PREPRESS INFORMATION PACKET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP12-00036R000100160003-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: August 16, 2013
• Sequence Number: 3
• Publication Date: April 23, 1987
• Content Type: MISC

Declassified and Approved For Release 2013/08/16: CIA-RDP12-00036R000100160003-1
CUSTOMER COPY
PREPRESS INFORMATION
PACKET
For Electronic Typesetting
CUSTOMER COPY
Declassified and Approved For Release 2013/08/16 : CIA-RDP12-00036R000100160003-1
Declassified and Approved For Release 2013/08/16: CIA-RDP12-00036R000100160003-1
Table of Contents
Page
I. Prepress Electronic Input
Antares Disk Conversion I-1
Preparing Wang Diskettes 1-3
Telecommunications Wang to VM to Wang I-5
VM 1-7
Supported Script Commands 1-9
Preparing Script Files I-11
File Transmission 1-13
Preparing Host Based Databases for Prepress Composition 1-15
II. Proofreaders Marks II-1
Marked Sample Galley 11-2
February 1987 iii
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Utilities
Diskette Archiver Rev 5.00
File Copy/Recode Rev 4.21
File Print/Recode Rev 4.21
Huffman Compression Utility Rev 6.000
Diskette input translators
IBM DisplayWrite 3 Rev 4.48
MacWrite 4.5 Rev 6.003
Multimate 3.3 Rev 6.010
WordStar 3.2 Rev 6.009
Xerox 860 Rev 4.50
Cassette inputs
CPT Rev 4.03
Redactron Rev 4.06
Xerox Rev 4.04
5-1/4 inch diskette inputs
AES Data Rev 4.12
AES Super-Plus Rev 4.12
Burroughs Rev 4.07
Compucorp 675 Rev 4.06
CP/M Rev 6.000
CTM Rev 4.02
Epson QX-10 Valdocs Rev 6.005
Exxon 500 Rev 4.06
Lanier LTD-3 Rev 4.12
Lanier LTD-5 Rev 4.05
Lanier LTD-6 Rev 4.12
Lanier LTD-7 Rev 4.20
Lanier LTD-9 Rev 4.20
Lexitron Rev 4.14
Logica VTS Rev 4.07
MSDOS Rev 6.049
IBM PC MSDOS
IBM PC DOS
April 1987
ANTARES Disk Conversion
As of 23 April 1987
Tandy 2000 MSDOS
Texas Ins. MSDOS
Televidio MSDOS
NB! 4000 Rev 4.30
NorthStar CP/M Rev 6.000
Olympia Rev 4.04
Philips Rev 4.04
Philips/Micom 3000 Rev 4.15
Redactor II Rev 4.07
Royal Omniwriter Rev 4.05
Syntrex Rev 4.25
Triumph-Adler-Bitsy Rev 4.05
Triumph-Adler SE-2000 Rev 4.03
Wang OIS Model 3 Rev 4.29
Wang OIS Models 40/50/60 Rev 4.29
Wang PC Rev 6.012
Wangwriter Rev 4.03
Wordplex Rev 4.05
Wordplex FDOS Rev 6.004
Wordplex Gemini Rev 6.018
Xerox 6085 (beta test version) Rev 6.003
8 inch (Memorex type) diskette inputs
NBI-II Rev 4.05
Vydec Rev 4.07
8 inch diskette inputs
AB Dick Magna SL Rev 4.23
AES Multi-Plus Rev 4.10
AES Plus Rev 4.10
AKI-1000 Rev 4.01
AM Comp/Set Rev 4.05
AM 425 Rev 4.07
Artec SS/SD Rev 4.05
Berthold Rev 4.08
Compugraphic Video Setter Rev 4.02
CP/M Rev 6.000
CPT Rev 4.20
CTM Rev 4.02
Data Diamond Rev 4.09
DEC WPS-8 Rev 4.30
Dictaphone Rev 4.08
IBM Displaywriter Rev 4.48
IBM System/6 Rev 4.34
IBM 3730 Rev 4.48
IBM 5520 Rev 4.48
IBM 8100 Rev 4.48
Jacquard Rev 4.11
Lanier LTD-1 Rev 4.10
Lanier LTD-2 Rev 4.05
Lanier LTD-3 Rev 4.12
Lanier LTD-4 Rev 4.10
Linolex (3M) Rev 4.06
Mergenthaler Rev 4.08
Micom Rev 4.15
MSDOS Rev 6.049
NB! 3000/4000 Rev 4.30
Olivetti 701 Rev 4.30
Siemens Rev 4.05
Wang OIS Rev 4.29
Wordplex Rev 4.05
Wordstream Rev 4.08
Xerox 850 Rev 4.13
Xerox-860 Rev 4.50
8 inch diskette formatters
CPT Rev 4.21
Wang OIS Rev 4.24
8 inch diskette outputs
CPT Rev 4.23
Wang OIS Rev 4.30
For questions concerning disk conversion please contact Rm GE78 Hqs. X23245
I-1
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Preparing Wang Diskettes for Prepress Composition
February 1987
Preliminary Steps
In order to make electronic transmission of Wang documents to Prepress Composition as smooth and
error free as possible, certain guidelines should be followed:
