OL STAFF NOTES - 9 SEPTEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300350011-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 27, 2016
• Document Release Date: August 20, 2012
• Sequence Number: 11
• Publication Date: September 14, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
P T
Listed below are
the topics that were
discussed at the D/L
staff meeting on
9 Sept 1987. While
they do not represent
the totality of our
discussions, they do
represent the
highlights. Your
division or staff chief
can provide you with
additional details on
those topics in which
you are interested.
14 September 1987
25X1 1. as awarded the Career
Intelligence Medal on 8 September 1987, in recognition of her
outstanding career with the Office of Logistics for the past
36 years. Rovena joined the Agency in 1951 as a GS-02 typist;
she concluded her career as a GS-12 Procurement Officer.
Rovena's career has been characterized by her dedication,
loyalty and hard work. Her interpersonal relations with all
levels of Agency personnel were particularly superb. Rovena
has been responsible for the procurement training of many OL
employees, a number of whom have occupied senior management
positions in the office. She is an outstanding team player who
has made a major contribution to the success of OL, in general,
and our procurement activities s ecifically. A well-deserved
25X1 award for a wonderful person.
2. The OL quarterly for the third quarter FY 1987 was
held at the Headquarters Auditorium on 20 August 1987 with
approximately 350 OL personnel in attendance. Mr. William
Donnelly, DDA, presented seven OL employees with the Employee
of the Quarter award in recognition of their outstanding
performance. (See Attachment C). The seven employees are
listed below:
25X1 Deputy Chief, Maintenance Branch,
Operations Group, FMD, is the Project Officer for all
special ceremonies held at Headquarters. During the
past year there were 13 ceremonies including visits by the
President and Vice President. Dorothy's willingness to
work long hours and her knowledge of Agency procedures
contributed greatly to the success of these ceremonies and
numerous letters of appreciation were received for her
outstanding logistical support.
25X1
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
SECRET
OL Staff Notes - 9 September 1987
25X1 Logistics Officer assigned to the
Office of Leadership Analysis (LDA), is responsible for
the coordination and management of several renovation
projects to provide adequate working space for the newly
formed LDA office. Ella set up workstations and made
priority arrangements for phone services in a timely
manner. Because of her positive can-do attitude, she
received high praise from all levels of management. In
the short period Ella has been in LDA she has made a
major contribution to their mission.
25X1
25X1
25X1
25X1
award for her
received the Employee of the Quarter
nerformanop 1.ali1e assigned as Supply Clerk,
Judy was responsible for
Purposes Only (SPO) requisitions and
Judy's tenure, she handLeLanaverage of
an exceptional manner.
handling Shipping
materiel. During
45 SPO's daily in
25X1 assigned to the New Building Project
Office (NBPO), is responsible for two major projects; the
first, Bid Package 4, includes the construction of the
Visitor Control Centers and repavement of the entire
compound; the second, realignment of Routes 123 and 193.
Jim handled all these efforts admirably during an
25X1 extremely busy period in NBPO.
25X1
25X1 Procurement Officer, Industrial
Procurement and Services Section, General Procurement
Branch, PD, assumed the role of Deputy Section Chief
during this past Quarter in addition to handling her own
duties. She did an outstanding job in completing this
total workload by quickly decidin what needed to be done
25X1 and doing so without delay.
25X1
Press Branch, Printing and
Photography Division (P&PD), exhibited his outstanding
willingness and devotion to duty by serving in three job
specialities beyond his own during this past
Quarter. These additional speciality duties included
operating an 18-wheel tractor trailer, performing as an
2
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
bECRET
25X1
OL Staff Notes - 9 September 1987
offset platemaker and producing traditionally exposed
plates and laser plates; and performed as a quality circle
facilitator. Because of Tom's determination, wealth of
knowledge, and creativity, he inspired others to work with
him to meet the heavy demands placed on P&PD.
3. The following New Headquarters Building (NHB)
activities are listed below:
(a) During the past week, the Bid Package 2
contractor has been working to improve the soil erosion
control measures around the New Headquarters Building
construction site. The New Building Project Office
personnel are working with the GSA inspector to provide
more aggressive oversight of the Bid Package 2 contractor
in this area.
(b)' As of 4 September, OL has accepted five of
eight Uninterruptible Power Systems (UPS) for the New
Headquarters Building. UPS power is currently being used
for the new telephone switches recently installed by the
Office of Information Technology in the first-floor
computer room. The remaining three UPS systems are being
tested in preparation for a planned October acceptance by
OL.
(c) On
installation of
Headquarters Building
completed. The
8 September, renovations to facilitate
the Cray computer system in the New
first-floor computer center were
Cray s scheduled for delivery the
at end
25X1
of September.
25X1
4. With the establishment
of the data link to
the Printing and Photography
Building, the Printing and
Photography Division is currently processing six Foreign
Broadcast Information Service
Daily Reports electronically.
