IIHC FORMAT CHANGES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90G00993R000100270008-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: March 27, 2014
• Sequence Number: 8
• Publication Date: March 25, 1986
• Content Type: MEMO

111,
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41- . ADMINISTRATIVE - ERNAL USE ONLY
25 March 1986
MEMORANDUM FOR: OIT Deputy Directors
STAT FROM:
SUBJECT:
IIHC Format Changes
The attached memorandum was passed to me by the Agency
representative to the Intelligence Information Handling Committee/Format
Standards Subcommittee (IIHC/FSS). The IIHC is meeting on Friday, 28
March to discuss this draft of a policy concerning format changes to
STAT Community messages. DI/OCR, the Agency IIHC
representative; has asked for Agency input and I am planning to send a
copy of the draft to NSG, IISG, GOG, NSEG, and DFG for comments. NPIC
is being contacted by the IIHC/FSS representative directly.
STAT
STAT
Distribution:
- addressee
ADMINISTRATIVE INTERNAL USE ONLY
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DIRECTOR OF CENTRAL INTELLIGENCE
Intelligence Information Handling Committee
WASHINGTON. DC 20505
IHC/MM 86-11
14 March 1986
.t
MEMORANDUM FOR: INC Members
STAT FROM:
STAT
Executive Secretary, Intelligence
Information Handling Committee
SUBJECT: Format Changes
f# Th
cA
1. Attached for your consideration is a later draft of the prospective
DCID 2/9 on format changes that was provided to you at the last IHC meeting.
The major difference between the two is that the new draft provides a vehicle
for reissuing, as an attachment to the DCID, the standard message formatting
procedures adopted by the IHC several years ago.
2. The thrust of the feedback received thus far is that the proposed DCID
is too general, that more explicit directions and procedures should be
promulgated. While the new draft moves in that direction to a limited extent,
we are reluctant to go further because: (a) it does not seem appropriate for
the DCl/DDCI to issue highly specific instructions and (b) such instructions
could not take into account agency-to-agency organizational and operational
differences, thereby risking creation of counterproductive procedures. We
think it more appropriate that Community agencies, upon promulgation of the
DCID, would issue the necessary amplifying instructions. Alternatively, that
could be done by IHC.
3. The Chairman requests your views and recommendations on this matter at
the next IHC meeting.
Attachment:
As stated
UNCLASSIFIED
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J/ I4/00
air
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Coordination of Intelligence Reporting Format
Introduction and Change
(Effective
Pursuant to the provisions of Section 102 of the National Security Act of
1947 and Executive Order 12333, responsibilities and procedures, for
coordinating the introduction and alteration of formats for electrically
disseminated intelligence reporting are herewith established.
1. PURPOSE
This directive establishes responsibilities and procedures for ensuring
timely coordination of new and revised formats for electrically disseminated
intelligence reporting, other than military tactical intelligence. It seeks
to facilitate timely consultation among Intelligence Community organizations
to prevent disruption of the flow of intelligence within the Community's
automated processing and dissemination systems.
2. DEFINITIONS
A format is the structure into which substantive intelligence is
organized for reporting purposes. It consists of a set of structural,
syntactical and orthographical rules and procedures which are applied in the
production of electrically disseminated intelligence reporting.
A format change is an alteration of these rules and procedures.
3. RESPONSIBILITIES AND PROCEDURES
A. Intelligence Community organizations which originate formatted
electrically disseminated intelligence reports shall provide ninety days
notice of their intent to implement new formats or to alter or replace
existing formats. This requirement is applicable to both locally developed
formats and those pres.cribed for general use by higher authority. The
requisite notice will be sent to the appropriate information handling manager
in organizations and commands that are designated recipients of the report(s)
to be affected.
B. Recipients of the above notice shall have thirty days to notify its
originator when significant difficulties in accommodating the new or altered
format in their automated information processing are anticipated. Alternative
modifications may be recommended. Negative reports are not required.
C. New and modified reporting formats, other than those used for
reporting military tactical intelligence, shall be in compliance with the
Standard for Community Intelligence Reporting Format set forth in the
attachment to this Directive.
D. The Intelligence Information Handling Committee will, upon request,
assist in consultations among concerned organizations seeking to facilitate
the introduction of new or altered formats.
DRAFT
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UNULAJJ1rICU
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STAT
STAT
STAT
DIRECTOROFCENTRALINTELLIGENCE
Intelligence Information Handling Committee
WASHINGTON, DC 20505
IHC/MM 86-J03
4 February 1986
MEMORANDUM FOR: See Distribution
FROM:
SUBJECT:
Executive Secretary
Intelligence Information Handling Committee
Distribution of IHC/MM 85-148
The attached memorandum, originally intended for immediate distribution
when written, is hereby forwarded for your information. It is hoped this
delay has caused no inconvenience.
Attachment:
As stated
Distribution:
1 - IHC Members
1 - D/CSPO
1 - DIA/DD/RS
1 - CIA/D/OIT
1 - COINS PMO
UNCLASSIFIED
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STAT
MEMORANDUM FOR:
DIRECTOROFCENTRALWELLIGENCE
Intelligence Information Handling Committee
WASHINGTON. DC 20505
IHC/MM 85-148
31 December 1985
Chairman, Formats Stanards Subcommittee
Intelligence Information Handling Committee
FROM: Chairman, Intelligence Information Handling Committee
SUBJECT: Reporting Format Change Convention
1. The Intelligence Community has broadly introduced the use of automated
information handling systems for processing, distribution, and selective
retrieval of electrically disseminated intelligence reports and other relevant
data. The effectiveness of such systems is, inter alia, dependent upon their
ability to discretely recognize the many message and reporting formats
encountered so that each may be processed as required. This dependency, in
turn, makes such systems vulnerable to unanticipated format-changes by report
originators which cause the data subsumed therein to become unprocessable.