1. Use Wang diskettes if possible.
2. Make sure that your diskette is formatted for a WPS system.
PREPRESS COMPOSITION CANNOT READ AN ALLIANCE DISKETTE
DO NOT PASSWORD PROTECT YOUR DISKETTES
3. If your document exceeds 60 pages please put excess pages on another diskette. It is always safer to
divide lengthy documents.
4. With a felt tip pen, mark the label on the diskette with the Wang document numbers and contents
of each.
Example: 0014A-Part I
0015A-Part I continued
The file must have a four digit, 1 letter, filename to be compatible with the WPS system
5. Please add media classification labels to all floppy diskettes whether they are classified br unclassified.
File Preparation
After you have created, edited, and printed your document, copy your original file to the document li-
brary. Please retain your original file and prepare the copy for transmittal to Prepress Composition.
Remember when copying your files to the floppy diskette to format for a WPS system.
? Enter a document i.d. line directly following the format line. It must appear as follows:
@SL600123001 (line return)
This line must not have any extra spacing or hypens, please do not use the year in your slug line.
The 600123 number is derived from the first six digits of your Form 70 printing requisition which is
obtained from your Publications office. The 001 is your first file, file two is 002, etc. If you have bro-
ken your job into five documents, your i.d. lines would start with 001 and go through 005.
? After making a copy of your original file to the document library, please make the following
changes in the formatting. This is done on the copy only.
? Do not use a lowercase letter "L" for the number "1."
? Delete all heads, feet, and page numbers.
? If you have used the indent key, globally search and replace it with a tab. If this is not done, the
indent code will prevent your text from "wrapping around" properly when it is transmitted to
Prepress Composition.
? REMOVE ALL UNDERSCORING. This is extremely important. Failure to do this will result in
all the interword spacing being stripped out of the underscored text.
? Delete all format lines.
? It is helpful to have a 5 space indention on each new paragraph but a tab with a space is acceptable.
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? With the exception of new paragraphs, text should be keyed flush left.
? Tabs are acceptable but the preferred method would be to key CONSISTENT amounts of spaces
between columns. For long columns, text must be run together as a paragraph, DO NOT separate
line for line. Wang printouts will differ from printed copy in line endings.
For example when you want your final printed copy to look like this?
This is the stub of your table 1st column 2nd column is a text 3rd column
column that you
continue to key just
like a paragraph
On the Wang diskette coming to Prepress Composition you must enter your text as follows?
This is the stub of your t,able###1st column###2nd column is a text column that you
continue to key just like a paragraph###3rd column
(the number sign # designates a space)
? Where there is a folio referenced in the text insert a question mark for easy identification.
? Place foot-totes immediately following the paragraph in which the reference occurs.
? Remove all WANG page breaks.
? For Bulleted Items use a lowercase "o", Do Not put this on a line by itself. All text which should
be together as an entry should be run together in its entirety. Separate the lowercase "o" (bullet)
by using consistent spacing, 3 spaces, 5 spaces just be consistent.
? Remove all periods used for leaders.
? Hanging text is treated similar to bulleted items. The hanging text is separated by using the same
consistent spacing and is run in the text just as if it were one line.
For example when you want your final printed copy to look like this?
