WEEKLY REPORT FOR PROCUREMENT DIVISON FOR PERIOD ENDING 28 JANUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300250001-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 22
• Document Creation Date: December 27, 2016
• Document Release Date: December 3, 2012
• Sequence Number: 1
• Publication Date: January 28, 1987
• Content Type: MISC

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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
28 JANUARY 1987
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. The Procurement Division, Office of Logistics, negotiated
a contract in the amount of $105,287 with Xerox Special
Information Systems of Pasedena, California for annual software
maintenance and user support of the TACK geographic mapping
display system. This is in support of the Office of Information
b. The Procurement Division, Office of Logistics, received
Agency Contract Review Board approval to enter into a contract
with Price Waterhouse's Office of Government Services, Washington,
Technology, Management and Control Group.
D. C. The contractor shall provide services to the Office of
Finance in their Financial Management Improvement Proiect. This
contract has an estimated value of $4,000,000.
c. On 16 January 1987, Procurement Division, Office of
Logistics, received an acquisition requirement from the Office of
Security requesting the purchase of alarm control units from Wells
Fargo Security Products. These control units will be used in the
Reston Center. A purchase order in the amount of $24,450 was
awarded on 21 January 1987 to Wells Fargo for immediate delivery.
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C O N F I D E N T I A L
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
21 January 1987 - 27 January 1987
I. Status of Tasks Assigned by Senior Management:
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
A. The inclement weather conditions we recently
experienced have had a negative impact on activities within
the Office of Logistics, Printing and Photography Division
(OL/P&PD). Due to the weather conditions and hardware
problems experienced by OL/P&PD, the Office of Finance (OF)
Computer Output Microfilm (COM) payroll applications were
not completed as scheduled. Although P&PD maintains
redundant systems to ensure production schedules are met in
the event of machine failure, both Bell & Howell COM
recorders malfunctioned at the same time. A service call
was placed to Bell & Howell early on Thursday, January 22,
but the weather conditions delayed the arrival of the
service technician until Friday, January 23. After the COM
recorders were repaired, P&PD again experienced problems
with one recorder which reduced production capabilities by
50%. Due to the efforts of-personnel assigned to P&PD,
enough of the payroll application was processed to enable OF
personnel to respond to emergency questions. The weather
conditions also resulted in the cancellation of the Special
Interest Group on CD/ROM Applications and Technology
(SIGCAT) meeting sponsored by the US Geological Survey
(USGS), the Laser Disk Interest Group.(LDIG) meeting
organized by P&PD, and the P&PD and Foreign Broadcast
Information Service (FBIS) quarterly status meeting. All of
these meetings will be rescheduled in the near future.
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C O N F 1 D E N T 1 A L
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B. Representatives of the Office of Logistics, Printing
and Photography Division (OL/P&PD) travelled to Boston, MA,
on 22 and 23 January to visit Rachwal Systems and Camex,
Inc. Rachwal Systems is a vendor of projection platemakers
which use 70mm film as a base. A demonstration of the
Rachwal system was very impressive. The visit to Camex,
Inc. was also very valuable in that Camex'states that they
can electronically accept page files with text and graphics
in place, and output to a Crossfield laser platemaker in the
predefined imposition sequence with production time
constraints. Both of these systems will be further
evaluated to ~etermine- their fulness to P&PD
applications.
* C. Printing of the 13 volume Congressional Budget
Justification Books continues as a high priority within the
Office of Logistics, Printing and Photography Division
(OL/P&PD). Currently, four volumes (8, 10, 11, and 13) are
in the Bindery Section, with the other nine volumes either
in the production stream or awaiting the return of proofs
from the customer. The deadline for delivery of all 13
volumes, which is for January 28, will not be met due to the
slow approval of proofs by the customer.
D. The Office of Logistics, Printing and Photography
Division (OL/P&PD) responded to an urgent request from the
Directorate of Operations, Special Activities Staff (DO/SAS)
for a medium to high volume copier (75,000 - 125,000 copies
per month) that operates on standard power (110 volts) and
occupies a minimum amount of space to be installed within
one week. After P&PD's investigation of available equipment
a Canon model 8570 copier with stapler and finishing unit
was installed within five working days. The customer has
expressed satisfaction with both the machine and the
vendor's response to their requirement.
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 28 JANUARY 1987
1. Status of Tasks Assigned by Senior Management:
a. None to report.
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2. Major Events That Have Occurred During the Preceding
Week:
a. Two historic snow storms this past week provided a
supreme test for the Headquarters snow emergency program. The
joint effort of Agency personnel providing logistics support
for the transportation, food, blankets and special
requirements, and Allied manning and directing the snow
removal, was an overwhelming success. Fourteen Allied
personnel worked a total of 602 hours clearing the first storm,
and 16 personnel worked 586 hours clearing the second storm.
