DAS ACTIVE PROJECTS - 11 SEPTEMBER 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100010007-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 20
• Document Creation Date: December 27, 2016
• Document Release Date: January 19, 2012
• Sequence Number: 7
• Publication Date: September 11, 1986
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ t.v v-rrv~rL SnC
86-001 LOOS MBO. 86-001, 86-002, 86-003, 86-004, 86-005 consolidated to form
this project. See 24 July version of project list for the last printing
of these projects. A detailed record of this project is being maintained
as the LOOS ACTION ITEM LIST.
25X1
25X1
08/14/86 - Meeting w/ OC on 8/12 resulted in plan to modify strawman,
gather requirements by correspondence rather than TDY. Not sure whether
OTS will participate. Walt will head team to determine the potential for
and its acceptability for PC AP system.
09/03/86 - DL denied use of SDE II contract, then ok'd use of 10K for
search effort, 8/22. DB provided initial cable draft of 8/20--final
cable blessed and sent on 9/3. For the present only OC is involved--not
OTS or Support bases. TC researching hardware plans.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: ED
with this, 7/21.
07/25/86 - Tom to get facts, including cost, of 25 unit UPS device.
design/cost/approval status. Plan is to move printers to the first
floor, install 25 Wang systems in existing DAC. Project 86-008 merged
(Also note that Tom is looking into similar devices for
equipment within project.)
09/11/86 - As an aside, it has been determined that=]Wangs will move
to the new building with OL. There is an indication that space will be
very tight in housing the cpus and disk drives.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: CW
W t'Lt S .(-o'er a 1 'ICII'i ilA 0-o-a ,
Date of Origin: 10/01/85 Due Date: 03/01/86 Completion Date: 00/00/00
Action Persons: CW
i i
Declassified in Part-Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
I 1IN I III:NTTAT
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ VVLII jUL4111f1L
86-011 Devise emergency procedures for_ operating environment (power,
A/C). As of 4/14, the complete set of procedures is being finalized.
Final coordination among users, the OS duty desk and the guard
service must be done. Alarms not installed.
03/24/86 - Tom reports that bellboys have arrived. On 4/30 it was
determined unofficially that cost would be $2400. TZ suggests that Scott
come up with funding. In late may it was decided that alarm intallations
would not occur until first floor is ready.
Date of Origin: 10/01/85 Due Date: 01/31/86 Completion Date: 00/00/00
Action Persons: CW, It, WH
86-012 Support the activities of th~ CW advised on 4/17 that OIT
is taking over direct management of DAC printing activities--thus IMSS no
longer has control of DAC manager and equip. If printers move downstairs
we are only concerned with Wangs.
08/04/86 - CW reported that OIT has reorganized DAC mana ement so that
Maggie will become supervisor of three will acquire a
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: It, CW, DIV
86-013 Brief Tony or Paul on DAS current activities, on bi-weekly basis.
00/00/00 -
Date of Origin: 10/01/85 Due Date: 00/00/00 Completion Date: 09/30/86
Action Persons: WH, CW
1 2
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
WTT1UK TAT
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
CONFIDENTIAL
86-014 Closely monitor progress of OIT-requested equipment installations
especially those with priority. Furnish an updated monthly status
report. Be aware of cpu port availability. As of 7/15, report reflects
input of TRNs for DAC printer relocations.
00/00/00 -
00/00/00 -
Date of Origin: 10/01/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: TC
86-016 Personnel status as of 8/19: A part-timer needed in CONIF, CD and DCB
plus two in FMD; HN 285 (GS 13) is TBD, not needed in CLAS; HL 689 (GS
13) needed in P&PD; HL 690 (GS 8/11) needed in P$PD; FS 098 and AU 095
(GS 7-SD) to be filled by part timers.
08/14/86 - In question: a GS 13 at CD. FMD has no 13 and 11 slots for
ADP but wants two part timers. As of 9/S, six applicant folders reviewed
for P$PD 8; 3 rejected, Ken to interview 3. C/CD has hinted that more
MLD personnel may be needed for PTPE project.
