ILSP WORKING GROUP MEETING MINUTES - 17 DECEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B00099R000700110001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 27
• Document Creation Date: December 23, 2016
• Document Release Date: December 13, 2013
• Sequence Number: 1
• Publication Date: December 29, 1987
• Content Type: MEMO

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STAT
STAT
STAT
STAT
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
ILSP Working Group Meeting Minutes - 17 December 1987
FROM:
EXTENSION
NO.
OL 10339-87
Chairman, ILSP
3E14, Hqs
DATE
29 December 1987
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
INITIALS
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
RECEIVED
FORWARDED
1.
? 7 41-:
OS Rep
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4.
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10.
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11
13.
14.
15.
FORM 610 USE PREVIOUS
1-79 EDITIONS
* U.S. Government Printing Office: M5-494434M156
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XCONENTIAL
29 December 1987
MEMORANDUM FOR: ILSP Working Group Members, Alternates and Other Distribution
STAT FROM:
SUBJECT:
STAT
Chairman, ILSP Working Group
ILSP Working Group Meeting Minutes - 17 December 1987
1. The scheduled meeting of the ILSP Working Group (ILSP WG) was
held at 1030 hours, 17 December 1987. The following representatives were
present:
OL/FMD Chairman
OSWR
ILSP
NESA
DS&T Alternate
DA Alternate
OS .
OS Representative
DI Representative
OMS
DO Representative
OIT Representative
DCI Representative
ILSP/SI
ILSP/SI
ILSP
ILSP/SI
2. The minutes of the previous meeting, held on 1 December 1987,
STAT were reviewed and ammended by a memo received from Chief,
NBPO/OL. (Attachment 0). There were no further comments or changes. The
formal agenda (Attachment 1) of? the meeting was then addressed.
CsTAT
STAT
CONF ? TIAL
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STAT
CONFIDENTIAL
SUBJECT: ILSP Working Group Meeting Minutes - 17 December 1987
3. Detailed NHB North Tower Relocation Schedules were presented by
(Attachment 2) These schedules are in a draft stage and will be
rev ewes with components and finalized by the January ILSP WG meeting.
4. The ILSP Charter
does express Agency-wide goals
selected to speak for their organizations.
for disseminating information
relating to t mo supporting
was re-reviewed and discussed. The ILSP Charter
and objectives and representatives were
The ILSP WG is more than a forum
and it does investigate and resolve problems
a strong role for the ILSP WG was
STAT
received from
OSWR
Administration and is provided with the minutes
(Attachment 3
.
5. OIT Topics
STAT
his role as the OIT Focal Point for all NHB
discussed
activities and several other OIT
areas of interest. A copy of his charts are
provided with the minutes. (Attachment 4) It was emphasized that if Bill is
not informed, OIT
is not informed.
Other specific items were as follows:
STAT
A.
NBPO organization chart was presented.
B.
The special
in January.
wiring contract for OSWR will be resolved
C. A schedule for the OIT Computer Center moves was presented.
Every 3-day weekend in the first half of 1988 will be
scheduled for a computer center move.
D. The OIT telephone operators are scheduled to move to NHB the
last week of June 1988.
E. OIT will move WANGs, Delta Datas, and the PCs they maintain.
OIT will also help components move LANs, DECs, and other
special equipment; however, components must provide the
funding for these additional moves.
F. OIT is now working on the OTS WANG/PBX installation in the
STAT G.
NHB. OIT was asked to provide status on their
Wang/data/voice wiring effort in the
NHB on a regular basis at future ILSP WG Meetings.
provided Allied's phone number, a 24
hour trouble desk for any facility support problems
during the night and weekends.
CONFIDENTIAL
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J ? 11,
STAT
STAT
CONFIDENTIAL
SUBJECT: ILSP Working Group Meeting Minutes - 17 December 1987
6. OS Topics
of subjects as follows:
provided OS information on a variety
A. OS PASS machines for the 4th floor NHB main entrance will
be ordered in January. OS will have PASS machines and SPO's
stationed at the 4th floor entrance of the NHB in July 1988.
B. Picnic tables have been ordered for the side court yards.
An action item was assigned to ILSP to look
into any NHB access impacts from use of the picnic tables.
