FY-87 OL OBJECTIVES, PROJECTS, STUDIES, AND INITIATIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00379R000100280002-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: August 27, 2012
• Sequence Number: 2
• Publication Date: October 13, 1987
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP9O-00379ROO0100280002-3
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ROUTING AND RECORD SHEET
SUBJECT: (Optionai)
FY-87 OL
Objectives, Projects, Studies, and Initiatives
F
EIRENSION
NO.
Plannin
Officer
IMSS/OL
DATE
,
13 October 1987
TO: {Officer designation, room number, and
build ng)
DATE
OFFICER'S
COMMENTS Number each comment to show from whom
RECEIVED
FORWA1tOED
INITIALS
to whom. Drew a line across column after each comment.)
1.
EO/OL
To assist you in preparing
for the upcoming Fall OL
2.
Planning Conference,
DD/L
attached is a list of FY-87
objectives, projects, and
3
studies, with bullets
.
D/L
.00
V
summarizing FY-87 results
'
I
for the objectives. Also
4.
included is a list of
initiatives for FY-87 and
beyond.
5.
A list for the new proposed
objectives, projects, and
6. IMSS OL
studies for FY-88 and new
initiative proposals for FY-
Attn: B
ob
is almost complete.
7.
As soon as the divisions and
staffs complete their lists,
that too will be forwarded
e.
in advance of the conference.
9.
10.
11.
12.
13.
14.
1S.
FORA" 610
-79
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FY-87 OL OBJECTIVES, PROJECTS, STUDIES AND INITIATIVES
A. Directorate level objectives for FY 87
1. (FMD) Develop comprehensive Integrated Logistics Support Plan
(ILSP) for the HQ Compound consolidation.
? Developed a master relocation plan
? Developed revised schedules for transportation,
couriers, supply rooms, etc.
2. (FMD) Backfill and upgrade the Old Headquarters Building (OHB).
? Will be continued in FY88. - briefed EXCOM
? Estab. schedule for backfill, renov., & utilities upgrade
? Reached agreement w/directorates on who is staying/leaving
? Completed HVAC study
3. (FMD) Expand HQ cafeteria in phases commensurate with population
growth during HQ Compound consolidation.
? Selected and awarded A/E
? Obtained Agency approval of concepts, schedule, budget
4. (FMD) Expand EDR to meet new population at Headquarters.
? A/E selected
5. (FMD) Develop an automated O&M program for the CHB.
? Allied proposals were reviewed
6. (PMS) Coopers and Lybrand Implementation.
? Expanded team authority
? Designed restructure of PD
? Established competition goals
? Added settlement & review functions
? Augmented staffing
? Obtained pricing expertise
? Improved contract & CONIF data & standardized files
? Improved acquisition planning
? Defined legal authorities & clarified PMS role
? Emphasized price & performance criteria
? Enhanced contracting officer role
? A study of positions needed for each team/group was
completed. A feasibility study to improve pricing
expertise completed also. CONIF revised the Form
1218, separating the Business Justification from
the CONIF data summary. Also, PMS prepared the
"Acquisition Planning Guide for Agency Procurement".
7. (P&PD) Implement "computer-to-plate" concept of digital prepress
system.
? Exploring alternatives w/ Xyvision, Atex & Rachwal
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8. (SD) Establish procedures and means for transporting all
Agency-controlled (PTPE, OCCE, CRAFT, etc.) equipment worldwide.
9. (PMS) Restructure procurement organization to implement changes
recommended by Coopers & Lybrand and accepted by Agency management.
? Reorganization pending - ACG to be formed
10. (P&TS) Maintain ongoing recruitment efforts to ensure "at
ceiling" strength on 30 Sep 87.
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B. Office level objectives for FY-87
1. (FMD) Provide cross-training opportunities for FMD wage-grade
personnel with other sister components (e.g., LOC SD).
? FMD & LOC will commence with first group in early FY88
2. (FMD) Review all FMD personnel training to ensure that FMD
employees have up-to-date skills training and provide refresher training
as required.
