OIS WEEKLY REPORT (4 - 10 DECEMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530004-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 4
• Publication Date: December 11, 1986
• Content Type: MEMO

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ATIMINISTRATIVE - INTERNAL USE ONLY
MEMORANDUM FOR: Deputy Director for Administration
Director o ormation Services
SUBJECT: OIS Weekly Report (4 - 10 December 1986)
1. The Director, Information Security Oversight Office (ISOO) reported to
the Director of Central Intelligence that ISOO's FY 1986 on-site inspections
showed that the Agency is in full compliance with Executive Order 12356.
2. Representatives from the Classification Review Division (CRD) met with
representatives from the Systematic Review Group, Department of State, to
discuss problems related to the review of foreign government information.
During the discussions the State representatives expressed concern about
assuming additional review responsibilities in support of the Agency
Historical Review Program because of limited resources and other priority
requirements. They suggested, however, that in view of the Agency's usual
thoroughness a second full Department of State review for coordination might
not be necessary.
3. The Information Resources Management Division (IRMD) continues to
provide guidance and assistance to the Information Management Staff,
Directorate of Operations (DO), in the scheduling o marbinp--rPndable
records. A draft records control schedule item for was
completed on 5 December.
4. An IRMD representative visited with representatives from
the Computer Output Microfilm Center, Printing o ography Division. The
purpose was to survey the feasibility of a Computer Output Microfilm (COM)
application to reduce the amount of record deposits annually in
the Agency Archives and Records Center.
5. The backlog of initial FOIA/PA requests continues to decline and
stands at 1198. This compares with 1.706 one year ago and 2964 two years ago.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
10 December 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (3-9 December 1986)
1986
1. The Week in Review 3-9 December 1986 Weekly Average
a. New cases 48 61.1
b. Cases closed 64 70.2
c. New appeals logged 3 3.1
d. Appeals closed 4 3.4
e. Manpower (man-weeks) 92.5 94.2
2. Current Backlogs
a. Initial requests - 1198
b. Requests in administrative appeal - 169
c. Requests in litigation - 48
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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 STAT
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ADMINISTRATIVE-INTERNAL USE ONLY
HGH/DLF:kao I(10 December 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
ADMINISTRATIVE-INTERNAL USE ONLY
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 03 December - 09 December 1986
A seminar was held between all CRD reviewers and four systematic review
specialists from the Classification Declassification Center, Systematic Review
(CDC/SR) group from the Department of State (Dwight Ambach, William Hamilton,
Charles Johnson, and Hugh Woodward). The State review specialists were
invited to discuss declassification questions that the History Review Branch
has identified during pre-review study of numerous issues of the CIA Current
Intelligence Bulletin from the period 1945-60. The seminar concentrated on
the problems related to foreign government information and foreign relations
sensitivities as these are viewed from the perspective of the Department of
State. While firm conclusions were not reached the CRD reviewers obtained a
better understanding of how State reviewers tend to handle information in
these areas. One possible problem was indicated when Dwight Ambach, Chief of
CDC/SR, complained that their workload was so great in handling the material
destined for the Foreign Relations of the U.S. series that he does not see how
they will be able to take on the additional task of coordinating on the review
of material from the Agency's Historical Review Program. Mr. Ambach implied
that one solution might be to see the results of the Agency review and if they
are sufficiently well done CDC/SR may not have to conduct a complete review to
coordinate. (U)
FOR OFFICIAL USE ONLY
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MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (3 - 9 December 1986)
SIGNIFICANT EVENTS
A- Machin -readable Records Activity.
Chief, Electronic Information Control Branch
(EICB), continues to provide guidance and assistance in the
scheduling of machine-readable records to the Information
Management Staff, DDO. A draft records control schedule item for
was completed on 5 December.
EICB, met with Office of Training and
to review the
current version of the OTE machine-readable schedule and discuss
the standard language being used in the schedules.
b. CDOCS Users Group. Chief, Information Services
Branch, and Chief, Information Technology Branch,
chaired the first meeting of the CDOCS Users Group on
8 December. Considering the volume and variety of questions and
complaints we've received concerning the system, the number of
attendees representing 13 Information Services Centers and
Registries was disappointingly low. The consensus of those
attending was: that the meeting provided a valuable forum for
exchanging CDOCS information and an excellent opportunity for
discussing mutual problems and ways to resolve them. It was
decided to hold the meetings on a regularly scheduled basis and
that meeting minutes will be recorded and provided to each attendee.
c. Micro ~Tnf ation Management
Branch, along with of P&PD's Computer
Output Microfilm Center (COM), visited to survey the
feasibility of a potential COM application on 8 December. The
application appears to be made to order for COM and would eliminate
200 cubic feet of records being deposited at the Agency Archives
and Records Center (AARC) annually.
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d. Protection of Sensitive Information.
Chief, Classification Management Branch, IRMD, and representatives
from the Office of Information Technology (OIT) and the Office of
Communications (OC) attended a meeting called by the Office of
Security (OS) to plan for the protection of sensitive but
unclassified information processed by Agency telecommunications and
automated information systems on 8 December. A recent White House
directive advised that the NSDD-145 Systems Security Steering Group
has determined that sensitive but unclassified information that
could adversely affect national security or other Federal
Government interests shall have system protection and safeguards.
A paper proposing immediate measures to increase Agency awareness
of the need to protect certain unclassified but sensitive
information and describing some current OS, OIT and OIS initiatives
that may provide some long term solutions for safeguarding this
information will be prepared for the Deputy Director for
Administration.
e. Information Security Oversight Office (ISOO). The
Director of the Information Security Oversight Office (ISOO)
informed the Director of Central Intelligence of the results of
ISOO's FY 86 on-site inspections of Agency offices. ISOO found the
Agency to be in full compliance with Executive Order 12356 and its
implementing ISOO Directive No. 1.
f. Annuitant Activity. OIS annuitants continue reviewing
the remaining 370 cubic feet of the Office of General Counsel's
records at the Records Center. This week five retirement jobs were
searched, identifying another 942 Top Secret collateral documents
either not on record or incorrectly recorded in the Top Secret
Control Automated Data System (TSCADS). The majority of the 942
documents in question belong to a job identified as containing
National Security Council policy papers. Review activity will
continue on the remaining 36 retirement jobs.
g. Records Center Activities. Records Center personnel
performed the following activities during the week:
RAMS: Made 25 additions and 33 deletions.
ARCINS: Jobs received/edited: 13.
Jobs keyed: 7 consisting of
2,042 entries.
Accessions: Received 25 jobs totalling
462 cubic feet.
References: Serviced 2,868 requests for
records.
Dispositions: Transferred 300 cubic feet of
material to the hammermill.
Special Runs: Four to OP, DDO, IPD, AND NCD.
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C-0-N-F-I-D-E-N-T-I-A-L
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
03 December - 09 December 1986
1. RPD is currently processing 130 jobs, a increase of one over last
week's total.
2. Priority processing was provided for two issuances concerning
military sales to Iran. One was a DCI Memorandum for all employees to
announce that he had directed the Inspector General to conduct a fact-finding
investigation to document the role of this Agency in, or its knowledge of, the
sale of military hardware to Iran and the subsequent diversion of associated
funds to the Contra forces in Central America. The other was an employee
bulletin advising employees of a court order prohibiting the destruction,
concealment, or alteration of any document which relates to the shipment of
arms to Iran from the United States or any other country.
('-1 -N-F-T-T1-T'i -M-T-T-A-T
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