Text or Head This would be your second column. When the column has more than 1
line of text just continue to key as though it were a paragraph.
On the Wang diskette coming to Prepress Composition you must enter your text as follows?
Text or Head###This would be your second column. When the column has more than 1
line of text just continue to key as though it were a paragraph.
(the number sign # designates a space)
*** If you have any questions, please call Prepress Composition
on extension x25700 or x21975 ***
February 1987 1-4
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TELECOMMUNICATIONS from WANG to WANG
In the document summary please complete the following fields
as indicated.
Document Name Publication Title
Operator Field WOLPPG (Driver ID)
Author Job Number
Please indicate on your requisition that your document will be
telecommunicated through VM to P&PD's Wang system.
Prepress Compostion will contact the individual listed on the
requisition when they are ready for transmittal.
February 198 7 1-5
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BI-SYNC DATA LINK OPERATING INSTRUCTIONS
There is a bi-synchronous data link between OIT and P&PD that can be
used to transmit data that will be processed for printing. This bi-sync link allows
for the on-line (electronic) transmission of data from OIT's SCRIPT facility of
Wang Word Processors to P&PD's Prepress Composition. Users should be
aware that Host-based and EZPUB generate script files that are also usable.
In order to maximize the efficiency of this data link, OTT has provided a
dedicated virtual machine, PPDETEC, to support this file transfer. All files to
be transferred to Prepress Composition must be sent to this dedicated virtual.
This document will address the procedures for transferring files from your
system to the PPDETEC virtual and will provide guidelines for file preparation.
Users are reminded to list on the printing requisition (Form 70) your name
and extension and personnel from Prepress Composition will contact you for
file transmittal.
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SUPPORTED SCRIPT COMMANDS
When preparing SCRIPT files for transmission to Prepress Composition,
the user must keep in mind that only a limited subset of SCRIPT commands are
supported. Some of those commands are:
.ap (filename) .br
.ce (lines) .co (yes/no)
.fo (yes/no) .fn (begin/end)
.he ('left' center 'right') .im (filename)
.in (n/+n/-n) .nc (yes/no)
.nf (yes/no) .of (n/+n/-n)
.pp (line) .sk (n)
.sp (n)
The following conventions must be strictly adhered to in the preparation of
SCRIPT files:
? Tabular material within a text file must be separated from the text with a
.nf command preceding the tabular material. The tabular material must
be concluded with a .fo command.
? Only one SCRIPT command may be entered on a line. The semicolon
separator will not be recognized.
? Footnotes (.fn begin/end) must be typed as a separate paragraph imme-
diately following the paragraph containing the footnote reference.
? Underscores and backspaces will not be recognized.
February 1987 1-9
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PREPARING SCRIPT FILES FOR PREPRESS COMPOSITION
All underscoring must be removed from the SCRIPT file. If you used the
BOLD/UNDERLINE key to underline your text, an easy way to remove all of
the underlining is:
XEDIT the file
Make sure you are at the top of the file and type: CX/6D16//
Return to the top of the file type: T or Top
Type CX/6D/ 40/ * *
File your document.
This removes the "hex codes" for underscoring from your document.
If you used the SCRIPT command .US to underline your text the procedure
to remove it is:
* *
XEDIT the file
Make sure you are at the top of the file and type: C/.US // * or c/.us// * (de-
pending on whether you used upper or lower case SCRIPT commands in your
file).
File your document.
These procedures can be used for all SCRIPT and HBWP files. If you used
EZPUB to create your document, all underlining will be removed for you.
The SCRIPT command `.HI' for hanging indent is used to create bullets.
On a blank line before the bulleted text begins type:
.hi 7
press the TAB key
type a small 'o' one space, and your text.
(Remember in SCRIPT you must press the RETURN key to move to the
next line.)
Use the command `.sk' to skip a line between sets of bullets. When the bul-
lets end and normal text begins, reset the hanging indent command to bring text
back to the margin with `.hi o'.
The following is an example of a bullet in SCRIPT:
? This is the first line of my bullet. I can leave the hanging indent on as long
as I am typing bullets.
? This is the second bullet. When I want to return to normal text I will reset
the hanging indent back to 0.
This is a line of normal text.
