UPDATES ON FY 87 OBJECTIVES
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP90-00379R000100280003-2
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
13
Document Creation Date:
December 27, 2016
Document Release Date:
December 14, 2012
Sequence Number:
3
Case Number:
Publication Date:
October 16, 1987
Content Type:
MISC
File:
Attachment | Size |
---|---|
CIA-RDP90-00379R000100280003-2.pdf | 569.72 KB |
Body:
Declassified in Part - Sanitized Copy Approved for Release 2012/12/14: CIA-RDP90-00379R000100280003-2
SECRET
ROUTING AND RECORD SHEET
SWAM MOWW1
Updates on FY 87 Objectives
FROM
TM CC mi
EXTENSION
NO.
TO (Officer designation0 mom number, and
building)
1.
DATE
RECEIVED
FORWARDED
1TE
16 October 1987
OFFICER'S
INIVALS
COMMENTS (Number reeds common. ro show from whom
Is whom. MOW ? lino across column after oecit comment.1
EO OL
2.
DD/L
3.
D/L
4.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Is.
FoRm
Alhowffmgem
14, v v =moo
Attached is a list of
all FY 87 Objectives which
have been updated to reflect
information given at the
biweeklies following the
end of the 4th Qtr FY 87.
The information is shown in
short bullet items following
each objective. More detail!
are given on the milestone
charts and attachments
thereto. These are available
in IMSS should you wish to
see them.
Projects, studies, and
initiatives are also on the
list for your information
and to show the full range
of FY 87 activities which
fall under the MBO program.
Tony
Attachment:
List
Note: This list contains
information from the biweekl.es
held this week and supersede
the list previously forwardec.
to you.
Unclassified when separated
from SECRET attachment.
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1.711
FY-87 CL OBJECTIVES, PROJECTS, STUDIES AND INITIATIVES
A. Directorate level objectives for FY 87
(FMD) Develop comprehensive Integrated Logistics Support Plan
for the HQ Compound consolidation.
o Developed a master relocation plan
o Developed revised schedules for transportation,
couriers, supply rooms, etc.
o OTS - plan with OL safety and health
o OSWR - met with OL to plan compartmentation issue
o DDA in South Tower
o This MBO will roll into FY 88
2. (FMD) Backfill and upgrade the Old Headquarters Building (OHB).
o Will be continued in FY88. - briefed EXCOM
o Estab. schedule for backfill, renov., & utilities upgrade
o Reached agreement w/directorates on who is staying/leaving
? Completed HVAC study
o Funding is the only problem now. Gramm-Rudman cuts may
have to come. RTK is WE.
o Continue in FY 88
3. (FMD)
growth during
Expand HQ cafeteria in phases
HQ Compound consolidation.
commensurate with population
? Selected and awarded A/E
? Obtained Agency approval of concepts,
? Almost finished
? NBPO to move to NHB
? Credit Union expanding in space
schedule, budget
4.
(FMD)
Expand EDR to meet new population at
Lieadquarters.
? A/E selected
? On hold by DDA -- may do a study
? Take a look at advance reservation
5.
(FMD)
Develop an automated O&M program for
the OHB.
? Allied proposals were reviewed
? Needs new updated milestone chart
? Phase I and III are up
? Phase II monitoring system for OHB and NHB next
6.
(PMS)
Coopers and Lybrand Implementation.
? Expanded team authority
? Designed restructure of PD
? Established competition goals
o Added settlement 4 review functions
o Augmented staffing
o Obtained pricing expertise
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o Improved contract & CONIF data & standardized files
o Improved acquisition planning
o Defined legal authorities & clarified PMS role
o Emphasized price & performance criteria
o Enhanced contracting officer role
o A study of positions needed for each team/group was
completed. A feasibility study to improve pricing
expertise completed also. CONIF revised the Form
1218, separating the Business Justification from
the CONIF data summary. Also, PMS prepared the
"Acquisition Planning Guide for Agency Procurement".