0 Conducted LETTS review of FMD people - analyzing
3. (FMD) Develop a core training program for personnel involved
with facilities management (joint w/SD and RECD) (w/study).
4. (FMD) Reexamine all procedures for doing business and requests
for services, with goal of streamlining same.
? Completed Motor Pool and Mail & Courier studies
5. (FMD) Streamline disposal procedures in the HQ area (joint w/SD).
6. (PD) Develop ways to cope with the shortage of clerical
personnel.
? Completed in the 2nd qtr.
7. (PD) Establish a specific program for all PD personnel to visit
their customers to enhance customer relations.
? Schedules were established and visits conducted
8. (P&PD) Establish P&PD Quarterly to keep personnel assigned to
P&PD informed of problems facing P&PD and accomplishments made.
0 Identified speakers & topics & conducted 2 quarterlies
9. (P&PD) Identify and implement enhancements to secure printing.
? Evaluating available technologies
10. (P&PD) Establish quality-control mechanism for printing.
? A study was initiated
11. (P&PD) Streamline bindery operations.
? Identified vendors and equipment
12. (P&PD) Establishment of a Printing & Photography Advisory Group
(PPAG).
? Selected memoership & Chairperson
? Did away with formal breaks: will allow more flexibility
? Implemented work hour changes, supervisor rotations,
and improved planning techniques
? Effort to encourage customers to use 35mm vice vugraphs
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13. (P&PD) Identify required skills and provide refresher training.
? Researched P&PD training records - used LETTS
14. (P&PD) Improve customer relations with and knowledge of P&PD.
? tours of P&PD and visits
15. (RECD) Support decentralized components.
? Developed strategy to support external components
? Developed training program for new employees
? Developed budget for increased travel needs
16. (RECD) Enhance communications w/decentralized components.
? An RECD conference to be scheduled for the fall
? Increased reporting to C/RECD & having more meetings
17. (RECD) Design and renovate first floor,
? Removed asbestos
? Renovated basement and lst floor
? What about cafeteria?
18. (RECD) Develop program for expanded use of
(joint with OL/FMD).
0 Reviewed the ATT and requirements
19. (RECD) Review all RECD personnel training to ensure that RECD
employees have up-to-date skills training and provide refresher training
as required.
? Used LETTS & feedback from employees for training plan
20. (RECD) Reexamine all procedures for doing business and
requests for services, with goal of streamlining same.
0 Milestones being revised
21. (SD) Examine all overseas positions for uniformity of grades in
relationship to responsibilities.
? Compared position descriptions
? Recommendations submitted to P&TS
22. (SD) Improve the exchange of logistics information between SD
and component logs officers and enhance SD span of control.
? Scheduled visits to C/SD by component log officers
? Developed visitation schedules to components
23. (SD) Enhance the development of SD human resources.
? Tracking SOTs and developing training records thru LETTS
24. (SD) Enhance the management of SD human resources.
0 Cancelled
25. (SD) Review and upgrade technical training of every individual
assi ned to
? Combined with #23 at end of 2nd qtr per D/L.
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27. (SD) Improve year-end Annual Dollar Value (ADV) reporting
procedures and the ADV Report.
? reviewed and revised reporting procedures
28. (SD) Identify next geographic area for certification of
accountable officers and implement program in that area.
? 3-day tutorials provided to Flying Squad members
before departure to various field stations
? DC/OSB/SD visited stations to review effectiveness
29. (SD) Enhance customer services provided by Supply Division.
? started SD Quality Control Team & examined procedures
30. (SD) Establish a new Regional Support Facility
Cancelled at end of 2nd qtr per D/L.
31. (NBPO) Monitor and complete the road design for Rts. 123/193
and coordinate w/the State of VA the award of a construction contract.
? Road construction expected to complete in 1st qtr FY88
? Constructed a precast concrete barrier next to Evermay
32. (NBPO) Compile reference information to assist in writing a
history of the New Building project.
