1
Coordinator began
issuing
Attachments
A. One Individual Can Make a Difference
B. Promotion List
C. Item of Interest from OL/B&F
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r. i.
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25X1 of the Facilities Management Division, was
nized in a memorandum, dated 1 July 1987, from John E.
25X1 Deputy Director for Curriculum, OTE, for her support of
OTE activities. Over the last several months, Rita worked
closely with the manager of OTE's Learning Center to create a
NOMAD database for tracking the use of center materials. The
database designed by Rita is user-friendly and will yield
information critical to effective maintenance of the center.
********
ATTACHMENT A
ONE INDIVIDUAL CAN MAKE A DIFFERENCE ********
The Director of Logistics commends the following
individuals who, by their outstanding performance of duty, have
received acknowledgment from OL customers:
reco
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Procurement Management Staff, was
commended in a letter of appreciation, dated 10 July 1987, from
Director of Information Resources, DI, for her
outstanding efforts and highly professional service on a
priority procurement. Because of Terry's efforts in saving the
Agency several hundred thousand dollars, the DI was able to
procure 45 more workstations. The equipment arrived eight days
ahead of schedule.
Logistics Officer, FBIS, was commended in a
letter of appreciation, dated 7 July 1987, from Joseph F.
Chief, Daily Reporting Division (DRD), OPS/FBIS, for
his support provided to DRD during a very hectic move. Al's
sound advice and willingness to go the extra mile made DRD's
transitions much easier.
Printing and Photography Division,
received a letter of appreciation, dated 2 July 1987, from Jane
Clitof, Management, Planning and Services Staff, DI,
for his efforts in the preparation of the DI brochure for the
annual OP Recruiters Conference. stated that the
extra effort expended by Raymond was greatly appreciated.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
bt,L.:KLA:
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AFCA,
a Supply Division careerist assigned PCS to
was recognized in a cable, dated 3 July 1987, from
for his assistance in organizing, identifying,
and cataloging shelf spares, as well as resolving any
discrepancies at the remote transmitter site. The station
stated that Andrew was cooperative, has a ositive attitude and
his TDY assistance was invaluable.
Logistics Officer, LDA/DI, was commended
in a letter of appreciation, dated 13 July 1987, from Tim
Analyst, LDA/DI, for her support in setting up the new
work stations in the Africa Branch, LDA/DI. In a matter of
minutes, Ella was personnally involved in transporting the new
equipment to the office. was appreciative of the
efficiency shown by Ella in getting the job done quickly.
A popular expression today is "one person can make a
difference." This is especially true at
Classification, Repair and Disposal
Section (CR&DS). However, in this case it is three
individuals. In June 1987, CR&DS was assigned three
"summer-only" employees; , and
to assist the Section in the disposition of
Agency excess property. The addition of these individuals
allowed the CR&DS staff, which has been short-handed all year
due to personnel TDY and/or rotations, to concentrate full-time
on the administrative side of the property disposal process
while the summer employees handled the more time-consuming
physical receipt and verification, storage and materiel
movement functions. In just a short time, the overcrowded
aisles were cleared and gaps began to appear in the storage
racks as materiel was quickly processed into the respective
disposal channels. Much of the credit for this achievement and
our thanks is attributable to the dedication, initiative, and
untiring efforts of these summer employees. Yes, these
individuals have made a difference:
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
ATTACHMENT C
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ITEM OF INTEREST
"Happy 1990!"
Last January as Agency employees greeted each other in the
hallways with cheers of "Happy New Year" and "Happy 1987",
budget officers were fervently praying for a happy 1990. This
apparent flight from reality is actually a product of the
"Twilight Zone" type environment in which the budget officer
must function. In this land of shadows, years lose their
"Gregorian" meaning and numbers take on the mantle of "art"
rather than "science". The attached graphic presentation of
the Budget Cycle opens a window on this strange, new world and
allows us to peer in at the often misunderstood machinations of
the budget officer.
The Agency budget cycle consists of three phases covering
four years. It begins with the formulation of the budget
lighting the landscape with the glow from hundreds of crystal
balls. Responding to general and fiscal guidance provided by
the DCI and the Executive Director, components formulate
Program Plans establishing their resource requirements for the
budget years (FY 89 and FY 90). Directorates submit these
Program Plans to the Comptroller where they become the basis
for the Agency Program Plan which is reviewed by the CIA's
Executive Committee. After review and final decisions by the
Executive Director, changes are processed and the Budget
Estimate is created for submission to the IC Staff and OMB in
September as the Agency's recommended program.
Our external reviewers attempt to bring the light of day to
the Agency Budget as they conduct hearings and reviews to fine
tune the Budget Estimate. Program managers are called upon to
explain and justify their resource requests. Based upon these
hearings, the examiners recommend deletions and additions to
the Agency program. The Agency then prepares its Congressional
Budget which is submitted in January as part of the President's
Budget.
The Congressional Budget is reviewed by the Senate Select
Committee on Intelligence (SSCI), the House Permanent Select
Committee on Intelligence (HPSCI), the Senate Appropriations
Committee (SAC) and the House Appropriations Committee (HAC).
Most of these committees conduct hearings from February through
June and issue classified reports that detail additions,
deletions, or other action taken as a result of their review.
The preparation of the Budget is a massive undertaking that
defies simple explanations but we hope this serves to shed some
light on the process.
Attachment
cur?er
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350019-3
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20 : CIA-RDP91-00280R000300350019-3
Budget Cycle
BUDGET FORMULATION
OCT I NOV I DEC I JAN I FEB I MAR I APR I MAY
ance
ents Develo
'rectors Pre
atives
Ongoing hi
BUDGET REVIEW
? ICS Revi
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I JUL
I AUG I SEP
c.
n Ongoing In
w Ongoing
? OMB/ICS JointSubmits
Hearings
?NFlPBudget
Submitted
to OMB b
? OMB
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President
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Decisions
i -
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?
JR
Hearings
i
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? OMB
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Fiinancial
Guidance
?Pe
ptroller M
El Budget Formulation
I=1 Budget Review
111 Budget Execution
CCrDCT
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