7. (P&PD) Implement "computer-to-plate" concept of digital prepress
system.
o Exploring alternatives w/Xyvision, Atex & Rachwal
o Cancel, but monitor technology. Idea ahead of industry.
9. (PD) Restructure procurement organization to implement changes
recommended by Coopers & Lybrand and accepted by Agency management.
o Reorganization pending - ACG to be formed
o Personnel reassignments will occur within first
quarter of FY 88
10. (P&TS) Maintain ongoing recruitment efforris to ensure "at
ceiling" strength on 30 Sep 87.
o Met the goal to achieve ceiling strngth; however:
- Rotations and training program (CTs) do not enable
OL to fill all its positionsquirements.
- Goal for FY 88, improve the tec:-Inical/professional
mix within OL.
o Draft of OL Personnel Handbook completed and ready for
submission to P&PD for printing.
2
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B. Office level objectives for FY-87
1. (FMD) Provide cross-training opportunities for FMD wage-grade
personnel with other sister components (e.g., LOC/SD).
o FMD & LCC will commence with first group in early FY88
? Need to do debriefing in FY 88 MBO
2. (FMD) Review all FMD personnel training to ensure that FMD
employees have up-to-date skills training and provide refresher training
as required.
o Conducted LETTS review of FMD people - analyzing
o Give LETTS profiles to employees
o Consider all OL not just FMD in survey of interests,
opportunity to talk to people, etc.
o FM would develop the survey for their career service
o Will add to the FY 88 MBOs
3. (FMD) Develop a core training program for personnel involved
with facilities management (joint w/SD and RECD) (w/study).
o Complete
4. (FMD) Reexamine all procedures for doing business and requests
for services, with goal of streamlining same.
o Completed Motor Pool and Mail & Courier studies
o Almost finished
5. (FMD) Streamline disposal procedures in the HQ area (joint w/SD).
o Almost finished
6. (PD) Develop ways to cope with the shortage of clerical
personnel.
o Completed in the 2nd qtr.
7. (PD) Establish a specific program for all 11) personnel to visit
their customers to enhance customer relations.
o Schedules were established and visi:s conducted.
o Al will give copy of schedule to Ha:ry.
o Completed.
8. (P&PD) Establish P&PD Quarterly to keep personnel assigned to
P&PD informed of problems facing P&PD and accomplishments made.
o Identified speakers & topics & conducted 2 quarterlies
o Completed on an annual trimester basis; not to be
continued
o Insufficient interest
o Too much in addition to normal workload
3
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9. (P&PD) Identify and implement enhancements to secure printing.
? Evaluating available technologies
o Cancel but monitor industry
o Continue to use large numbers on pages
10. (P&PD) Establish quality-control
o A study was initiated
o Not finished
o Systems Staff project
o Continue in FY-88
mechanism for printing.
11. (P&PD) Streamline bindery operations.
o Identified vendors and equipment
o Completed
o Manageable/achievable for FY 88
12. (P&PD) Establishment of a Printing & Photography Advisory Group
(PPAG).
o Selected membership & Chairperson
o Did away with formal breaks: will allow more flexibility
o Implemented work hour changes, supervisor rotations,
and improved planning techniques
o Effort to encourage customers to use 35mm vice vugraphs
? Completed
? Goals to continue
13. (P&PD) Identify required skills and provide refresher training.
o Researched P&PD training records - used LETS
o Not finished
o D/L wants this done (1-- employees)
o to prepare profiles
o Establish schedule and complete
14. (P&PD) Improve customer relations with an knowledge of P&PD.
o tours of P&PD and visits
o Completed
15. (RECD) Support decentralized components.
o Developed strategy to support exter:.al components
o Developed training program for new Hriployees
o Developed budget for increased trav..-?1 needs
o Completed
16. (RECD) Enhance communications w/decentralized components.