OS put a $200,000 price tag on any additional PASS
equipment and said that OL should pay if it is required
due to OL opening sidecourts.
C. The requirement for a VTR is determined by how a room is
used. OS would like a written request for each VTR issue
and they will respond in the same form. A VTR may not
require a true floor and true ceiling (expanded metal and
concrete) extension based on its usage.
D. The CAMS 2 system will relocate to
operation on 26 December. OS will
(Attachment 5) on this subject and
with a copy to C/ILSP.
NHB and begin classified
review the memo from OIT
will respond directly
E. OS has encountered no problems alarming the NHB. OS was
asked to provide an alarm installation status on a regular
basis at future ILSP WG meetings.
7. OL Topics
A. All NHB contractors should be informed that they are
responsible for picking up any litter they create.
B. Alarms will be monitored by the
28 December 1987 for conditions
water flow) that develop in the
C. Organizations are requested to
for services in the NHB, prior
as they are known.
Security Office as of
(fire, power outage,
OIT NHB Computer Centers.
give FMD any requirements
to its occupancy as soon
D. The Fine Arts Commission has been asked to assist in the
placement and use of 20 planters in the NHB.
CONFIDENTIAL
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gli
CONFIDENTIAL
SUBJECT: ILSP Working Group Meeting Minutes - 17 December 1987
STAT E.
STAT
discussed guidelines for furniture in the NHB and
provided a document titled, "General Furniture Rules for
NHB." (Attachment 6) Reference was also made to a memo from
Mr. Donnelly, the DDA, dated August 1987 that related to
NHB furniture. An action item was assigned to look into the
use of Borroughs furniture for bookcases that are over 2
shelves high. Conserv-a-files in stock are for replacement
of safes in the NHB. An accounting will be provided as to
how components' furniture funding for conserv-a-files is
spent.
F. The furniture manufacturer does not provide a lock for
individual conserv-a-file drawers. They do provide a lock
that controls all drawers. Allied can make a lock for each
drawer, but more information is needed on requirements.
G. A meeting has been scheduled on the subject of simplex locks
and security conditions in the NHB. The meeting will be on
5 January 1988, at 0900 in Room 3E14, HQs.
H. Arrangements have been made with Corry Hiebert and Kofco
relating to furniture acquisition/delivery/installation in
view of the NHB occupancy schedule slip. OL will pay the
additional costs involved.
provided details of the space planning and
completion for the NHB.
1. OTS - 1st, 2nd, and 3rd floor turned over to OIT;
ground, 1st and 2nd require renovations.
2. OSWR - 3rd, 4th, and 5th floor have been turned over
to OIT; all have modifications.
3. MPSS - Requirements were given to an A&E firm for the
redesign of the 5th floor.
CONFIDENTIAL
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CONFIDENTIAL
SUBJECT: ILSP Working Group Meeting Minutes - 17 December 1987
4. 0EA, NESA - working with components to complete
requirements; have made some modifications; -
complete NESA, 1 February and OEA, 8 February.
5. OIT office/storage areas - requirements will be
completed by OIT by the end of December.
8. Issues
A. High-level discussions are taking place between OTS and OIT
on the subject of additional OTS Wang equipment and OIT DAC/
ISC space.
B. OIA printing requirements and P&Pb impacts amount to 7
persons and $185,000. There will be off-line discussions
on this subject.
C. The naming of a DO alternate/replacement representative to
the ILSP WG has not been resolved. It is still being worked
on by the DO CMS.
D. Reference was made to
WG and named the initial members
(Attachment 7)
which defined the ILSP and
and their roles in the WG.
E. Plans are being developed to provide temporary OMS Infirmary
with a sink and restroom requirements in the NEB.
CONFIDENTIAL
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STAT
STAT
STAT
STAT
CONFIDENTIAL
SUBJECT: ILSP Working Group Meeting Minutes - 17 December 1987
9. Action Item Review
ILSP-09 This Al, which is to define a VTR, was transferred to OS
via memo dated 8 December 1987. - Closed
ILSP-23 DO Alternate/Replacement.
Deferred until 7 Jan 1988.
