AGENDA FOR OL QUARTERLY - 4TH QTR FY 88 (3/4 NOVEMBER 1988)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000100060003-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 25
• Document Creation Date: December 23, 2016
• Document Release Date: December 21, 2012
• Sequence Number: 3
• Publication Date: September 8, 1988
• Content Type: MISC

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L) CONFIDENTIAL {
Agenda
OL Quarterly - 4th Quarter FY 88
Thursday, 3 November 1988 - 10 a.m. - Headquarters Auditorium
25X1
25X1
Introduction John M. Ray, D/L
Presentation of OL Employee of the
Quarter Awards
Open Office Planning
Travel Processing Branch
25X1 Rotational Assignments in OL and
25X1 Outside OL
and
OL/FMG
OL/FMG
CG
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 Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-0028OR000100060003-4
U
Agenda
OL Quarterly - 4th Quarter FY 88
25X1
Friday, 4 November 1988 - 10 a.m.
Introduction John M. Ray, D/L
Open Office Planning
Travel Processing Branch
25X1 Rotational Assignments in OL and
25X1 Outside OL
and
OL/FMG
OL/FMG
G
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STAT
STAT
STAT
STAT
STAT
STAT
? 0
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
%
Agenda for
OL Quarterly - 4th Qtr FY 88 (3/4 November 1988)
FROM:
EXTENSION NO.
UL/IMSS
DATE
TO: (O
building)
OFFICER'S COMMENTS (Number each comment to show from whom
INITIALS to whom. Draw a line across column after each comment.)
RECEIVED FORWARDED
1.
EO/OL
Attached is the suggested
agenda for the OL Quart
l
er
y
2.
for the 4th Quarter FY 88
DD/L
per your notes on the
attached list of su
ested
gg
3.
topics that we submitted for
D/L
the last OL Quarterly.
4.
Since we'll be showing a
15-minute video review of
OL's FY 88 si
ifi
t
gn
can
5.
activities and the
presentations on travel,
o
e
ffi
l
i
p
n o
ce p
ann
ng, and
6.
IMSS/OL
rotational assignments will
qf~~+
take more than 10 minutes
each
w
t h
i
,
e sugges
old
ng off
7.
on one of the topics until
the next quarterly.
8.
Please let me know what you
decide, and I'll notify the
k
spea
ers.
9.
10.
11.
Attachments:
As stated
12.
13.
14.
15.
FORM 610 USE PREVIOUS * U.S. Government Printing Office: 1985-494.834/49156
1-79
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 Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-00280R000100060003-4
.ti
Agenda
OL Quarterly - 4th Quarter FY 88
Thursday, 3 November 1988 - 10 a.m. - Headquarters Auditorium
Presentation of OL Employee of the
Quarter Awards
Travel Processing Branch
John M. Ray, D/L
R. M. Huffstutler, DDA
OP/TPB
Open Office Planning
25X1 Rotational Assignments in OL and
25X1 Outside OL
Video Review of FY 88
w.~1-Ii4Y
and
OL/FMG
13
` OL/FMG
I OL/ACG
(See attached list)
OL/IMSS and OL/P&PG
Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-00280R000100060003-4
 CIA-
I f1P11VJIV11 1 I /1L JLIr ~%r ]/
STATO:
ROOM NO.
FORM NO.... REPLACES FORM 36-8 (47)
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CIA-RDP91-00280R000100060003-4
 STAT
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 / V/ 4
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F
OAA-It / / &
Ole
& S7~ Ae lAe~ ~*
STAT
Zx4lj -ja~ -
Topic for OL Quarterly - 4t,h Qtr FY 88
STAT
STAT
STAT
STAT
Owy"-evo'
Travel Proc6ssina Rr
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CIA-RDP91-0028OR000100060003-4 L f)
` , 9/8/88
T
STA TO
1.
STA
T
(Name, office symbol, room number,
building, Agency/Post)
Bob
Date
2.
Tony
3.
Marie
4.
Action
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
See Me
Comment
Investigate
Signature
Coordination
Justify
Attached is the suggested agenda for the
next OL Quarterly. The note on the routing
sheet to the 0-D/L is self-explanatory.
Please review this package and if you approve,
I'll send it on to the front office.
DO NOT use this form as a RECORD of approvals, concurrences. disposals,
clearances, and similar actions
FROM: (Name, org. symbol, Agency/Post)
Marie
an" 47 ".7".AI rneu Al In... 7_7Q\
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CIA-RDP91-0028OR000100060003-4 rrMu % "' lvi.. ??
 Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-l(RD~P91-0028OR000100060003-4
STA
T
STAT
STA
T
STAT
1o.
STAT
ROUTING AND RECORD SHEET
SUBJECT: (Optional
Agenda for
OL Quarterly - 4th Qtr FY 88 (3/4 November 1988)
FROM:
EXTENSION NO.
OT/TMQQ
ATE
TO:
building)
OFFICER'S COMMENTS (Number each comment to show from whom
RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.)