? Ground and aerial photos taken thruout the year
? History of NHB being written by annuitant
33. (IMSS) Have CLAS Beta (test) site facility operational (IOC) by
30 Sep 88
? Switched from MSA to Cullinet - loaded & tested Cullinet
? Formed Project Team with OIT, OF and CL reps (CL leader)
? Trained CLAS teams
? Requirements Traceability Matrix (RTM) established
? Established Beta-site implementation plan
34. (IMSS) Place an operational Field Computer System (FCS) in
selected field sites.
? Finalized software requirements
? Selected hardware
? Acquired hardware & software for initial OC installation
? Had GE convert LADS-III software running on Wang to
Digital Micro VAX II mini-computers
? Connected LADS III to Microvax hardware & software
? First system will go to AMCA 16 November 87
35. (IMSS) Create a computer-based automated electronic 88
f/u/a/overseas sites.
? Customer requirements changed - cancelled the objective
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36. (IMSS) Create universal Wang glossary for M users.
0 Glossaries and documentation were completed and
distributed to each CL office
37. (IMSS) Oversee scheduled reduction of OL paper file holdings in
preparation for moves to the NHB (joint w/stfs and divs).
? Reduced OL file holdings by 20% in FY87
38. (IMSS) Eliminate/consolidate/revise all pre-1984 OL regulatory
issuances (joint w/stfs and divs).
?
39. (IMSS) Implement barcode applications throughout OL (joint
w/stfs and divs).
? Completed bar code study
40. (PMS) Prepare CIA Contract Manual (CCM).
? CCM was drafted, reviewed, approved, & printed
? Manual distributed in early October 1987
NEW IN 3rd QTR: (PMS) Publish Layman's Handbook
? Prepared a draft
? Responsibility transferred to C/P&PD for printing
41. (PMS) Review contract teams.
0 Reviewed teams, prepared reports
42. (PMS) Contracting guide for training by independent contractors.
? drafted and printed guide
? to be incorporated into the Layman's Handbook
43. (PMS) Establish a program to enhance competition in
contracting.
? Visited teams and reviewed competitive initiatives
? Developed a program to improve competition
? Each directorate established competition goals
44. (P&TS) Conduct Phase II of OL training review.
0 Cancelled at end of 2nd Qtr - to be reinstituted in FY88
45. (P&TS) Revise Employee Handbook.
0 Will be printed by the end of FY87
46. (SS) Improve/strengthen the CL/SS Industrial Security Program.
0 SEG & Phys. Sec. will conduct a course in fall of 1987
0 Rewrote procedures for inspection reporting.
47. (SS) Implement a revised FOCI program.
? Printed a FOCI Handbook
? C/SS/OL assumed Chairmanship of FOCI Review Panel
? Hired annuitant to manage FOCI Program
? Established Isolation/Exclusion Policies
48. (SS) Institute/implement a security-awareness briefing program
for OL. (S)
0 Conducted briefings by SEG/OS on Security procedures, etc.
6
SECRET
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C. FY-87 Projects.
5. (FMD) Establish a Co-op Program w/the Culinary Institute of
America.
6. (FMD) Establish a HQ consolidation "moving team" cadre.
7. (FMD) Complete MIS activities. This includes supply, project
management modules; the new EDR, parking management, and revised
1. (FMD) Upgrade postal-inspection capability.
2. (FMD) Provide international courier support on an ad-hoc basis
for the Agency's intelligence and administrative overseas requirements.
3. (FMD) Develop a building standard for overhaed lighting and
ceiling configuration.
4. (FMD) Open new North Dock and establish more efficient receiving
procedures during South Dock construction.
statistical package; and credentials list.
8. (FMD) Develop improved carpool-arrangement system.
9. (FMD) Reallocate HQ parking permits to conform to new
parking-lot configuration and new visitor-parking area and to accommodate
ride-sharing participants.
10. (FMD) Expedite Computer Aided Drafting and Design (CADD)
capability for quick-start projects.