ILSP-28 Lock Kits for Conserv-a-files
Deferred until 7 Jan 1988. ILSP
ILSP-30 Provide status of Special Wiring for OSWR - Closed OIT
ILSP-31 Provide Computer Center Move Schedule - Closed OIT
ILSP-32 Schedule for Phone Operator Move to NHB - Closed OIT
ILSP-33 Status of PASS and SPOs. - Closed OS
ILSP-34 Schedule meeting on simplex locks and security OS
conditions in NHB. - Closed - Meeting 5 Jan 1988.
CMS/DO
10. New Action Items
ILSP-35 Look into NHB Access Impacts resulting from use of
picnic tables in the side courts. - Due 8 January 1988 ILSP
ILSP-36 Look into the use of Borroughs bookcases if
bookcases over 2 shelves high are required.
- Due 8 January 1988
ILSP
11. The next ILSP WG meeting will be held on 8 January-1988 at 0830
in Room 3E14, HQs.
Distribution:
a/s
CONFIDENTIAL
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9 December 1987
MEMORANDUM FOR THE RECORD
SUBJECT ILSP Meeting Minutes of 1 December 1987
1. The purpose of this MFR is to correct and clarify certain
statements contained in the minutes of the ILSP Working Group Meeting held
on 1 December 1987.
2. Paragraph 3 of the minutes state that GSA announced a three-month
slip in the turnover of the North Tower in September 1987. In fact, C/NEPO
advised FMD and OIT in July 1987 that the North Tower would not be totally
complete in September 1987 and that the North Tower would be available
floor by floor. At that time, C/NBPO emphasized that components should
adjust their plans accordingly. Apparently they were not.
3. Paragraph 10 states that OTS requirements were inadvertently
dropped during NHB construction. In fact, renovations are required to the
OTS area for three reasons:
?
a. NBPCVSH&G failed to incorporate some OTS requirements into the
original design.
b. Centex's interpretation of the contract documents differ in
some areas from the Government interpretation requiring that
modifications be made to the OTS area to meet known requirements.
c. To satisfy new OTS requirements
previously not identified.
STAT
Chief, New Building
cc:
Project Office, OL
D/L
C/FMD/CL
C/ILSE0/46
STAT
OL/NBP0
Orig - File
1 - OL/NBPO Chrono
9Dec87
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Ivirr-074,4/itt,er
STAT
SECRET
ILSP Working Group Meeting Agenda
17 December 1987
-- Review/Approval of Minutes of Previous Meeting
-- Old Business
-- Detailed NHB North Tower Relocation Schedule
-- Finalize "ILSP Working Group Charter"
STAT -- cm Topics
role as OIT Focal Point for all NHB Activities
- OIT's organizational structure for NHB Activities
-- Status of special wiring work for OSWR in NHB
-- Schedule for OIT Computer Center moves
-- Schedule for telephone operator moves for OHB
OIT's role in relocating customer ADP equipment
-- Status of Wang/PBX installation work in NHB
STAT OS Topics
-- OS requirements for additional PASS machines at 4th floor NHB
main entrance?
-- Confirm that SPO staffing, PASS, etc will be in place by
July 1988 for occupancy
-- Define requirement for NHB "vault type room"; OK to use NHB
conference room for secure OSWR equipment room?
-- Relocation of CAMS 2 system from
data link from NHB to ORB OK?
SECRET
to NUB; is the "red"
STAT
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STAT
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SECRET
3 TWT OL Topics
-- Litter complaints in NHB
STAT
STAT
STAT
STAT
STAT
-- Piggybacking on security alarm system to provide fire, water
flow, power outage alarms for OIT NHB Computer Centers
-- Requirements for FMD services in NHB
- NHB planters: Request to Fine Arts Commission
-- Furniture guidance for NHB
-- Can lock kits be obtained for Conserv-a-files?
-- Meeting on simplex locks and security conditions in NHB
Action Item from previous ILSP Meeting.