Fortunately, FMD and Ogden Allied agreed on upgrading snow
removal equipment this past year. If it was not for the recent
acquisition of new blowers and plows, the Compound lots and
roads would not have been cleared in time for opening of
business on Tuesday, 27 January.
b. For the week, 22 January was the beginning of
Building Service Branch's challenge to support employees
stranded in the winter snow storm. This challenge included
issuing 471 cots, 538 pillows, 631 blankets and 233 Meals Ready
to Eat, providing overnight shelter for those stranded on
shuttles between buildings to visitors stranded in the Main
Reception area. When the night ended at 2400 hours, the nine
employees who had given the project their all, exhaustion was
shared by each. It is a real pleasure that all our customers
maintained a positive attitude whether they were the first
served or the last.
c. The Engineering Branch, Operations, is in the
process of reviewing all electrical and mechanical systems in
the New Headquarters Building (NHB). The objective is to
prepare FMD staff to assume responsibility for the NHB when
turnover begins in late 1987.
d. The Disposal Section, Building Services Branch,
destroyed 24,000 pounds of classified trash from outlying
buildings. A total of 6,000 pounds was destroyed in the
Hammermill. Allied transported 10 loads of Somat waste to the
landfill. A total of 4,000 pounds of burn waste was
transported to Andrews Air Force Base for incineration.
CONFIDENTIAL
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e. The Passenger Vehicle Section of
transported 399 passengers during the past week.
f. The shuttle service of the Motor Pool Branch
slowed down considerably during the past week. Two Bluebird
buses were involved in accidents during the snow storm. One
accident was on the G. W. Parkway when a car slid under the
rear of the bus. The U. S. Park Police was notified and
investigated the accident. No injuries were reported.
second accident also reported no injuries.
The Motor Pool remained open all night on Thursday,
and 11 drivers stayed on duty to fulfill all transportation
requests. A total of 152 manhours of overtime were provided to
support the Agency with these tasks.
The Maintenance Section of the Motor Pool spent a
total of 176.5 manhours in support of Allied's snow equipment
repair and maintenance. Repairs were made on 21 pieces of
equipment.
3. Upcoming Week:
a. On 30 January, the OP/Retirement Task Force will
conduct a training session for MG careerists on the Federal
Employees Retirement System in lA07 Headquarters. Building
Services Branch has been tasked with setting up tables and
chairs for the PC's that will be used to demonstrate the
software program that will compare benefits under the old and
new retirement systems. On 3-5 February demonstrations will be
conducted for Agency employees in the 1J corridor
Headquarters
b. The Chief, Operations, and the other interim Board
of Directors of the Child Day Care Center will meet with the
DCI Mag on 28 January to discuss current planning of the
project.
c. There will be a partial steam outage in the North
Penthouse and North Basement on Saturday, 31 January from 0600
to 1400 hours. The outage will be rescheduled if the outdoor
temperature is below 40 degrees.
d. The Passenger Vehicle Section is scheduled to
transport 595 passengers during the upcoming week.
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.
4. Management Activities and Concerns:
a. Personnel
Departing:
(M&CB) to LA/DDO
b. On 20 January 1987, the Mail and Courier Branch
received a memo from the Information Management Officer for the
DDI, OSWR, in praise of the service they have been receiving
from an internal courier, responsible for
mail deliveries to OSWR. The intention of the memo was to make
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exceptional service and to
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c. A review of the quick reaction to the snow
emergency on 22 January assisted in projecting the requirement
to include the New Headquarters Building (NHB). BSB is
renlenishing its stock to maintain a stock level to support
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employees based upon the number of employees projected
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Chief
Facilities Management Division
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 28 JANUARY 1987
1. Progress Reports on Tasks Assigned by the Senior Management:
On 20 January, NBPO attended a briefing for the DDA on the Rt. 123
Security Control Center (SCC). During this briefing given by Headquarters
Security Division, concern was expressed over the ability to process large
numbers of people through the SCC during peak periods. One of the items
discussed was the need to provide additional space for personnel waiting
STAT for the shuttle busses to take them to the Headquarters Building.
2. Major Events that Have Occurred During the Preceding Week:
a. Despite an early dismissal due to snow on 22 January, the New
Building construction site remained open until the normal closing time of
1530 hours. Site security monitors remained at their posts until the last
contractor cleared the building. Although the site was closed on 26
January due to the snowstorm, the Chief, NBPO Site Security and two
security monitors did make it in and attempted to open the site.
