NEWEST OL EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000300360024-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 23, 2016
• Document Release Date: August 22, 2012
• Sequence Number: 24
• Publication Date: June 17, 1988
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-0028OR000300360024-6
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lIVNotes &
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NEWEST OL EMPLOYEES
OL would like to take this opportunity to
welcome its newest employees:
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OL REASSIGNMENTS
The following OL reassignments were
announced:
Name
25X1 OL also wishes to welcome:
25X1 Training Officer, replacing
25X1 Personnel and Training Staff and
25X1 Security Officer, replacing
25X1 Security Staff.
OL CAREERISTS RECEIVE PINS
On 17 June 1988, the following OL careerists
were presented with Federal service pins:
35 Years
30 Years
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SECRET
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CAREER INTELLIGENCE MEDAL
On 15 June, The Career Intelligence Medal
was presented tc formerly of
the Logistics now retired, in
recognition of his exceptional achievements with
the Central Intelligence Agency for over 29
years. His career with the Office of Logistics has
been marked by his versatility, responsiveness,
and conscientious performance. Mr. Jones served
in a wide variety of assignments in the supply
was involved with activities which were
recognized by Meritorious Unit Citations-the
NPIC/Logistics Division
At the ceremony I received a
certificate of appreciation which recognized the
support she (and the family) provided to Ken
during his career.
SUSTAINED SUPERIOR
PERFORMANCE AWARDS
QUALITY STEP INCREASE
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Office of Security (OS), was presented
a Quality Step Increase in recognition of his
outstanding performance during the period
9 February 1987 to 31 December 1987. During
this time Patrick was responsible for maintaining
accurate records of equipment shipments,
equipment and parts requisitions and CMR
records. Patrick developed new filing systems,
which are easily accessible by others during his
absence. In addition, he processed a total of
275 requisitions with a value of over $5,000,000,
which represented a 50 percent increase over
prior years. Patrick has made a major
contribution to the success of OS's mission.F_
Officer, assigned to t
On 27 May 1988,
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OVERFLOW PARKING FOR WEST LOT 3
OVERFLOW PARKING
West Lot 3 (adjacent to the Parking Deck) is
now open as an overflow lot for the West Lot
parking. See map above.
AGENCY CONTRACT
REVIEW BOARD
A total of 16 contractual actions were
reviewed by the Agency Contract Review Board
during the month of May. The Directorate of
Administration presented six cases, half of which
were competitive actions. The Directorate of
Science and Technology presented ten cases; four
of which were competitive actions. The seven
competitive actions had a total dollar value of
about $60,000,000; the nine noncompetitive
actions were valued at approximately
$50,000,000.
OL CABLE RESPONSE POLICY
Effective immediately, OL and all of its
subordinate components will respond to
precedence cable traffic as indicated below.
When a cable reply is required by an OL
component, the following response schedule
applies to each of the precedence designation
indicators:
IMMEDIATE-Response must be within
8 hours.
PRIORITY-Response must be within
24 hours.
ROUTINE-Response must be within
48 hours.
In the event that a complete response to any
message from the field is not possible within the
time specified above, an interim cable must be
forwarded to the originator advising that OL is
actively engaged in resolving the issue, and what
dated June 1988, for additional details.
progress has been made.
Please consult Logistics Instruction
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WORKSHOP ON ETHICS IN
GOVERNMENT CONTRACTING
The "Ethics in Government Contracting"
There were 62 attendees representing OL
workshop was organized by
components and contract teams. Featured was a
20-minute videotape on ethics in the Agency,
followed by a presentation b of
the Office of General Counsel on general
behavior standards for all Government
employees. hen gave a talk on
ethical consideration peculiar to Agency
contracting, followed by a question-and-answer
session. In addition to the video, there were
vugraphs to illustrate important points and a
10-page handout entitled "Staying Out of
Trouble: Ethics in Government."
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WORLD FACTBOOK
The Printing and Photography Group,
completed printing the Agency's unclassified
version of the World Factbook. This version had
300 pages of text, 13 full-color maps, and
required 25,102 copies which used 36 rolls of
35-inch paper. This is roughly 189 miles, enough
to stretch from Washington, D.C. to Newark,
New Jersey.
DAY CARE CENTER UPDATE
On 10 June, Facilities Management Division
(FMD) representatives met with the National
Capital Planning Commission (NCPC) to review
the Headquarters Compound master plan as it
relates to the Day Care Center. FMD returned
the master plan to the Architectural-Engineering
contractor, SAIC Architects, Incorporated, for
revisions which will be formally resubmitted to
the NCPC prior to 1 July. NCPC anticipates
that the formal review process will take up to
60 days.
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SEC~iET
ONE INDIVIDUAL CAN MAKE A DIFFERENCE
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The Director of Logistics extends a sincere "well done" to the following employees who, by their
outstanding performance, have not only received acknowledgment from OL customers but have helped
to enhance the "can-do "image of our office:
very short notice.