-- Contractual issues with
to furniture acquisition/installation
-- Status of space planning and completion for NHB
relative
-- Issues
-- Additional OTS Wang equipment and OIT DAC/ISC space
- OIA printing requirements and P&PD impacts
-- DO representative/alternate to ILSP Working Group
- HN on ILSP Working Group (19 Oct)
- OMS Infirmary: sink and restroom requirement
STAT -- Action Item Review
-- Next Meeting: 7 Jan 88, 10:30, 3E14 Hqs
SECRET
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ORA - WORTH TOWER
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NESA - NORTH TOWER
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STAT
MEMORANDUM FOR:
FROM
CONFIDENTIAL w
dirr4g/f/04 or 3
16 Dec 87
/ILSP
OSWR/Admin
I will be on leave during the next ILSP meeting but would like to
make some comments regarding the ILSP draft charter and what I see as
the role of the ILSP.
Regarding the charter, I have only a few minor changes to recommend.
First, I believe the name should be changed to drop association with
logistics. My perception of the ILSP is that it should represent
the entire directorate of administration. The inclusion of "logistics"
in the name gives the impression that it deals only with logistical
matters and thus has only the authority of D/Logs to carry out its'
charter. I believe that the authority derives directly from the DDA and
that the authority, function and responsibilities of the ILSP should
be recognized by all DDA offices.
In addition, I would like to see the wording of the charter exhibit
more authority and responsibility. If the ILSP is to work as I envision,
It must take more of a command role in planning, coordinating and
executing each item. The wording of the charter should reflect
participation not only of each directorate, but also of each office of
the DDA. The representatives of each office should be empowered to
speak and act on behalf of their respective offices at the meetings.
Finally, it must be recognized by the affected offices that
the ILSP is the responsible point for dealing with all matters
pertaining to support of their moves and for resolving issues unique
to them. For example, when an office identifies a wiring issue, it
should be the responsibility of the ILSP to broker and resolve the
issue, rather than leaving the office to work directly with
OIT. OSWR's own experience is evidence of how the latter does not work.
The impact of the OSWR/OIT failure to effectively communicate impacted
on the entire move. Had the ILSP addressed the "total move"
requirements back in Jan 87, the delay may have been prevented.
Regarding the role of the ILSP, from OSWR's viewpoint much more
could be done to effectively plan and coordinate office moves. Although
we recognized our roles as "guinea pigs", it was nevertheless
disappointing to see the lack of coordination and communication which
persisted over this last year. Specifically, from approximately Jan 87
until Sept 87 the primary focus seemed to be with getting
adequate seating space for OSWR. This space issue was only resolved
In Sept 87. In the meantime, issues such as special wiring, safes,
furniture, security alarms and safety were either not addressed or
were left to this office to address specifically with other DDA
offices. Eventually, some of these items were addressed by the ILSP
but in a rushed and uncoordinated manner. It is obvious now that all
Issues interrelate and must be dealt with, if not simultaneously, at
least in a coordinated manner before the scheduled move date. It is
interesting to note that even now some of the above issues
are unresolved.
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LAairiVnisillAL
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,
OSWR suggests the following:
A) All logistics elements responsible for the move and reps from
each DDA office drawn together under the authority of C/ILSP.
B) All action items from offices dealt with by an ILSP central
point.
C) Teams composed of an architect, engineer, physical security
expert, safety employee and OIT employee are assigned to address all
matters and questions relating to each individual office in their
scheduled order of move.
C) An itemized list of matters to be addressed should be developed
and completed for each office to be moved (i.e. adequacy of
space, special equipment requirements, wiring requirements, structural
revisions, furniture requirements, security storage requirements, etc.).