The remaining two Daily Reports,
of the daily set, were
incorporated into the network on 10 September with the expected
addition of Joint Publication Research Service Reports in
October. This network is producing higher quality publications
which contain fewer ages due
to word compaction gained through
typesetting.
25X1
5. The Printing and Photography Division is currently
printing both a classified and unclassified version of the
Studies in Intelligence Summer Edition for the Directorate of
Intelligence. The classified version, which deals primarily
with the Bicentennial United States Constitution, consists of
136 pages and 2,000 copies. The unclassified version consists
of 5,000 copies of 108 pages and will be used as a handout for
3
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
SECRET
OL Staff Notes - 9 September 1987
the Agency's 40th Birthday Celebration. Production of these
25X1 publications was completed on 9 September.
25X1
25X1 10. The next phase of the FBIS relocation is
scheduled for 16 September. At this time, 70 percent of FBIS
25X1 has been relocated
Attachments
A. One Individual Can Make a Difference
B. Item of Interest from PD/OL
C. Employees of the Quarter
4
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
25X1
25X1
25X1
25X1
25X1
SECRET
ATTACHMENT A
****** ONE INDIVIDUAL CAN MAKE A DIFFERENCE ******
The Director of Logistics extends a sincere "well done" to
the following employees who, by their outstanding performance,
have not only received acknowledgment from OL customers but
have helped to enhance the "can do" image of our office:
In a letter of appreciation, dated 2 September 1987, from
Director, Foreign Broadcast Information Service
(FBIS), was recognized for
their support in the FBIS field bureau automation efforts. The
shipments received were on time and intact. Also commended
were I of the Printing and
Photography Division for their high level of professional
skills and willingness to work six days to "get the job do e"
for the transition to the Automated FBIS System completed.
25X1 of the Real Estate and Construction
Diviion. was rnmmpnapa in a memorandum dated 8 September 1987,
25X1 from I Chief Audit and Certification
Division, OF, for her solution to a problem in the
25X1 computerization of the accountings in OF.
2bAl Mr. Slapcinsky stated that immediately realized the
problem and reacted in a positive manner and did so with
25X1 professional competence.
25X1
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
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ATTACHMENT B
PROCUREMENT DIVISION, OL
ITEM OF INTEREST
8 SEPTEMBER 1987
AUTHORITIES OF THE CONTRACTING OFFICER AND COTR
"Contracting Officer" means any officer or civilian
employee of any military or civilian department with the
authority to enter into and administer contracts and make
determinations and findings within the authority actually
delegated to him/her. In general, an officer authorized to
make a contract for the Agency also has the implied authority
thereafter to modify the provisions of that contract.
In recognition of the important role the Contracting
Officer plays in the day-to-day operation of contracts, the
courts have liberally interpreted the issue of contracting
officers' "authority to enter into and administer contracts."
Contracting officers must take special care in all instances
where that authority is to be exercised, especially in those
instances where apparent authority is exercised through the
spoken word, because of the enormous discretionary powers the
courts have traditionally granted contracting officers.
It is commonplace in the daily conduct of Agency
business that apparent authority to perform an act on behalf of
a principal may be created by spoken word causing a contractor
to believe that the contracting officer, as the Government's
agent, is authorizing the contractor to perform an act for the
Government. The heart of this principle is that it is
considered fair, especially in a complex society, for the
contractor to assume that the contracting officer had the
proper authority to make commitments, and that failure to
follow through on one's words because they were outside one's
authority, does not relieve the Government of responsibility to
that contractor for the unauthorized commitments made by the
contracting officer.
This problem of apparent authority is made more complex
by the roles of the contracting officer's technical
representatives and program managers, neither of whom have
authority to order a contractor to perform in a way that will
impact on the cost, schedule or deliverables of the contract.
Nor can they approve of contractor actions that would impact on
these key areas. Both the COTR and the program manager, who
typically are in more frequent contact with the contractor than
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
the contracting officer, must avoid saying anything that the
contractor could construe as authorization to broaden the scope
of a contract or alter any of its provisions. The contractor
may choose to interpret such COTR or program manager
statements, written or oral, as implied authority to carry out
an unauthorized action. At a minimum, the contractor at that
point will have succeeded in getting the contracting officer
and the COTR or program manager working against one another and
may put the government in the position of having to consider
changes in the contract that the contracting officer would not
otherwise entertain.
While it is true that the Federal Government in general
stands on the strict requirements of actual authority for its
agents, versus apparent authority, this Agency's quick
turnaround motivation and mission orientation can result man
inexperienced COTR/program manager or contracting officer
making promises,he or she just cannot keep, resulting in
embarrassment or, worse, litigation. In our collective effort
to make the Office of Logistics an enviable place to work, it
is imperative that all contracting officers remember that the
exercise of discretionary authority carries with it a built-in
requirement and responsibility to exercise that discretion
properly.
2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/20: CIA-RDP91-00280R000300350011-1
CON FJIOENTIAL
Office of Logistics
Employees
of the Quarter
Awards Ceremony
3rd Quarter FY 1987
CONEN