February 1987 I-11
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FILE TRANSMISSION
ETEC EXEC
Transmission of files from VM to Prepress Compostion is controlled
through execution of the ETEC EXEC file resident on the 'Z' disk. You must ac-
cess this disk before attempting to use the ETEC EXEC. This EXEC contains
various options for the user and will prompt you for the proper command. The
EXEC will display the following on your terminal screen:
PLEASE ENTER ONE OF THE FOLLOWING COMMANDS:
PRINT FN FT FM
PUNCH FN FT FM
SCRIPTE FN
QUERY
QUIT
HELP
PRINT FN FT FM
The PRINT command will send a copy of the file to the ETECS DRIVER.
The file will remain in the ETECS READER until deleted by the operator.
The maximum length record supported by this command is 132 characters.
The FILENAME (FN) and FILETYPE (FT) are required for this command. The
FILEMODE (FM) is optional and defaults to *
PUNCH FN FT FM
The PUNCH command will send a copy of the file to the ETECS DRIVER.
The file will remain in the ETECS READER until deleted by the operator.
The maximum length record supported by this command is 80 characters.
The FILENAME (FN) and FILETYPE (FT) are required for this command. The
FILEMODE (FM) is optional and defaults to *
SCRIPTE FN
The SCRIPTE command will send a SCRIPT file to the ETECS DRIVER.
Before the file is sent it is converted to OCL format. The converted file will re-
main in the ETECS READER until deleted by the operator. The FILENAME
(FN) is required. The FILETYPE of the file on your mini-disk must be SCRIPT,
and FILEMODE (FM) defaults to'*
QUERY
The QUERY command will cause the ETECS DRIVER to display informa-
tion about all files in the ETECS Reader under your USERID.
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FILE TRANSMISSION (continued)
QUIT
The QUIT command causes the EXEC to cease operation and returns you
to the CMS environment.
HELP
The HELP command will display a narrative description of the commands
available in the ETEC EXEC.
EXAMPLE OF ETEC EXEC
The following represents a terminal session for transmission of a SCRIPT
file to Prepress Composition. In this example, the filename is '425007' (which
reflects the six digit P&PD Form 70 job number.) The filetype is 'SCRIPT'. The
lines typed in upper case represent system responses and the lines type in lower
case represent user input.
ac 19f z
' 19F ' REPLACES Z( 19f ) '
Z (19F) R/O
R;
etec
PLEASE ENTER ONE OF THE FOLLOWING COMMANDS:
PRINT FN FT FM
PUNCH FN FT FM
SCRIPTE FN
QUERY
QUIT
HELP
scripte 425007
PRT FILE 9032 TO PPDETEC COPY 001 NOHOLD
R;
In this example, a SCRIPT file named '425007' has been transmitted to the
`PPDETEC' virtual. This file has been converted from script to OCL format in
order for the ETECS DRIVER to process it, and it will remain in the virtual
reader until deleted by the Prepress Composition operator.
February 1987 1-14
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PREPARING HOST BASED WORD PROCESSING (HBWP) DOCUMENTS
Check the Layout Menu to make sure the FILL option is set to 'Y' and the HY-
PHEN option is sent to 'N'.
Remove all underscoring from the document.
Use the number one 1' for the number 1. Do not use the letter ell T.
Bullets should be created using the Format/Header Menu. On a blank line above
the text to be indented, press the CLR/TAB/SET key (Format/Header Menu). Change
the setting for Hanging Indent to 06. Press PF1, or ENTER to return to your text. To
begin the bullet, press the TAB key, type a small 'o' and one space. Do not press the
return key at the end of each line.
On a blank line after the bulleted text ends and before the normal text begins,
press the CLR/TAB/SET key to get to the Format/Header Menu. The system
automatically changes the Hanging Indent setting back to 00. Press PF1 or the ENTER
key to return to your text.
Do not create bullets by using the tab key or inserting spaces at the beginning of
each line and carriage return at the end of each line. Prepress Composition is unable to
accept this.
To send the document to Prepress Composition from HBWP:
1. From the Document Function/Selection Menu, press PF3 for Layout.
2. Rename the document to the 6-digit job number assigned to you.
3. Press PF5 to return to the Document Function Menu (your document will be
suspended).
