OMB BULLETINS 1981

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP06M00944R000200120001-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 47
• Document Creation Date: December 27, 2016
• Document Release Date: July 17, 2013
• Sequence Number: 1
• Publication Date: January 24, 1981
• Content Type: REPORT

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OMB Bulletin 81-6
24 January 81
Copies Sent To: 1 - 0/Compt Grp Chiefs
1 - Directorates
1 - AO/DCI
1 - OGC Library
1 - Bulletin Book
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
Bulletin No. 81-6
January 24, 1981
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Federal Civilian Hiring Freeze
1. Purpose. This Bulletin provides for an immediate and
total freeze on the hiring of Federal civilian personnel as
directed by the President on January 20, 1981. Instructions
are also provided for appeals in a very limited number of
situations where exceptions may be warranted.
2. Rescission. OMB Bulletin No. 80-7, dated March 17, 1980,
is hereby rescinded, together with any exemptions granted
under its provisions.
3. Authority and background. The Budget and Accounting Act
of 1921, as amended. The President has directed that a total
freeze be placed on the hiring of Federal civilian employees
in the Executive Branch. This Bulletin outlines the steps
that will be taken to carry out this directive.
4. Coverage. These instructions apply to all Executive
Branch departments and establishments.
5. Policy. It is the policy of this Administration that the
overall size of the Federal civilian workforce shall be
reduced as expeditiously as possible. Toward that end,
Executive Branch departments and establishments are directed
to stop immediately all hiring.
Except for the exemptions listed below, this hiring
limitation applies to all departments and establishments and
to all types of appointments, temporary as well as permanent.
Contracting with firms and institutions outside the
Government will not be used to alleviate or circumvent the
effect of this hiTing freeze.
6. Exemptions. The following exemptions to the hiring
freeze are permitted:
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a. upon determination by the agency head that hiring is
necessitated by emergency situations involving
directly the safety of human life or the protection
of property. The determination must be based upon a
clear indication that human safety could be affected
directly or that property could be damaged. Such a
determination may be applied in situations where
medical, hospital, or other health care is furnished
directly and where protection of property or persons
is the primary purpose of employment. Air safety
functions are also included. This exception does not
apply to employment involving research, or other
activities that ultimately affect human safety. It
also does not apply to employment for maintenance of
facilities or land and forest management.
An agency head who determines that this exemption is
applicable must immediately notify the Director of
OMB in writing that the exemption is being used and
state the reasons therefor as well as the number of
positions involved. The Director of OMB may overturn
the exemption, if, in his view, it is not warranted.
b. the filling of positions under programs that are
presently exempt from employment ceilings.
c. hiring in accordance with firm written commitments
made on or before November 5, 1980, by agency
personnel officers.
d. hiring by the U.S. Postal Service.
e. reassignments of personnel within an agency.
f. appointments to Executive Level positions and
noncareer appointments in the Senior Executive
Service.
g. appointments to Schedule C positions. In filling
these positions, the number of such appointments may
not exceed the number of Schedule C positions
existing in each agency as of November 5, 1980.
h. shifting of employees from one agency to another
because of a transfer of functions resulting from
Presidential reorganization or legislative action.
i. hiring by Executive Branch agencies whose on-board
total employment as of December 31, 1980, was less
than 100. (Hiring by such agencies will not exceed
the number of vacancies that occur after December 31,
1980.)
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3?
seasonal hiring of temporary employees
with historical hiring patterns may be
provided that the agency informs OMB in
advance of its hiring plans. Such
temporary employees may not be used as
circumvent this Bulletin.
consistent
continued,
writing in
hiring of
a means to
k. to facilitate the transition, a limited number of
noncareer positions may be established for up to 120
days.
1. hiring for positions in the Executive Office of the
President that are necessary for an orderly
transition and operation of the new Administration.
7. Appeals. Additional exemptions may be granted in a very
limited number of cases if a determination is made by the
Director of the Office of Management and Budget that such
action is necessary to assure that essential services are
provided, fundamental needs are met, and applicable
provisions of law are carried out. When an agency head
believes that circumstances warrant an exemption, other than
those automatically permitted under section 6 of this
Bulletin, an appeal must be made by letter, addressed to the
Director of the Office of Management and Budget and signed by
the agency head. The need for additional personnel must be
fully justified, including an explanation as to why
reallocation within the agency is not feasible.
8. Use of savings. Dollar savings generated from personnel
reductions may be applied to other approved program
activities within the same appropriation in the following
order of priority:
a. to offset the need for mandatory program supplemental
appropriations or amendments that could otherwise be
submitted to the Congress under the provisions of the
Antideficiency Act (31 U.S.C. 665(e)).
b. to reduce the 1981 pay supplemental transmitted with
the 1982 Budget.