11. (FMD) Establish program for FMD/Opns oversight of after-hours
operations.
12. (PD) Continue efforts to reduce contract-settlement backlog.
13. (PD) Develop standardization of equipment and consolidate
contracts where feasible.
14. (P&PD) Conduct baseline survey of printing and photography in
terms of current capabilities and customer requirements.
15. (P&PD) Improve P&PD's front-office environment.
16. (P&PD) Establish a P&PD history database for equipment,
supplies, and production.
17. (P&PD) Provide electronic interfacing for computer graphics.
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18. (P&PD) Survey major printing and photography equipment to
determine life expectancy by contrasting current capabilities
w/technological developments.
19. (P&PD) Establish photo morgue.
20. (RECD) Establish standards and procedures to control repairs/
alterations in external buildings.
21. (RECD) Strengthen relationship with GSA and the Corps of
Engineers.
22. (SD) Expand/upgrade LOC/SD facilities.
23. (NBPO) Develop plans and recommendations re NBPO's role in FY
87-88 (joint w/FMD).
24. (PMS) Publish Procurement Handbook for the Layman.
25. (PMS) Determine whether our negotiated fees and profits are too
high.
26. (PMS) Conduct an educational program "Let the buyer beware --
what are true 'commercial' products and services?"
27. (PMS) Implement contractor-provided, in-house procurement
training capability.
28. (SS) Enhance OL/SS's presentation at OL orientation.
29. (SS) Distribute the ne~d Standard rit Procedures for
Contractors (SSPC) Manual to all contractor security
officers.
30. (SS) Improve present procedures for certifying security
clearances/accesses to contractor facilities and/or other government
agencies.
31. (SS) Study/analyze additional statistical reporting
requirements needed for OL/SS to function and respond more efficiently.
Bldg, to ensure uninterrupted service to contractors/Agency components.
33. (B&FB) Develop uniform standards for OL elements to use in
monthly/quarterly budget-review process.
32. (SS) Devise a relocation plan for the move to 1st floor
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34. (B&FB) Enhance coordination among Finance officers assigned to
OL elements.
35. (P&TS) Update/reorganize all OL/TO records.
36. (P&TS) Input OL employee training records into the LETTS data
base.
37. (IMSS) Plan for move of OL ADP equipment to NHB.
38. (IMSS) Oversee a review of OL forms. Revise/consolidate/cancel
as needed.
39. (IMSS) Track implementation of information-handling
recommendations made by the OIS audit team.
40. (IMSS) Examine channels and minimize number of categories for
acquisitions/disposal of special-approval items (joint w/SD, FMD, PD, &
PMS).
41. (IMSS) Publicize limitations/benefits of the Claims Act to
eliminate recurring problems.
42. (IMSS) Following ongoing OL ADP review, implement approved OL
ADP recommendations.
43. (IMSS) Stud reorganization of OL ant 'al change of
office name. (This is a project for the O-D/L)
D. FY-87 studies.
1. (FMD) Career cognizance over facility management personnel
(i.e., MLS or MLR).
2. (FMD) Contracting out Motor Pool services.
3. (RECD) Development of Engineer/Architect Assistant Program.
4. (SD) Recommended enhancements to ASAPS data base.
(IMSS) Feasibility of establishing an OL ADP training program.
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E.
Initiatives
FY-87 Ongoing Initiatives
1. (NBPO) Headquarters Facilities Upgrade
2. (IMSS) Commercial Logistics Applications Systems (CLAS)
FY-88 Initiatives
1.
(OL)
Logistics Position Shortfall.
2.
(OL)
Standard Support Requirements 1988.
25X1 3.
2bX1 4.
(RECD)
Inman Initiative.
FY-89 Initiatives
1. (OL) Standard Support Requirements 1989.
2. (P&PD) Print' n and Photography Plant Expansion and Desktop
Publishing.
3.
(SD)
Develop Logistics Resources in Support of the PIPE Program.
4.
(PD)
Industrial Security and Contracting.
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