o An RECD conference to be scheduled for the fall
o Increased reporting to C/RECD & having more meetings
o Completed except for milestone 3 - plan an RECD
conference
4
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17. (RECD) Design and renovate first floor
o Removed asbestos
o Renovated basement and 1st floor
o Completed
18. (RECD) Develop program for expanded use of
(joint with OL/FMD).
o Reviewed the AT and requirements
o First six milestones completed; remaining three covered
at meeting on 5 October
o LI to be published in early FY 88 formalizi7g guide-
lines
o Completed
19. (RECD) Review all RECD personnel training to ensure that RECD
employees have up-to-date skills training and provide refresher training
as required.
o Used L1i2S & feedback from employees for training plan
? Nearing completion and considered completed
20. (RECD) Reexamine all procedures for doing business and
requests for services, with goal of streamlining same.
o Milestones revised
o Completed
21. (SD) Examine all overseas positions for uniformity of grades in
relationship to responsibilities.
o Compared position descriptions
o Recommendations submitted to P&TS
o Not complete
22. (SD) Improve the exchange of logistics information between SD
and component logs officers and enhance SD span of control.
? Scheduled visits to C/SD by componen: log officers
? Developed visitation schedules to c:mponents
23. (SD) Enhance the development of SD human :3sources.
? Tracking SOTs and developing trainiA records thru LbxES
? Soon will send training profile of :ourses taken and
what's available to SD employees.
o leaving on 16 October
o Check on annual renewal of SD careerists' training
and assignment
24. (SD) Enhance the management of SD human resources.
o Canceled
25. (SD) Review and upgrade technical training of every individual
assi ned to
o Combined with #23 at end of 2nd qtr per D/L.
5
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bbeRef
27. (SD) Improve year-end Annual Dollar Value (ADV) reporting
procedures and the ADV Report.
o reviewed and revised reporting procedures
o $50-$500: done
o 25% delinquent
28. (SD) Identify next geographic area for certification of
accountable officers and implement program in that area.
o 3-day tutorials provided to Flying Squad members
before departure to various field stations
o DC/06B/SD visited stations to review effectiveness
o Ongoing now; no longer need as MBO
o Will carry as an SD Project in FY 88
29. (SD) Enhance customer services provided by Supply Division.
? Started SD Quality Control Team & examined procedures
? Sent questionnaire out
o At planning conference in July, SD discussed problems
o Milestone 4 is the key
o SD implemented
o C/SD to prepare memo showing what was done
o To continue in FY 88 as a Project
30. (SD) Establish a new Regional Support Facility
o Cancelled at end of 2nd qtr per D/L.
31. (NBP0) Monitor and complete the road desiT1 for Rts. 123/193
and coordinate w/the State of VA the award of a construction contract.
o Road construction expected to compls:a in 1st qtr FY88
o Constructed a precast concrete barr1-2.r. next to Evermay
32. (NBPO) Compile reference information to a.Esist in writing a
history of the New Building project.
o Ground and aerial photos taken thruout the year
o History of NHB being written by annuitant
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33. (IMSS) Have CLAS Beta (test) site facility operational (IOC) by
30 Sep 88
o Switched from MSA to Cullinet - loaded & tested Cullinet
? Formed Project Team with OIT, OF and OL reps (OL leader)
? Trained CLAS teams
o Requirements Traceability Matrix (RTM) established
? Established Beta-site implementation plan
o ICC on line for 1 October 1988
o Prototype being assembled
o Work being done on a realistic time basis
34. (IMSS) Place an operational Field Computer System (FCS) in
selected field sites.
o Finalized software requirements
o Selected hardware
o Acquired hardware & software for initial OC installation
o Had GE convert LADS-III software running on Wang to
Digital Micro VAX II mini-computers
o Connected LADS III to Microvax hardware & software
o First system will go to AMCA 16 November 87
o System being debugged
o Overseas requirements/schedules being collected and
analyzed
35. (IMSS) Create a computer-based automated electronic 88
f/u/a/overseas sites.