Approximately 12 tradesmen showed up. However, since the site was
inaccessible due to the snow and since none of the contractor's supervisors
were in, the tradesmen were sent home. In addition to the security staff,
the wife of one of the officers accompanied him to work and manned the
STAT phones in the security trailer.
b. Due to the continued inclement weather, rerouting of traffic at the
George Washington Memorial Parkway (GWMP) gate has not yet been
implemented. Once icy conditions have been overcome, traffic will be
rerouted to allow for the continuation of construction of the GWMP Security
STAT Control Center.
c. Representatives from Stewart Stevenson Services Inc. (SSSI) are
continuing their activities regarding startup of the new gas turbine
generators and activation of the Load Management System. On 21 January
while starting up gas turbine No. 4, a circuit breaker malfunctioned
(closed at the wrong time). This action caused some damage to the diodes
in the generator's exciter. A similar problem occurred during the earlier
STAT startup of generator No. 2. SSSI is investigating the problem.
STAT
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1. DDO/SE space briefing (tentatively rescheduled for 3 Feb)
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3. Briefing and tour for GSA Regional Administrator
. On 21 January the Bid Package 2 Contractor (MCI) scheduled a test to
demonstrate the reliability of boilers Nos. 2 and 3. The boilers performed
very poorly. Considerable work is required before these units will be
STAT deemed acceptable by the Agency.
3. Upcoming Events:
STAT
The Director, Office of Technical Services(OTS), has requested a tour
of the OTS space in the New Headquarters Building. Chief, New Building
Project Office (C/NBPO) has suggested the tour be scheduled during the
week 9-13 February. The OTS Logistics Officer will advise C/NBPO of
D/OTS' preference for date/time.
4. Management Activities and Concerns:
STAT
D/OL
C/FMD/OL
Chief, New Building Project Office
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 ADMINISTRATIVE 1NTEKNAL UbZ UNLI
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 27 January 1987
STAT
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
CONIF input 95 contracts and 67 amendments during this past
week.
b. Training:
The in-house training course, Management of Defense
Acquisition Contracts (Basic), is continuing into its fourth week.
c. Procurement Management Review (PMR):
The scope of the Commercial and Systems Audit Division
(OF/CSAD) representative's duties to support the PMR was the
subject of a meeting between Procuremen Manaaem aff (OL/PMS)
and OF/CSAD. OF/CSAD, and OL/PMS, are
working to outline in more specific detail the unctions each will
perform in the review of the Directorate of Intelligence team.
d. Agency Contract Review Board (ACRB)
On 23 January, the ACRB reviewed and recommended for approval
five proposed contract actions. Two of these cases contain
caveats developed by the ACRB members.
e. Meetings:
The Chief, PMS/OL met with the Chief, CSAD/OF and
representatives of the U.S. Department of Agriculture's Graduate
School to discuss training capabilities which have potential for
OF/CSAD and procurement personnel.
f. Coopers and Lybrand (C&L) Recommendations:
A review of all C&L recommendations was provided to the
Procurement Executive (PE). OL/PMS is working on a strawman
package reflecting restructuring and staffing considerations which
have
ADMINISTRATIVE - INTERNAL USE ONLY
ADMINISTRATIVE - INTERNAL USE ONLY
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SUBJECT: OL/PMS Weekly Report for the Period Ending 27 January 1987
been addressed by the Chief, PMS/DS&T and the Chief, Procurement
Division (OL/PD). The Chief, PD/OL is forwarding team responses
as they are received in reply to his request.
STAT
3. Upcoming Events:
Bimonthly Team Chief Meeting
The next meeting of all team and group chiefs with OL/PMS and
the PE has been scheduled for 27 February. This meeting will be
held at a local facility within the immediate area.
4. Management Activities and Concerns:
Personnel Assignment:
No confirmed date has been provided for
arrival in OL/PMS.
ADMINISTRATIVE - INTERNAL USE ONLY
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b. Two snowstorms this past week provided a supreme test
for the Headquarters snow emergency program. The joint effort of
Agency personnel providing logistics support for the transportation,
food, blankets and special requirements, and Allied manning and
directing the snow removal, was an overwhelming success. Fourteen
Allied personnel worked a total of 602 hours clearing the first
storm, and 16 personnel worked 586 hours clearing the second storm.