Beyond the expense of the necessary software alterations, the critical result
is loss or delay of information support to Community intelligence analysts and
consumers.
2. A number of such format changes in recent months have generated
expressions of great concern on the part of senior Community ADP officials,
most recently the Deputy Director of DIA for Resources and Systems and the
Director of the Consolidated SAFE Project Office. It has been requested that
IHC develop an approach to dealing with the difficulties engendered thereby.
The Committee approved such an undertaking at its November meeting.
3. In response to the foregoing, please convene your subcommittee for the
purpose of pursuing this initiative with all deliberate speed. It is
suggested that the desired ends might be achieved through a convention, agreed
to by all concerned, that would incorporate the following principles:
advance notification by originators of formatted electrical
reports of intent to alter their existing formats;
an opportunity for recipients of the affected reports to comment
on proposed format changes prior to implementation; and
UNCLASSIFIED
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UNCLASSIFIED
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STAT
STAT
a mechanism for reconciling the requirements of originators and
recipients so as to minimize the impact of format changes on the
latter.
Whatever approach is adopted, the IHC would be available to serve, if desired,
as the medium of interaction between originators and processors of formatted
reporting.
4. Inasmuch as the Department of Defense is both a major originator and
processor of formatted electrical reports, active participation in this
undertaking of OASD/C3I (in addition to DIA) is strongly encouraged. Should
a convention be agreed upon, its promulgation could be effected by parallel
DCI Directive and DoD Instruction.
5. Please be prepared to report your .rogress in this matter to the
January meeting of the IHC.
cc: IHC Members
D/CSPO
DD/DIA/RS
D/OIT/CIA
COINS PMO
UNCLASSIFIED
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(ITT (17,42-R;
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26 September 1985
MEMORANDUM FOR:
VIA:
FROM:
Chief, Analytic Support Group/DDI
Director Information Technology---%
STAT
Deputy Director for Development/OIT
SUBJECT: NPIC Message Format Change
REFERENCES:
A. HFD/DNG/OIT Memo (S) OIT-10264-85,
dtd 24 June 1985, Subject: Data Base Entry
Message
B. NPIC/DPG/SEID Memo (TS/TKO), dtd 24 April 85
C. Memorandum for the Record, dtd 20 May 85
1. Requirement: As a result of the referenced memorandum
ASG has levied a requirement on CSPO to provide access to a new
NPIC message format. OIT accepts this requirement. These format
changes are due to a new collection system message traffic. This
requirement impacts DATEX and SAFE. This requirement must be
satisfied via electrical transmission from DATEX to SAFE and OCR
beginning April 1986. These new formatted messages will replace
the current OAK traffic received today.
2. Problem Definition: This new message traffic is
structured in Data Base Entry Message (DBEM) formats. This new
format is made up of field name/value pairs. 'Analysis of ehe DBEM
specifications surfaced a problem in that certain logical records
would be up to 132 characters in length. The existing software to
support the message processing for SAFE is unable to handle
message formats greater than 80 characters.
3. Recommended Solution: Based on the analysis of the DBEM
specifications and through discussions with Jack Palm of ASG, it
was agreed to have DATEX split 132 character records into two 80
character records for transmission to SAFE and OCR. The SAFE and
OCR software will be responsible for the reconstruction of these
records to ensure that field name/values will not be split across
records.
The total contractor funds required to accomplish this
task is $75,000.00.
SECRET
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4. DATEX Impact: DATA has
agreed to rewrite the sottware
break the 132 character records
to SAFE. Approximately
and will be accomplished
No impact to the Message
25X1
in the main DATEX processor to
into 80 character records for transmission
one half a man year effort is required
with Agency staff resources.
5. (OCR) Impact:
Processing system IMYb) software and a four to five week effort
for modifying the Interim-SAFE software that supports OCR. This
effort will be accomplished with Agency staff resources and will
be performed without cost.
6. Northside Center (Delivery 1 & 2) Impact: No impact to
Delivery 1 SAFE software. The software
being modified in the
is the same software
used here.
25X1
The impact to Delivery 2 SAFE
into two areas.
a. One half a man
change the External
to reconstruct
software is broken down
year at a cost of $75,000.00 to
Message Interface (EMI) task
the 80 character records.
b. One man year and $150,000.00 to change the
Message Resolution Processing (MRP) task to
recognize the zoning requirements. This
modification is part of the SAFE baseline and has
been funded as part of the SAFE program.
Note: The following caveat exists for this estimate. LOGICON
has not been given the zoning requirements
specifications. This estimate i
for the new message
ed on previous level of
25X1
efforts required for zoning the
messages.
The issue of security compartment
has not been addressed.
This will be pursued via a DPR generated by your organization.
7. This requirement can be accommodated and the service
provided if direction can be given by 1 October 1985 and if funds
can be made available in early FY1986.
STAT
Attachments:
A. HFD/DNG/OIT Memo dtd 24 Jun 85
B. MFR dtd 20 May 85
SECRET
-2-
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SUBJECT: NPIC Message Format Change
ISG/OIL
Distribution:
Orig - Addressee
I - D/OIT
I - C/ISG
I - C/MISG
I - C/SDD/ISG
I - C/SES/ISG
I - C/HFD/DNG
I - SAFE Chrono
(5 Sept 85)
SECRET
-3-
STAT
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