1.
EO OL
Attached is the suggested
agenda for the OL
t
Quar
erly
2.
for the 4th Quarter FY 88
DD/L
per your notes on the
attached list of s
t
d
ugges
e
3.
topics that we submitted for
D/L
the last OL Quarterly.
4.
Since we'll be showing a
15-minute video review of
OL's FY 88
i
ifi
s
gn
cant
5'
activities and the
presentations on travel,
o
ffi
6
pen o
ce planning, and
.
IMSS/OL
rotational assignments will
take more than 10 minutes
each
7
, we suggest holding off
.
on one of the topics until
the next quarterly.
B.
Please let me know what you
decide, and I'll notify the
speakers.
9.
11.
Attachments:
As stated
12.
13.
14.
15.
FORM 61 0 USE PREVIOUS
1-79 EDITIONS
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 rnMPTnPNTT AT.
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Agenda
OL Quarterly - 4th Quarter FY 88
Thursday, 3 November 1988 - 10 a.m. - Headquarters Auditorium
Presentation of OL Employee of the
Quarter Awards
Travel Processing Branch
Open Office Planning
R. M.( Huffstutler, DDA
OP/TPB
and
OL/FMG
25X1
25X1
Aut-omation Effart-Procurement
c
Rotational Assignments in OL and
Outside OL
OL/FMG
IO~CG
(See attached list)
T-/-~P/OL
Ps
OL/S-and OL/P&PG
Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-0028OR000100060003-4
 STAT
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 / . 11 '/ E/
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STAT
4. Oc~e~~ e4
doo-) -~a~
Topic for OL Quarterly - 4th Qtr FY 88
STAT
STAT
STAT
Travel ProcPcs;nn Branch (15 minutes) ?/TPB
is coordinating)
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 Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-0028OR000100060003-4
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 Declassified in Part - Sanitized Copy Approved for Release 2012/12/21 : CIA-RDP91-00280R000100060003-4
ADMINISTRATIVE - INTERNAL USE ONLY
List of Suggested Graphics - OL Quarterly for First Qtr FY 89
STAT
STAT
STAT
1. Agenda for Thursday, 26 January 1989
2. Agenda for Friday, 27 January 1989
~~~i~ c ~, Loc ' rre s S7 gv1JAe 7C--i 1919 //ic-,yc/ '7-s
3. ~T'~ ~~?~ Glb c t~~~i-Ga ~8 c : mot- Q' -rt r FY S9
4. OL Planning Conference
5. New Record - Logistics Operations Center (with graphic)
6. William Donovan - desk is on display
7. Child Day Care Center Project (with graphic)
8. New Conference Facility (with graphic)
12. OL Christmas Party (with graphic)
.13. -Fourth "Supe ?-i - 9 app is )
ogistics App ica ions System tCf AS)_
-s-t-em- (FARS)
~Wlth ;ia h- c..)
19. "President-Elect Transition Papers Update"
2 9 e w~=u -C~p to r--S uPPdY'~ 9-r-am- -w_i- h-g--aphi-c.s )
! c-o ~e x n )
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0
OL QUARTERLY PRESENTATION
GOOD MORNING 1. Barbara 2. Tom
For the past 4 and 1/2 years my career with the Office of
Logistics has been managing and supervising the Director's Dining
Room and Executive Dining Room. More" recently as liaison with the
Food Service Companies operating the cafeterias and snack bars at
AGENCY locations.
This slide indicates what companies operate and where they are " A 14e,
located.
Guest
Service
STAT
0
OGDEN BOB
Food Business
Service Opportunities
For The Blind
Some of the accomplishments have included:
Questioners on the quality of food and service
STAT The results were given to the
respective cafeteria managers. I feel they are'w g toward
STAT nA}iA~\II.1M A..!\~A w. A.. A......AA~iA.1 !\ I L. A?/A \/IA I~A.i AA?/A MAI ?IrMAn
STAT
The flagship of these operation is the Director's Dining Room
and Executive Dining Room located on the 7th floor of the original
HQS building.
I am often asked, "Why is there an Executive Dining Room?"
This facility was established in 1952, with the approval of
Congress, to provide the Director, Deputy Director, and Senior
Agency officials, a physically secure area, staffed with cleared
personnel, to transact AGENCY business.
C
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The Director's personal dining room seats a maximum of 12 and
~;~
Qminimum of 2. Often hosting foreign and U.S. government officials --D c-- ;i rl
for breakfast, luncheons and dinners.
During my time in service some of these people have included:
STAT. Sandra Day O'Connor
Senators Congressmen
Lee lacoca FBI Director, Sessions
Shirley Temple Black
More recently the EDR staff set up refreshments in the
Director's office and conference room where President Bush met and
was briefed during his visit to HQS. Two staff members assisted in
the HQS cafeteria with the visiting officials.
The EDR also provides services to all types of catered functions ; S~ ,Ae, 5
and special events. You ma have attended a retirement or reception,, Lu
STAT held either here at HQSJor the EDR on the 7th floor. D
Also, last week for the reception held for Mr. GATES in the NHB
ATRIUM the EDR was there with cookies and punch.
