OIS WEEKLY REPORT (8-14 AUGUST 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300570003-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: February 21, 2014
• Sequence Number: 3
• Publication Date: August 15, 1985
• Content Type: MEMO

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15 August 1985
MEMORANDUM FOR:
Deputy Director for
Administration
STAT
FROM:
Director of Information
Services
SUBJECT:
OIS Weekly Report (8-14 August 1985)
A. WORK IN PROGRESS
1. TRIS. Work is proceeding on schedule toward achieving TRIS
Initial Operating Capability on 26 August 1985. On that date repre-
sentatives from the OC/OL Information Services Center, the Ames Building
Information Services Center, and the DO will participate in verification
and validation testing in the Information Technology Branch. Upon
completion of the tests, Agency Top Secret Control Officers will be
notified that TSCADS is operational and must be used to control Top
Secret collateral documents. Subsequently, personnel serving as Registry
Control Points will be given access to TRIS for operational use upon
completing the required training that is scheduled to begin on
3 September 1985.
2. TS DOCUMENTS. OIS annuitants continued the search for
unaccounted for TS collateral documents. One annuitant located 36
previously unaccounted for documents charged to the Intelligence
Community Staff. Another annuitant located 22 unaccounted for documents
charged to the Office of Soviet Analysis.
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
1. ISOO TASK FORCE. Two Information Management Branch members of
the Joint CIA/Air Force Task Force on overdistribution of classified
information met with Agency component representatives to develop infor-
mation for an initiatives paper to be discussed with the Air Force at the
next task force meeting on 20 August 1985. Included were representatives
ADMINIETRATIVE - INTERNAL UDE ONLY
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STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
of the Office of Current Production and Analytic Support, Office of
Scientific and Weapons Research, Office of Central Reference, Office of
Information Technology, and the Directorate of Operations, and records
management officers from the DCI area and the Intelligence Community
Staff.
2. CGS RECORDS. The sixth increment of OSS records, consisting of
122 cubic feet of Washington OSS Operation & Support Records, was trans-
ferred to the National Archives and Records Administration (NAM. This
brings the total of 06S records transferred to NARA to 915 cubic feet.
We have submitted a request to NARA to transfer an additional 102 cubic
feet of OSS records concerning Propaganda Charts, Algiers Files,
Washington/Field Office Miscellaneous Records, and OSS Field Station
Operations & Services Records.
3. PRESERVATION PROGRAM. OIS has ordered the following acid-free
supplies necessary to begin the archival records preservation program at
the Agency Records Center: 5,500 records storage boxes, 500 microfilm
storage boxes, 90,000 legal-size folders, 20,000 letter-size folders, and
120,000 folder labels. These supplies will enable the Records Center to
initiate the transfer of permanent records into acid-free containers to
avoid premature deterioration of the Agency's historical documentation.
4. RALPH MCGEHEE AND THE REWALD TRIAL. With the assistance of the
Office of Finance and FBIS, the Classification Review Division located a
tape of a TV interview broadcast from Havana on 4 May 1983 disclosing
that Communist governments had financed Ralph McGehee's trip to Cuba and
Nicaragua. This information will be used to support the Agency's con-
tention that McGehee is not an impartial "expert witness" and therefore
should not have access to classified information at the Rewald trial.
6. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The backlog of
initial requests continues to fall. It now stands at 2153 compared with
2161 in the previous week. Among the more interesting requests this week
2
vrer, nurv
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STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
C. SCHEDULED ACTIVITIES.
RECORDS MANAGEMENT SURVEY IN OLL. Representatives of the Information
Resources Management Division will meet on 15 August with the Director,
Office of Legislative Liaison and members of his staff to discuss the
upcoming survey of OLL's information management and registry operations.
Attachment
3
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STAT
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
14 August 1985
MEMORANDUM FOR: Deputy Director for Administration
FROM:
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (7 - 13 August 1985)
1. The Week in Review 7 - 13 August 1985 1985 Weekly Average
a. New cases 56 55.2
b. Cases closed 64 79.3
c. New appeals logged
d. Appeals closed
e. Manpower (man-weeks)
2. Current Backlogs
3
0
84.1
a. Initial requests - 2153
b. Requests in administrative appeal - 171
c. Requests in litigation - 77
3. Spotlighted Requests
2.6
1.6
100.7
ADMINISTRATIVE-INTERNAL USE ONLY
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STAT
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STAT
IPD/
Distribution:
Orig
ADMINISTRATIVE-INTERNAL USE ONLY
(14 August 1985) (Final)
- Adse
1
- DCl/DDCl/Executive Director
1
- DCI History Staff
1
- DDI
1
- DDO
1
- DDS&T
5
- OIS
1
- C/PAO
1
- Comptroller
1
- IG
1
- OGC
1
- OLL
1
- OP
STAT
1
1
- OL
- C/IMS
1
- DDO/IRO
STAT
25
- DDO/IMS
1
- DDI/IRO
1
- DDA/IRO
1
- IC/IRO
1
- OTE/MAT
1
- OIS/LA
1
- IRG/OS
1
- IPD Subject
1
- IPD Chrono
1
- IPD Reading Board
1
- HGH
ADMINISTRATIVE-INTERNAL USE ONLY
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CONFIDENTIAL
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13 August 1985
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Classification eview 'ivision
SUBJECr: Weekly Report, 7-13 August 1985
1. With the help of the Director of Finance and FBIS materials CRD was
able to locate a TV interview broadcast from Havana on 4 May 1983 in which it
was disclosed that Communist governments had financed Ralph McGehee's trip to
Cuba and Nicaragua. This information had been requested by the DO and will
support the Director of Security's contention that McGehee is not an impartial
"expert witness" and therefore should not be allowed to have access to
classified material at the Rewald trial. The Agency furnished this material
to Rewald defense attorneys under a right of discovery.