However, where personnel reductions result in withholding of
appropriations from obligation, the reporting requirements
prescribed by the Impoundment Control Act of 1974 apply, as
set forth in OMB Circular No. A-34 and OMB Bulletin No.
75-15. In such cases, rescission proposals or deferral
reports will be prepared and submitted to OMB for inclusion
in a special message on rescissions and deferrals.
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9. Revised 1982 Budget. The personnel reduction will be a
part of the Administration's revised 1982 Budget. Further
instructions will be provided in a later bulletin that will
address budget revision procedures.
10. Effective dates. The instructions in this Bulletin are
effective immediately and will remain in effect until further
notice.
11. Inquiries. Questions regarding the instructions in this
Bulletin will be addressed to the OMB representatives in
charge of the agency's budget estimatee.
Dale R. R. McOmber
Acting Director
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? . Ole BULLETIN No. 81-5
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oupps...m,silt, ny. A.
6 July 1981
Copies sent to AO/DCI & OGC Library.
STATNo further districution necessary per
Chief, BMG.
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EXECUTIVE MICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
BULLETIN NO. 81-5, Supplement No. 1 July 6, 1981
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionment Under Continuing. Resolutions
1. Purpose. This supplement provides guidance on the appor-
tionment of amounts appropriated under section 401 of the
Supplemental Appropriations and Rescission Act, 1981
(P.L. 97-12).
2. Background. Bulletin No. 81-5 provided guidance and
instructions for the preparation and submission of requests
for apportionments for amounts appropriated under a
continuing resolution or series of resolutions for fiscal
year 1981. This supplement provides additional guidance on
apportionment of the further continuing appropriations for
1981.
3. Policy. Amounts provided under section 401 of Public Law
97-12 are to be considered apportioned automatically, i.e.,
the submission of a request for apportionment (S.F. 132) is
not required, unless specifically requested by OMB.
The head of each agency is responsible for seeing that the
amounts made available are used prudently and for making sure
that the funds are managed carefully to prevent unnecessary
or wasteful year-end spending.
4. Effective date. This supplement is effective immediately
and expires along with OMB Bulletin No. 81-5.
5. Information contact. For further information, agencies
should contact their OMB examiner.
David A. Stockman
Director
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OMB Bulletin No. 81-5
Copies Sent To: 1 - OGC Library
Gedto 4f-si nicar 6 a ;-?,22
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
December 23, 1980
BULLETIN NO. 81-5
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionment Under Continuing Resolutions
1. Purpose. This Bulletin provides guidance and instructions for
the preparation and submission of requests for apportionments for
amounts appropriated under a continuing resolution or series of
resolutions for fiscal year 1981.
2. Coverage. The instructions in this Bulletin apply to amounts
provided in extensions of the 1981 ,Continuing Resolution (P.L.
96-369).
3. Authority. This Bulletin is issued pursuant to the
Antideficiency Act, section 3679 of the Revised Statutes, as
amended (31 U.S.C. 665). The Act requires that the Director of the
Office of Management and Budget (OMB) apportion all appropriations
made available to Executive Branch agencies except those
specifically exempted by law. Except as amended by this Bulletin,
instructions on budget execution provided in OMB Circular No. A-34
will continue to apply.
4. Background. The use of continuing resolutions to cover more
programs and for longer periods of time requires that more formal
procedures for budget execution be established. The apportionment
process will be used to control funding levels under extensions of
the 1981 Continuing Resolution.
Amounts appropriated by a continuing resolution may be provided:
O as specified amounts, i.e., in the form of (a) a regular
appropriation amount, or (b) a specified program level (e.g.,
as approved in the House or Senate version of an appropriation
bill); or
o at a rate for operations not exceeding the "current rate".
Generally, in accordance with the Comptroller General's
decision of May 14, 1979, the annual amount provided has been
defined as equivalent to the total funds that were available
for obligation for .a program during the previous fiscal year.
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5. Policies on Apportionment Requirements and Warrant Requests.
The following guidelines apply to requests for apportionment and
warrant:
a. All amounts provided under continuing resolution will be
apportioned whenever such amounts would be apportioned under a
regular appropriation. In some cases, the apportionment will be
automatic; in other cases, the agency will be required to request
formal apportionment.
b. Agency requests for warrant from Treasury may not exceed
the amount apportioned by OMB.
c. Agency determinations of amounts that do not exceed 72
percent of the annual amount provided in the extension of the
resolution are apportioned automatically, i.e., do not require the
submission of a request for an apportionment (S.F. 132), unless
otherwise required by OMB.
d. An agency determination of amounts in excess of the above
percentage must be formally apportioned by OMB. In such a case, the
agency is required to submit an apportionment request (S.F. 132)
together with a written justification for the amount requested. A
copy of the written justification should be submitted simultaneously
to the Department of the Treasury together with the usual request
for the issuance of appropriation warrants. The justification will
demonstrate that an apportionment amount in excess of the above
percentage is appropriate. An example of such a justification could
be that similar obligation rates occurred in like periods of
previous years.
e. Should the regular appropriation be enacted during the
period covered by a continuing resolution, the department or agency
will request reapportionment in accordance with the guidelines in
OMB Circular No. A-34.