If it had not been for the recent acquisition of new blowers and
plows, the Compound lots and roads would not have been cleared in
time for opening of business on 27 January. On 22 January,
Building Services Branch/Facilities Management Division, OL, issued
471 cots, 538 pillows, 631 blankets, 233 Meals Ready to Eat, and
provided overnight shelter for those visitors stranded in the Main
Reception area.
c. The Motor Pool/Facilities Management Division, OL,
remained open all night on 22 January,, and 11 drivers stayed on duty
to fulfill all transportation requests. A total of 152 man-hours of
overtime were expended.
been overcome, traffic will be rerouted to allow for the
continuation of construction of the GWMP Security Control Center.
d. OL reports that due to the continued inclement weather,
rerouting of traffic at the George Washington Memorial Parkway
(GWMP) gate has not yet been implemented. Once icy conditions have
2
S E C R E T
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* i. Printing of the 13-volume Congressional Budget
Justification Books continues as a high priority within the Printing
and Photography Division, OL. Currently, four volumes (8, 10, 11,
and 13) are in the Bindery Section, with the other nine volumes
either in the production stream or awaiting the return of proofs
from the customer. The deadline for delivery of all 13 volumes,
which is for 28 January, will not be met due to the slow approval of
proofs by the customer.
k. Agency Contract Review Board recommended D/L approval
to enter into a contract with Price Waterhouse's Office of
Government Services, Washington, D. C. The contractor will provide
services to the Office of Finance in support of its Financial
Management Improvement Project. This contract has an estimated
total value of $4,000,000 over the four-year performance period.
3
S E C R E T
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5 E C R E T
DDA 87-0158
30 January 1987
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MEMORANDUM FOR: Acting Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
Weekly Report for Period Ending 30 January 1987
3. In FY 1986 Directorate of Operation stations sent/received 4,960,000
CIA electronic messages. This is an increase of 530,000 over FY 1985 and
continues an upward trend over the past ten years. The total number of
messages of all types processed by OC in FY 1986 was more than 13 million.
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S E C R E T
6. Dedicated Office of Information Technology (OIT) employees managed to
maintain.OIT data processing and communications services throughout our recent
bouts with winter weather. During the storm on 22 January, one team of
operators remained on duty for 24 hours. During the second storm on
25-26 January, another team stayed on duty for a 36-hour period.
7. OIT is exploring ways to provide information processing technology
support for handicapped employees of CIA. Initial discussions with NSA, the
State Department, the Interagency Committee for Computer Support of
Handicapped Employees, and private sector firms have surfaced several systems
with potential for the CIA environment.
9. OL and Allied personnel have received numerous well deserved kudos for
their outstanding support to Agency personnel during the two snowstorms this
past week. Fourteen Allied personnel worked a total of 602 hours clearing the
first storm, and 16 personnel worked 586 hours clearing the second storm.
They voluntarily assisted many grateful employees in digging out their cars in
the process. OL personnel also provided substantial assistance to employees,
including issuing 471 cots, 538 pillows, 631 blankets, 233 meals and overnight
shelter for those visitors stranded in the main Reception area.
11. Despite snow conditions, 52 Career Trainees were sworn in on
27 January. Thirty of the new junior officers are destined for the
Directorate of Operations, four for the Directorate of Intelligence, 14 for
the Directorate of Science and Technology, and four for the Directorate of
Administration.
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S E C R E T
12. The first running of the office of Training and Education's
'Understanding Insurgency and Counterinsurgency' concluded on Friday,
23 January 1987. This compact course is designed to provide a framework to
place the political, military, and economic dimensions of insurgency in
perspective.
WilliafA F. Donnelly
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 27 JANUARY 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
Memorandum of Agreement (MOA): The MOA being drafted, at the
direction of the DDA and D/L, has been coordinated, at the working
level, with OL, OIT, and OF. It is now being sent forward to the
EO/L, DD/L, and D/L for office level coordination.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
STAT
STAT
(1) During the evening of 20 January,) ~OL
Wang Systems Coordinator supervised the installation the
first OL Wang high density disk drive. The RSD (Removable-
Stackable-Disk) drive replaces four conventional Wang disk
drives. It was installed on the Supply Division Alliance
System. Only one minor problem with a print route remains to be
corrected.
(1) Agendas have been set with Cullinet for the CLAS team
members to meet with functional analysts from Cullinet to begin
developing implementation plans. On Wednesday the purchasing
and accounts payable teams will be meeting with the analysts at
Cullinet's Skyline Towers facility. On Friday the inventory and
manufacturing teams will meet.
C. Regulations
ADMINISTRATIVE - INTERNAL USE ONLY
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WEEKLY REPORT FOR PERIOD ENDING 27 JANUARY 1987
(2) Regulatory issuances reviewed and concurred by IMSS
included:
STAT
3. Significant Events Anticipated During the Coming Week
CLAS: By next week we hope to have an implementation plan
developed to the sub-task level, and begin a training curriculum for
the team members. We also hope to have looked at the existing
Cullinet contract to determine if it can be modified to allow
procurement of the OL packages, in an effort to expedite the process.
4. Perspective of Staff Activities
The overall mood of the CLAS members is optimistic, with the
rapidly accelerating progress on the project. The awareness of the
prospect of an implementation by 1 October 1988, has restored the
enthusiasm of team members.
STAT
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