4. Press PF2 for the Filing Menu. File the document.
5. From the Document Function/Selection Menu, press PF4 for the Print
function.
6. On the Print menu, change the CLASS field to ETECS and press PF1 or
ENTER.
To leave HBWP press PF8 to Exit to CMS or PF9 to Logoff.
If your document has been created using EZPUB it will automatically be
formatted properly when sent to Prepress Compostion.
Make sure you use the EXPUB bullet command (.bullet) or the SCRIPT
commands for a hanging indent.
Make sure you remove all underscoring.
February 1987
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PROOFREADER'S MARKS
(Taken from March 1984 GPO Style Manual)
0 Insert period
A Insert comma
? Insert colon
?
? Insert semicolon
? Insert question mark
Insert exclamation mark
Insert hyphen
Insert
Insert
Insert
apostrophe
quotation marks
1-en dash
Insert 1-em dash
Insert space
Insert ( ) points of space
Insert shilling
Superior
Inferior
Parentheses
Brackets
Indent 1 em
Indent 2 ems
Paragraph
No paragraph
Transpose?used in margin
Transpose?used in text
Spell out
Italic?used in margin
Italic?used in text
Boldface?used in margin
Aim, Boldface?used in text
0.e. Small caps?used in margin
Small caps?used in text
February 1987
Arrn . Roman type
cofto . Caps?used in margin
ifire.? Caps?used in text
C 4AG Caps & small caps?used in margin
Caps & small caps?used in text
Lowercase?used in margin
Used to show deletion or
substitution
Delete
Delete and close up
Wrong font
Close up
Move right
Move left
Move up
%.3 Move down
11 Align vertically
= Align horizontally
.3 C. Center horizontally
- Center vertically
al* Equalize space?used in margin
vVI Equalize space?used in text
.... Let it stand?used in margin
Art Let it stand?used in text
? Letter (s) not clear
htta rCarry over to next line
Awn beek Carry back to preceding line
04 MO Ceti Something omitted?see copy
V? Question to author to delete
A Caret?General indicator used
to mark position of error
c
6.
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TYPOGRAPHICAL ERRORS
It does not appear that the earliest printers had any
method of correcting errors before the form was on
the press. The learned liaiLliLajiggi correctors of the
first two centuries of printing were not proofreaders
. " ....,
J I
- fr in our sensythey votere rather what we should term
D td
A A
office editors Their labors were chiefly to see that the not
proof corresponded to the copy, but that the printed
page was correct in its iatinity?that the words were L.
there, and that the sense was right. They cared ivirt ..)1?4
V %
+ little about orthography, bad letters or purely printers V
N
errors, and when the text seemed to them wrong they
consulted fresh authorities of altered it on their own
responsibility. Good proofs in the modern sense, were 11/4
A
AdtNimpossible lentil rofessional readers were employed (A,
men who had firs a printer's education, and then i
spent many years in the correcxn of proof. The I
orthography of English, which for the past century
has under gone little change, /as very fluctuating (A)
until after the publication of Johnson's Dictionary,
and capitals, which have been used with considerable
regularity for the past 80 years, were previously used
on the is o hi lan.The approach to regularity , so
It far as we have, may be attributed to the growth of a
A
class of professional proffreaders, and it is to them
that we owe the correctness of modern printingWore 41
Z.1.0 erAors have been found in the Bible than in any other
one work. For many generation it was frequently the
case that Bibles were brought out stealthily, from fear
of governmental interference. They were frequently
printed from imperfect texts, and were often modified
to meet the views of those who publised themThe hietit
A A
story is related that a certain woman in Germany,
)1 voliowores the wife of a /inter, sissei. had become J4.1 who
disgusted with the continual assertions as the= id/ Of
My of man over woman which she had heard,
hurried into the composing room while her husband
was at supper and altered a sentence in the Able,
which he was printing, so that it readaNarr instead of
Herr, thus making the verse read ' And *e shall be
f`
thy fool" instead of "Old he shall be thy lord." The
0, word notkas omitted by Barker, the king's printer in
Engfand in 1632, in ? ting the seventh command-
0 ment He was fined ?3,000 on this account.
, A
Ld
February 1987 11-2
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