6. Responsibilities of the Departments and Agencies. Departments
and agencies provided with appropriations and funds made available
and authority granted pursuant to a continuing resolution are
responsible for:
a. Making a determination of the appropriations and funds made
available and authority granted by the resolution.
b. Submitting apportionment requests to OMB within 20 days
after approval of a continuing resolution when the agency
determination produces an amount in excess of that which would be
apportioned automatically under paragraph 5.c.
c. Providing a copy of each approved apportionment request
(S.F. 132) together with the narrative justification for the request
to the Department of the Treasury as soon as possible after approval
by OMB.
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d. Seeking appropriation warrants from the Treasury in amounts
that do not exceed the amounts apportioned by OMB.
7. OMB Responsibilities. OMB will act on each apportionment
request submitted pursuant to the requirements of this Bulletin.
8. Obli ation of Funds Prior to A royal of Formal A ortionment b
OMB. Agencies may obligate funds necessary to continue normal
operations prior to OMB approval of initial apportionments made
under a continuing resolution but only up to the amount that would
have been apportioned automatically.
If an agency obligates funds in excess of the amount automati-
cally apportioned or in excess of the amount approved by OMB,
whichever applies, the head of the agency will furnish to the
President, through the Director of OMB, and to the Congress a report
on an Antideficiency Act violation in the form required by section
71 of OMB Circular No. A-34.
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9. Variance with Instructions in OMB Circular No. A-34. Instruc-
tions in OMB Circular No. A-34 (section 45.1) that require amounts
warranted pursuant to a continuing resolution be omitted from lines
lA and 8 of the "Apportionment and Reapportionment Schedule" (S.F.
132) are superseded by the requirements of this Bulletin.
10. Timing. For automatic apportionments specified under paragraph
5 of this Bulletin, no further action is needed unless specifically
required by OMB. In all other cases, agencies will furnish OMB with
formal apportionment requests within 20 days after approval of a
continuing resolution.
11. Information Contact. For further information agencies should
contact their OMB examiner.
12. Sunset Review Date. This Bulletin expires at the end of
fiscal year 1981.
%Wec
ames T. McIntyre, J
irector
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ONM Bulletin No. 81-4
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Copies sent to: 1 - OGC Library
1 - AO/DCI
1 - D/Finance
1 - EPDS/Compt/DDO
1 - BMG
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
Bulletin No. 81-4
December 19, 1980
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Excess and Near Excess Foreign Currencies
1. Purpose. This Bulletin informs the departments and
agencies of the U.S. owned foreign currencies that have been
determined by the Secretary of the Treasury to be in excess
or near excess supply.
2. Rescission. This Bulletin supersedes and rescinds OMB
Bulletin No. 80-4 of December 5, 1979. The provisions
contained in this Bulletin remain in effect until September
30, 1982, unless superseded or rescinded at an earlier date.
3. Policy. Specific guidance on the utilization of excess
and near excess foreign currencies is contained in Office of
Management and Budget (OMB) Circular No. A-20, Revised. In
general, full utilization of excess and near excess foreign
currencies in lieu of U.S. dollars--consistent with inter-
national agreements and availability of the currencies--must
be an objective of every agency with transactions in the
respective countries.
4. Excess currencies. Currencies of the following countries
are excess to the Government's normal requirements for fiscal
years 1981 and 1982.
Burma India
Egypt* Pakistan
Guinea
*Limited, see 6 below.
5. Near excess currencies. Supplies of currencies available
for U.S. programs for fiscal year 1981 in the following
places are above immediate needs, but are not sufficient to
be declared excess.
Morocco Tunisia
Poland Yugoslavia
Taiwan
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6. Restrictions on special foreign currency programs.
Obligations under special foreign currency programs in Egypt
will be made only within ceilings to be established by the
Office of Management and Budget. These ceilings will be
based on a plan developed by the Department of State in
cooperation with the agencies concerned. The amounts
involved will be communicated to the appropriate agencies in
the near future.
7. Effective date. This Bulletin is effective immediately.
8. Inquiries. Inquiries and requests for assistance should
be addressed to the Office of Management and Budget, Budget
Review Division, telephone [phone].
ames T. McIntyre, Jr
Director
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30 October 1980
Copies Sent To: 1 - OGC Library
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