o Customer requirements changed - cancelled the objective
o Cancel as of 30 September 1987
o SD requires real time input rather than batch time as
initially proposed
36. (IMSS) Create universal Wang glossary for OL users.
o Glossaries and documentation were completed and
distributed to each OL office
37. (IMSS) Oversee scheduled reduction of OL :per file holdings in
preparation for moves to the NHB (joint w/stfs and .:ivs).
o Reduced OL file holdings by 20% in :/87
o Continuing objective
o 16 October comparison figures due
38. (IMSS) Eliminate/consolidate/revise all p:a-1984 OL regulatory
issuances (joint w/stfs and divs).
o 18 outstanding
o Try to reduce number of regulations
o Protect D/L responsibilities
o Reorganization will increase revisions and corrections
7
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39. (IMSS) Implement barcode applications throughout OL (joint
w/stfs and divs).
o Completed bar code study
o Develop specific deadlines
o Communicate with managers truthfully and clearly in a
timely manner
o Move quickly
40. (PMS) Prepare CIA Contract Manual (CCM).
o CCM was drafted, reviewed, approved, & printed
? Manual distributed in early October 1987
NEW IN 3rd QTR: (PMS) Publish Layman's Handbook
o Prepared a draft
o Responsibility transferred to C/P&PD for printing
41. (PMS) Review contract teams.
o Reviewed teams, prepared reports
42. (PMS) Contracting guide for training by independent contractors.
o Drafted and printed guide
o To be incorporated into the Layman's Handbook
43. (PMS) Establish a program to enhance competition in
contracting.
o Visited teams and reviewed competitive initiatives
o Developed a program to improve competition
o Each directorate established competition goals
44.
45.
(P&TS)
(P&TS)
Conduct Phase II of OL training review.
? Cancelled at end of 2nd Qtr - to be reinstituted in FY88
Revise Employee Handbook.
? Draft completed and ready for submis3ion to P&PD for
printing.
46.
(SS)
Improve/strengthen the OL/SS Industr_al Security Program.
? SEG & Phys. Sec. will conduct a couzse in fall of 1987
? Rewrote procedures for inspection r2orting.
47.
(SS)
Implement a revised FOCI program.
? Printed a FOCI Handbook
? C/SS/OL assumed Chairmanship of FOCI Review Panel
? Hired annuitant to manage FOCI Program
? Established Isolation/Exclusion Policies
48.
(SS)
Institute/implement a security-awareness briefing program
for OL.
(S)
? Conducted briefings by SEG/OS on Security procedures, etc.
8
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6.01.1 "LW
C. FY-87 Projects.
1. (FMD) Upgrade postal-inspection capability.
2. (FMD) Provide international courier support on an ad-hoc basis
for the Agency's intelligence and administrative overseas requirements.
3. (FMD) Develop a building standard for overhaed lighting and
ceiling configuration.
4. (FMD) Open new North Dock and establish more efficient receiving
procedures during South Dock construction.
5. (FMD) Establish a Co-op Program w/the Culinary Institute of
America.
6. (FMD) Establish a HQ consolidation "moving team" cadre.
7. (FMD)
mana?erne t
IL. ?
Complete MIS activities. This includes supply, project
EDR parking management, and revised
statistical package; and credentials list.
11
8. (FMD) Develop improved carpool-arrangement system.
9. (FMD) Reallocate HQ parking permits to conform to new
parking-lot configuration and new visitor-parking area and to accommodate
ride-sharing participants.
10. (FMD) Expedite Computer Aided Drafting and Design (CADD)
capability for quick-start projects.
11. (FMD) Establish program for FMD/Opns oversight of after-hours
operations.
12. (PD) Continue efforts to reduce contract-_attlement backlog.