CONFIDENTIAL
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- - "
OIT
NEW BUILDING
PROGRAM OFFICE
Chief
One Officer
Two ROPEs
Office SI
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TSD
CSG
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CSG
USNA
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NBCPD
Computer Wang Moves Special New
Center Internal Moves Projects Building
Moves and Communications
Circuits
? I/C Segment
B/B Segment
C/C Segment
MG
OIT/SUPP
OIT Office Move
NI3-1 11/19/87
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Declassified in Part - Sanitized Copy Approved for Release 2013/12/13: CIA-RDP93B00099R000700110001-2
RESPONSIBILITIES
? OIT New Building Program Office (OIT NBPO)
? IDENTIFY OFFICE'S REQUIREMENTS WITH OL
? Early - 3 or 4 Months Before Move
? Assign Tasks to Responisble OIT Project
? Resolve Funding - OIT or Customer Office
? Track Tasks Via Office SI
? SINGLE POINT OF CONTACT FOR OL
? IDENTIFY PROJECT INTERRELATIONSHIPS
? Coordinate OIT Project Relationships
? NOT a Coordinator Within Projects
? Schedule and Coordinate Biweekly for D / OIT
PROJECT RESPONSIBILITIES
. COORDINATION & EXECUTION OF ALL THINGS NECESSARY
TO GET THAT PROJECT DONE ON 'SCHEDULE
? KEEP OIT PROGRAM OFFICE INFORMED OF PROBLEMS
NB-2 11/19/87
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19 JUNE 1987
DATE
OF MOVE
111117
1111111
1111111
MOVE KOUDICE
JUL
AUG
SEP
OCT
NOV DEC
JAN
FED
MR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FED
151pt &
I Dec 17
30 Nov117
4 Jan BS A
II April 84
II Jan OS
ill April SS
May OS
27 May 1111
2 Sept N
4 July Ill II
7 Ocl III
Nov LI &
Feb Se
II Nov BB
17Feb II
SIM Preparation
1. CRAY Smokes
2. CAMS Prof/mawII ttf...P/-ni
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I. DESIST
I. FOUR C
Center
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FIGURE 3-1
RELOCATION SCHEDULE FOR OIT COMPUTERS
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STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/12/13 CIA-RDP93B00099R000700110001-2
STAT
01T-0928-87
MEMORANDUM FOR: Director, Office of Security, DA
FROM: Edward J. Maloney
Director, Office of Information Technology, DA
SUBJECT: Classified Operation of Data Processing
Equipment in the New Headquarters Building
),''..r"?
1. In order to meet data processing support requirements for several
national programs, it is necessary for OIT to commence classified operation of
data processing eq in the New Headquarters Building no later than
STAT 29 December 1987.
STAT
STAT.
STAT
STAT
2. Although the computer center itself is secure, the ground floor area
of the core, which houses the classified communications conduit between the
new and original buildings, has not yet been turned over to the government
from the contractor. This turnover is currently targeted at April 1988. We
are faced therefore, with at least a four-month time period that this area
must be secured to the est nt that classified information could transit the
area in conduit.
3. Actions are already underway to physically secure the pullboxes and
conduit runs which will be a part of the red signal path. Please take
whatever additional steos you deem necessar to provide adequate security for
these conduit runs by 21 December 1987.
cc: DIOL
SECRET
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Declassified in Part-Sanitized Copy Approved forRelease2013/12/13 CIA-RDP93B00099R000700110001-2
n7-r-4efrAte1 r
17 DEC 198/
ILLEGIB
GENERAL FURNITURE RULES FOR NHB
Okay to move to (or purchase for) NHB
Description
1. Non-Corry Hiebert (CH) items for
private offices (GS-15 and above)
and conference rooms
2. Typing tables bookcases, computer
stands, etc.
3. Coffee stands
4. Other sizes of the Agency chosen NHB
standard furniture items in the CH
handout.
5. Desk chairs.
Caveat
Executive Furniture Catalog
(EFC) items -- not the bulky
traditional Class A wood
furniture.
If they are the standard items
in the non-restricted section
of the EFC or the CH handout.
CH double-door bookcases may
be purchased for this purpose
providing that space is avail-
able and that coffee pots will
be allowed in NHB.
Only if the non-standard sizes
do not create safety problems
or interfere with power or
telephone connections
If reasonably compatible with
the CH or executive furniture.
Not acceptable to move
1. Gray or black metal coatracks. Replace with:
a. parchment-color wearing apparel racks, stock #7195-00-004-6716 (6
hangers), $49.39, or 7195-00-004-6726 (12 hangers), $81.00.
b. polished chrome 4-hook costumers, Stock #7195-00-004-0652, $26.89.
c. CH chrome coathooks that attach to the panels, $7.56 for 3.