3. CRD continues to review SAE's for non-DO personnel who have never
served overseas. The review is made to identify any classified information in
the SAE. Since 1 January 1985 CRD has reviewed a total of 574 SAEs. Of
these, 450 were staffers who retired, resigned or were preparing an SAE for
other purposes; 74 were summer only employees; 43 were co-op student trainees;
and seven were graduate fellows. Thus 124 persons were temporary employees or
21.6 percent of the total.
CONFIDENTIAL
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CLASSIFICATION REVIEW DIVISION
RECORD OF HISTORICAL REVIEW
PERIOD COVERED 05-09 Aug 1985 DIVISIONAL HRB INDIVIDUAL Combined Division
ACTIVITY MATERIAL EFFORT
Job / Boxes
RECORDS SEARCH/SURVEY FT HRS
PREPARATION FOR REVIEW FT HRS
DECLASSIFICATION REVIEW (Mandatory Review) DOCS 8 PGS 118 HRS 31
1 1
PROCESSING
PREPARATION FOR RELEASE
COMPUTER INPUT
SYSTEM RIMS
CAPTURING DATA
FOR RIMS
TRAINING
ADMINISTRATIVE DUTIES
MIER ACTIVITIES
(Publication Review)
TYPE Background reading
TYPE Meetings
TYPE Mandatory Review
HRS
DOCS PGS HRS
DOCS 16 PGS 16 HRS 24
DOCS PGS FIRS
FIRS 25
FIRS 21
11-1S 64
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CLASSIFICATION REVIEW DIVISION
RECORD CE REVIEW
PERIOD: 05-09 August 1985 REVIEWER:
BRANCH: Combined Branch
SOURCE OF MATERIAL
TYPE OF REVIEW
NO. OF DOCUMENTS
NO. OF PAGES
EXTERNAL REQUESTS:
DOD
AIR FORCE
ARMY
Systematic
8
189
DIA
JCS
NAVY
NSA
OSD
NARA
Systematic
93
444
STATE
CDC/SR (FRUS)
CDC/MR
OTHER
SUB TOTALS
101
633
INTERNAL REQUESTS:
PRE
IPD
OLL
OGC
SAE
Separation
60
67
OTHER
SUB TOTALS
60
67
SPECIAL PROJECTS:
RIMS
Spy-Teck Book
1
44
OTHER
Guidelines
5
5
GRAND TOTALS
167
749
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ADMINISTRATIVE - INTERNAL USE ONLY
STAT
13 August 1985
MEMORANDUM FOR: Director of Information Services
FROM:
Acting Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (7-13 August 1985)
A. WORK IN PROGRESS
1. TRIS. Work is proceeding on schedule toward TRIS IOC
(Initial Operating Capability) on 26 August 1985. On that date,
representatives from the OC/OL Information Services Center
(ISC), the Ames Building ISC, and the DO will participate in
Verification and Validation (V&V) testing in the Information
Technology Branch. All three participants have received TSCADS
operations training, and the ISC participants were given TRIS
operations training this week. During the V&V testing, the DO
participant will operate in TSCADS only; the ISC participants
will operate in the entire TRIS system as both Top Secret
Control Officers (TSCOs) and Registry Control Points (RCPs).
Upon successful completion of V&V testing, Agency TSCOs will be
notified that TSCADS is operational and must be used to control
Top Secret collateral documents. Subsequently, RCP personnel
will be given access to TRIS for operational use upon completing
the required training that is scheduled to begin on 3 September.
2. TS DOCUMENTS. OIS annuitants continued
STAT for unaccounted TS collateral documents.
located 596 documents in the Intelligence Community Staff's
(ICS) holdings at the Records Center, 270 charged to ICS and
326 requiring additional research; 36 were unaccounted for
STAT documents. located 427 documents in the Office
of Soviet Analysis (SOVA), 331 charged to SOVA and 96 requiring
further analysis; 22 were unaccounted for documents.
their search
STAT
B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST
1. ISOO TASK FORCE.
Information Management Branch, as members of the Joint
CIA/Air Force Task Force on overdistribution of classified
information, met with Agency component representatives to
develop information for a draft initiatives paper to be
discussed with Air Force representatives at the next Task Force
meeting on 20 August. [See IRMD weekly reports dated 30 July
and 6 August.] The meetings included representatives of the
Office of Current Production and Analytic Support; Office of
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
Scientific and Weapons Research; Support Services Group, Office
of Central Reference; Headquarters Facilities Group, Office of
Information Technology; Intelligence Control Group, Directorate
of Operations; and the DCI Area and Intelligence Community Staff
Records Management Officers.