13. (PD) Develop standardization of equipment and consolidate
contracts where feasible.
14. (P&PD) Conduct baseline survey of printin, and photography in
terms of current capabilities and customer requiremants.
? Cancel
15. (P&PD) Improve P&PD's front-office environment.
16. (P&PD) Establish a P&PD history database for equipment,
supplies, and production.
9
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17. (P&PD) Provide electronic interfacing for computer graphics.
18. (P&PD) Survey major printing and photography equipment to
determine life expectancy by contrasting current capabilities
w/technological developments.
19. (P&PD) Establish photo morgue.
20. (RECD) Establish standards and procedures to control repairs/
alterations in external buildings.
21. (RECD) Strengthen relationship with GSA and the Corps of
Engineers.
22. (SD) Expand/upgrade LOC/SD facilities.
23. (NBPO) Develop plans and recommendations re NBPO's role in FY
87-88 (joint w/FMD).
24. (PMS) Publish Procurement Handbook for the Layman.
25. (PMS) Determine whether our negotiated fees and profits are too
high.
26. (PMS) Conduct an educational program "Let the buyer beware
what are true 'commercial' products and services?"
27. (PMS) Implement contractor-provided, in-house procurement
training capability.
28. (SS) Enhance OL/SS's presentation at OL orientation.
29. (SS) Distribute the new Standard Security Procedures for
Contractors (SSPC) Manual to al ontractor security
officers.
30. (SS) Improve present procedures for certi:/ing security
clearances/accesses to contractor facilities and/or )ther government
agencies.
31. (SS) Study/analyze additional statistical reporting
requirements needed for OL/SS to function and respond more efficiently.
32. (SS) Devise a relocation plan for the move to 1st floor,
Bldg, to ensure uninterrupted service to contractors/Agency components.
33. (B&FB) Develop uniform standards for OL elements to use in
monthly/quarterly budget-review process.
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OrA.A.Cal
34. (B&FB) Enhance coordination among Finance Officers assigned to
OL elements.
35. (P&TS) Update/reorganize all OL/TO records.
36. (P&TS) Input OL employee training records into the LETTS data
base.
37. (IMSS) Plan for move of OL ADP equipment to NHB.
38. (IMSS) Oversee a review of OL forms. Revise/consolidate/cancel
as needed.
39. (IMSS) Track implementation of information-handling
recommendations made by the OIS audit team.
, 40. (IMSS) Examine channels and minimize number of categories for
acovisitions/disposal of special-approval items (joint w/SD, FMD, PD, &
PMS).
41. (IMSS) Publicize limitations/benefits of the Claims Act to
eliminate recurring problems.
42. (IMSS) Following ongoing OL ADP review, implement approved OL
ADP recommendations.
43. (IMSS) Study reorganization of OL and nni-can+-ial
office name. (This is a project for the O-D/L)
r.hange o
D. FY-87 studies.
1. (FMD) Career cognizance over facility manament personnel
(i.e., MLS or MLR).
2. (FMD) Contracting out Motor Pool services.
3. (RECD) Development of Engineer/Architect Assistant Program.
4. (SD) Recommended enhancements to ASAPS data base.
(IMSS) Feasibility of establishing an OL ADP training program.
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E. Initiatives
FY-87 Ongoing Initiatives
1. (NBPO) Headquarters Facilities Upgrade
2. (IMSS) Commercial Logistics Applications Systems (CLAS).
FY-88 Initiatives
1.
2.
3.
4.
(O() Logistics Position Shortfall.
(OL) Standard Support Reauirenlents 1988.
(RECD) Inman Initiative.
FY-89 Initiatives
1. (OL) Standard Support Requirements 1989.
2. (P&PD) Printing and Photography Plant Expansion and Desktop
Publishing.
3. (SD) Develop Logistics Resources in Support of the PIPE Program.
4. (PD) Industrial Security and Contracting.
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