2. Gray or black metal bookcases. Replace with:
a. parchment-color 2-shelf metal bookcases from GSA, stock
#7110-00-601-9822, 30Wx13Dx47-1/2"H, $56.81 (Non-restricted
' section of the EFC).
b. putty-color 2-shelf metal bookcases from Borroughs (GSA schedule)
#04212-000, 34Wx12Dx42"H, $138.02 or #04812-000, 34Wx12Dx48"H,
$162.10.
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Declassified in Part - Sanitized Copy Approved for Release 2013/12/13 : CIA-IDP93B00099R000700110001-2
_ ?
11IF
3. Gray or black metal guest chairs. Replace with:
a. Chair, rotary armless (p.34, Non-Restricted section of EFC), Stock
No. 7110-01-188-39## (last two digits specify color), $73.96
b. Chair, rotary, low back, w/arms (p.33, Non-Restricted section of EFC),
Stock No. 7110-01-188-39ft (last two digits specify color), $82.94
c. Lounge Chair (p.27, SIS-4 And Above section of EFC), Stock No.
7110-00-H04-8157, $292.50 - 403.20.
d. Chair, easy, rotary (p.26, SIS-4 And Above section of EFC), Stock No.
7110-00-H04-8152), $279.00 - 291.00.
e. Chair, straight (p.7, GS-15 And Above section of EFC), Stock No.
7110-00-931-440# (last digit specifies color), $150.41.
4. Gray metal trash receptacles. Replace with rectangular black rubber
receptacles, stock #7520-00-W05-0005, $2.50. Although the gray metal
receptacles ($2.67 ea.) are the ones currently stocked, the rubber ones will
soon become the standard stock item.
Not acceptable for purchase
Most other CH furniture items have not been tested for consistency with Agency
standards of manufacture or longevity. Prior Approval for purchase of these
items must be obtained from C/ILSP and the Interior Design Consultant (IDC).
Conserv-a-files
1. It is acceptable to move Conserva-a-file cabinets currently owned by
components moving to NHB if they are color-compatible with the standard NHB
furniture and if individual cabinet dimensions do not create safety problems
or interefere with access to power or telephone connections.
2. The primary purpose of the Conserv-a-files purchased by the Building
Services Branch (BSB) for NHB is to replace the combination lock filing
cabinets (safes) which are not to be moved into the NHB. Requests for
Conserv-a-files to replace those which are not compatible with the standard
NHB furniture will also be serviced from the BSB stockpile but only insofar as
issues from the stockpile do not interfere with the primary purpose of the
stock.
3. All Conserv-a-files issued from BSB stock will be charged to
requisitioning component funds. Before preparing your requests, please
contact C/BSB for advice on the documentation required. Descriptive
information:
7110- Lateral file, s/e Conserv-a-file, 36" wide, 5 tier, s/e Federal
standard 595a, parchment (soft white or almond), $516.74 ea.
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? qf
STAT
Partition Panels
1. Corry Hiebert partition panels, 40 and 60 inches in height and of varying
lengths, will be installed as appropriate with the CH furniture being acquired
for the new building. In those cases where a greater privacy requirement is
justified to ILSP, 80 inch high partition panels may be installed. Pleion was
selected to be the source for these panels for three reasons: the panels have
proven acoustic qualities; they are standard procurement items at a
substantial discount; our design consultants are familiar with the product.
Pleion also has 80 inch panels with doors as part of their production line.
2. The Pleion panels have the following finishes which accommodate to the
color scheme of NHB:
enamel - 120 light gray .
laminate 820 light gray
fabric - 406 quartz.
3. With the exception of the possible need for special justifications for 80
inch high panels, components moving into the NHB are not required to take any
action regarding partition panels.
Requisitioning and delivery
1. All requisitions for furniture and furnishings for NHB must cite the
appropriate ord-ring component funds to be charged, be approved by the IDC
be submitted to BSB. As previously stated, requests for CH
furniture not in the CH handout must have prior approval of C/ILSP.
2. The Office of Logistics has no space available for storage of any
additional furniture for NHB. The permanent room numbers have not yet been
installed in NHB. Consequently, any furniture ordered by a component
scheduled to move into the NHB must be stored in the present space of the
requisitioning component until space assigned to that component becomes
available in the NHB.
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STAT
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