TOM will now give you specifics about the EDR operation.
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OL QUARTERLY PRESENTATION -
This misconception that we would like to today is
that the Exec. Dining Room is a small, limited operation. As the next
two slides will show, this is definately not the case.
Although some months - DEC and JAN are busier; and some'
are slower; we feel these figures are a fair assessment of an
"AVERAGE" month. During this month we served approximately 2400
customers;, 1800 in either the DCI DR or the EDR as individual meals;
the balance thru an assortment of special functions.
THESE FUNCTION consist of OFFICIAL LUNCHES AND DINNERS:
EVENING RETIREMENTS AND RECEPTIONS:
Cand a variety of smaller'formats. In addition to this, ap 2600 cups of
coffee are delivered to conference rooms thru out the HQS in support
of component requirements. As the next slide well illustrates; it takes
a lot of food to attend to these customers. We use almost a TON of
raw meat, fish and poultry per MONTH. We use close to 800 lbs of
flour and sugar and some 1900 eggs. The bulk of which goes into
producing over 3000 homemade rolls and muffins.
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All of this food preparation is delivered to the NORTH DOCK
where our Chef's do quality and quantity inspections. Unacceptable
items are shipped back to the purveyor and acceptable merchandise
is taken by hand truck back to the 7th floor kitchen. Inadequate
refrigeration and storage has forced us into ordering in smaller
quantities and consequently we receive from 1 to.5 deliveries "per
day" to adequately keep fresh products on hand.
You probably are wondering where we purchase this food. The
majority is purchased from local food purveyors thru out the DC,
METRO AREA;
0
STAT
C
EXAMPLE; U.S.FISH
slide
And inspects the next shipment of grain.
slide-
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0
All of this food has to be cut or chopped, sliced or diced,
Chefs all trained at some point in their career at the OTHER CIA the
trimmed or fillet and finally cooked. (This work is accomplished by 4
Culinary Institute of America in Poughkipsie, N.Y.(from left to right are
Chef's MIKE, JIM, MARY JO AND~~. The Culinary Institute is a
fully accredited college of the Culinary arts. It consists of a.41year
program;, months of intensive classroom training and -months of
apprentice or extern training in pre-approved restaurants across the
United States. Graduates are fully certified and coveted by the Food
Industry for their high degree of skills and training.
Incidently, thishmakes the AGENCY CHEF's possibly OL's only
cofficial double agents. HERE-TREY-ARE IN DEEP COVER!
The meals are served by an excellent staff of 4 waitress---
STAT Rosa, Nita, Nancy and whose sole responsibility is the
services required in the Director Dining Room. The wait-staff must
always be aware of their customer's dietary requirements and be
cognizant of the unique time constraints they are under. f-ga-r-b-araD
and I area proud to say it would be difficult to find a more dedicated
and hard working group of professionals.
13
i le,
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Q On the ECONOMIC side, the EDR is run much like any other
Restaurant. We are responsible for maintaining-an accurate and
complete set of books for accounting and audit purposes. We also
must maintain continually updated chart of accounts for each
STAT member. There are presentlyu EDR members and component
STAT accounts
of which are active during any given month. Up
until a gear ago, both the financial and member account thformation
was calculated by hand and entered into the Delta Data thru VM.
In an effort to better, and more efficiently maintain this
information, the EDR recently brought on line a STATE OF THE ART
BAR CODE/FINANCIAL MANAGEMENT SYSTEM.
The. system consists of 2 IBM PC'S one which acts as a host
computer and is located in the office; and the other which acts as a
register and is located in the Executive Dining Room.
When a member eats in the dining room he fills out a card (chit)
which contains his account number and his order. The waitress
quickly scans this information into the PC located in, the dining room
where it is simultaneously stored on the member account and, sent
into the kitchen as an order for the Chef.
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Because of the lack of available 'space the EDR facilities are
scheduled for renovation and expansion. The kitchen built over
ago to prepare food for the DCI and a total EDR .
0
At the- end of the day the account information is transferred via
floppy diskette - to the host computer located the office (2E54 HQDs).
The host computer-has an updated member account file as well as a
complete financial management package.
Updated account charges and balances are now accessible to
members at any time. EDR management has current accounting
forms; such as balance sheets, income statements and budgetary
analysis are produced monthly to aid in running the operation.
membership of 25 now prepares food for the DCI and 100 member a
day. The present plans for expansion; include doubling the size of
the kitchen and dining area.
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TOM S ~- c~
In closing Barbara and I would like to thank the Office of
Logistics and FMG for their support of what is certainly a "WILD
CARD" operation. Also at least until completion of the expansion -
we recommend that those people using the facilities make
reservation far in advance. THE LINES ARE OUT OF CONTROL.
BARBARA:
'STAY
Introduction of C/FMG
,~-> t-inE7 Z(
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C
e
C
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