2. OSS RECORDS. The sixth increment of OSS records,
consisting of 122 cubic feet of Washington OSS Operation &
Support Records, has been transferred to the National Archives
and Records Administration (NARA). This brings the total volume
of OSS records transferred to NARA to 915 cubic feet. A request
was submitted to NARA to transfer an additional 102 cubic feet
of OSS records covering Propaganda Charts, Algiers Files,
Washington/Field Office Miscellaneous Records, and OSS Field
Station Operations & Services Records.
3. PRESERVATION PROGRAM. Plans and Management Staff and
IRMD representatives joined forces to order the following
acid-free supplies needed to begin the archival records
preservation program at the Agency Archives and Records Center
(AARC): 5,500 records storage boxes; 500 microfilm storage
boxes; 90,000 legal-size folders; 20,000 letter-size folders;
and 120,000 folder labels. These supplies will enable AARC to
begin the preservation program's first phase--the gradual
transfer of permanent records into acid-free containers to avoid
premature deterioration of the Agency's historical documentation.
4. RECORDS CENTER. Records Center personnel performed the
following activities during the week:
RAMS:
ARC INS:
Accessions:
Reference:
Special Runs:
C. SCHEDULED EVENTS
Made 38 additions, 120 changes, and
20 deletions.
Jobs received/edited: 9.
Jobs keyed: 28 consisting of
6,010 entries.
Jobs completed: 24.
Title searches: 12.
Received 18 jobs totaling
174 cubic feet.
Serviced 2,901 requests for records.
One each to and DO/IMS.
ing Chief, IRMD, Chief, ICB, and
ICB, will meet with the Director, Office of Legislative
Liaison (OLL), and members of his staff on 15 August to discuss
the OIS survey of OLL's information management and registry
operations scheduled to begin later this month.
ADMINISTRATIVE - INTERNAL USE ONLY
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C-0-N-F-I-D-E-N-T-I-A-L
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13 August 1985
MEMORANDUM FOR: Director of Information Services
FROM:
SUBJECT:
Chief, Regulatory Policy Division
Regulatory Policy Division Activities - 07 August
through 13 August 1985
1. RPD currently is processing 114 jobs. The reduction in workload
reflects the 20 jobs that have been published in the past two weeks. Among
the issuances currently in process is a Headquarters Notice received this week
which outlines Agency benefits derived from
the rotation of its employees and the broadening aspects of assignments in
different areas or fields. On the other hand, the notice also cites the need
to provide components with
opportunity to establish a solid performance record.
prepared and forwarded the
as for DDA approval.
a measure of stability, and to provide employees an
has
proposal for the information of OGC and OP as well
2. An officer from a Division in the Directorate of Operations forwarded
to RPD the text for a proposed notice requesting that all Directorates submit
a listing, by components and dates of travel, of the names of all personnel
who travelled to Ghana during a two year period. After reviewing the
proposal, C/RPD suggested that the Deputy Director for Operations circulate a
memorandum internally and to the other Deputy Directors and Heads of
Independent Offices requesting this information. The DO accepted RPD's
guidance as a more direct and efficient method to obtain the data.
C-0-N-F-I-D-E-N-T-I-A-L
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ogvi
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3.
ompleted editing the proposed
This job is receiving
final processing within RPD for forwarding to the Directorate of Operations
for coordination.
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4. On 9 August 1985,
on an inquiry from an employee
control label, "ADMIN-INTERNAL
RPD received
in
USE
The requestor
deleted.
a call
the Directorate
ONLY," on
wanted
from an OL officer who passed
of Operations concerning the
to
know why the EB is controlled
explained that OP affixed the
and asked if it could be
control label because of the content which refers to "staff employees,
eligible contract employees, and certain employees detailed to the Agency".
She also replied that the schedules attached to the EB are not controlled and
may be taken out of the Agency.
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5. The Office of Logistics
is redoing
all the figures for
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RPD will forward the handbooks to coordinators
when the figures are received
and incorporated into the handbooks.
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6. RPD is forwarding
the second
draft
of
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to the Office of Security,
the initiator of the
issuance, via telecommunication.
RPD, in conjunction
with Public Affairs
Office,
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rewrote the proposal and hopes for OS
concurrence.
attended
Wang training on 13
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her trip to
Spokane, Washington, when a
cancelled
close friend underwent major surgery and Marian volunteered to assist her
recovery at home. DC/RPD took a week's annual leave.
2
C-O-N-F-I-D-E-N-T-I-A-L
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8.
is dividing her time between the front office of
D/OIS and RPD in preparation for transferring later this month to the position
of secretary to DD/OIS.
Attachment
3
C-0-N-F-I-D-E-N-T-I-A-L
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STAT
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