A letter of appreciation from) ~ Chairman, DCI Secretarial/ Clerical Management
Advisory Group (MAG), dated 27 May 1988, commended the Motor Pool for their fine service in
providing transportation for the MAG conference held in May 1988.
A letter of commendation, from aw Librarian, Office of General Counsel (OGC),
dated 26 May 1988, acknowledge of the Mail and
Courier Branch/FMD, for their fine suppor in obtaining materials nee a or t e CI and OGC on
In a letter of appreciation from
Chief, Theater Forces Division, Office of Soviet
Analysis (SOYA), dated 3 June 1988, the Motor Pool Branch, FMD, was recognized for their support
in providing transportatio SOYA during the week of 16 through 20 May 1988.
services contributed greatly to the success of the visit.
stated that the drivers showed the utmost flexibility, were prompt, courteous, and these
In a letter of appreciation from
rom
Services, dated 7 June 1988
" the Safety Division
accidents.
Chief, Safety Division, Office of Medical
was commended for his fine efforts in support of
stated that Jerome is very thorough in his reporting of motor vehicle
Mr. Charles E. Allen, National Intelligence Officer for Warning, recognized
and other individuals of the Motor Pool, in a letter of appreciation dated 6 June 1988, for providing the
transportation services to Chiefs' Conference on 26 May 1988.
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ITEM OF INTEREST
INFORMATION AND MANAGEMENT SUPPORT STAFF
UPDATE ON CLAS
In February 1987 I (DC/IMSS) outlined a new strategy for the Commercial Logistics Applications
System (CLAS), at an OL Quarterly. That strategy includes combining an Office of Finance Project,
named Budget Accounting and Resources System (BARS), with CLAS, using Office of Information
Technology resources as technical consultants and database managers, to create a tri-office project
alliance. The goal of the project is to provide a totally integrated, on-line system that will replace and
improve existing Office of Logistics (OL) and Office of Finance (OF) systems. The Database
Management System (DBMS) and the "off-the-shelf" software packages have been developed by Cullinet
Software, Inc., a Boston-based company that has long been an industry leader in DBM systems.
In the 16 months since I outlined this strategy the CLAS/BARS project has accomplished many
milestones, overcome several hurdles and is now positioned to have an Initial Operating Capability
(IOC) on 1 October 1988. To reach this point the project members have successfully designed an
Agency Prototype Model that incorporates transactional test packets which simulate the process of
procuring goods and services, receiving, stocking and issuing from inventory, payment and updating the
ledger accounts. The prototype test packets encompass virtually every type and condition of transaction
that OL and OF utilize in today's environment. The prototype has been tested on a version of software
that is a predecessor of the final product. The final product will include a package called Funds Control
which will provide real-time funds availability checks on account balances, on-line certification of funds
and on-line approvals.
To facilitate the prototyping and to increase the efficiency of the project, we relocated all of the OIT,
25X1 OF and contractor personne bringing the total
complement of the project to 42. This also resulted in better inter-Office cooperation and has greatly
reduced Office parochialism.
We are presently testing final, production version software for the two packages which will IOC this
October. The two packages are Bill of Materials (BOM) and Inventory Control (INV). These two
packages were installed in late April and, following classroom training, the Supply Team began running
their prototype test packets against the new software. In order to use these two packages they will be
connected to the Inventory Control System (ICS) via interfaces, which will allow updates from the BOM
package to cross over to the ICS. The BOM package incorporates cataloging, part masters and an
excellent search capability. Initially, the 12,000 active inventory items from ICS will be converted to
BOM, after which (1 October 1988) all new items will be added via BOM. The new items will be
transferrred automatically to ICS to keep both systems in balance. In addition, the ICS inventory
balances will be updated daily to Cullinet's INV Package which will provide Supply Management Branch
(SMB) analysts the capability to research requisitioned items on BOM, retrieve all pertinent data relative
to the requested items, and then check the INV to determine stock levels. This capability will exist for
area Log Officers, as well, although probably not at IOC. Another feature that BOM will utilize, that will
provide the customer with more flexibility and ease in requisitioning, is the use of "part number" as the
key identifier, not the Federal Stock Number (FSN). Actually, it will be the inventory managers' decision
whether to use the FSN, or some other identifier because the BOM Package will allow research to occur
on any number of identifiers, not just the primary. If a valid FSN exists for an item it would probably be
used as the key identifier, however, where a valid FSN does not exist the inventory manager is free to
assign any primary identifier (part number, model number, etc.) that is logical.
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Concurrent with the IOC effort for BOM and INV by 1 October, is the effort to run a parallel
prototype on the Funds Control product which will be installed in late July. Funds Control which
includes Purchasing, Accounts Payable and General Ledger, will be integrated with BOM and INV in
the January to February 1989 timeframe, with the entire system in production by 1 October 1989.
Training and familiarization with the BOM and INV packages has already begun for SMB analysts
and will continue through the summer. We invite anyone who is interested in hands-on experience with
these two modules to stop by 2D11 or 2D55 for a demonstration. We welcome your interest.
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-00280R000300360024-6
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Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP91-0028OR000300360024-6