Date of Origin: 03/31/86 Due Date: 04/01/86 Completion Date: 00/00/00
Action Persons: WH, CW
86-017 Prepare/forward memo to PP,TS that will review current vacancies, request
assistance in recruiting, correct perceived errors in the staffing
complement records, take action on specific personnel situations.
Completed and forwarded memo is dated 8/21.
Date of Origin: 12/23/85 Due Date: 02/01/86 Completion Date: 00/00/00
Action Persons: WAH, TZ, MI
I i
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
86-018 Administer DAS vacancy notices as appropriate. A notice on HL 690 is in
suspense as of 9/11. Of six respondents, three will be interviewed and a
selection made by C/PPSS/PF,PD.
Date of Origin: 02/01/86 Due Date: 04/01/86 Completion Date: 00/00/00
Action Persons: WI-I, MEM
86-020 Update/create 35 DAS position descriptions, as required. Following
Tony's request for status of position description currency (3/17), a
comprehensive report of this situation has been prepared. It identifies
a considerable workload--and problem areas.
09/03/86 - 7/31: created PD for new GS 13 position at CD. 8/21: created
25X1 Level II IS PD. Oreported 8/28 that Sherry's posit desc is on
the way--but none written for FMD 11 & 13. 9/3: started review of
Dottie's PD.
00/00/00 -
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH
86-021 Revise Wang SC posit. desc. as necessary; get 11 level verified. The
revised position description was completed 3/11 and is being reviewed
again as of 9/3. Job title is Data Base Manager. This is an action item
in the P$TS paper of 8/21.
Date of Origin: 12/01/85 Due Date: 01/31/86 Completion Date: 00/00/00
Action Persons: WH
^ 4
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ Lvlvriurniuu,
86-022 Support new OL training initiatives (WAH, DJW only). As of 2/86, WAH is
supporting the P$PD/PB initiative, DJW is leading the Wang effort. There
is no action on OL-wide ADP training.
writing documentation, etc. As of 9/3, a demo to the DL is scheduled for
9/18.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH, DW
86-02S FARS MBO (re-assigned from OSB/SD to DAS, 7/17). An MFR summarizing
status has been prepared. LL and ED have learned IDMS/R, to rebuild
system.
08/19/86 - LL is having frequent meetings with IDSB and OIT to establish
requirements and data base design. It is conceiveable that the new
system could be in place by early '87. LL is preparing SDP and DSRD, has
demoed some trial screens.
08/19/86 - On 7/8 I asked the DDL to provide 65K towards FARS
renovations. On 8/18 this SDE II money was denied by DL.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: CW, LL
86-026 Support the agency-wide effort to improve mini-disk security. Reduce
disk usage where applicable. About 3/1, Ed took this over from Linda to
free her for other activities. Newpublished 21 March,
Date of Origin: 10/01/85 Due Date: 01/31/86 Completion Date: 00/00/00
Action Persons: ED
^ S
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
1.111V N 1 1 1 N N I 1 A 1
 86-029 Update Cable Dissem MBO. On 7/2 Walt briefed DDL on the concept and
received approval to proceed towards development. DDL expressed some
concerns but project appears doable. New MBO for FY 87 should be created
for development/implementation.
08/19/86 - I requested the DDL to approve 68K for the development of this
project since, on 7/2, he was briefed on and approved the project's
concept. On 8/18/86 the funding request was denied--this could get back
burner treatment for lack.of resources.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WR
86-031
Evaluate the DAS organization in terms of identifying the reasons to
change it, its relationship to CLAS and its future as related to the
needs of OL. Related dates reflect the period during which a paper on
this subject was prepared for C/IMSS.
08/14/86 - A May/June summary of DAS circumstances was completed 30 June
and was submitted to new EO as part of his DAS orientation--which was
continued in verbal form on 8/6. While content was favorably received,
no action has resulted. D/L to get outside survey?
08/28/86 - One response in IMSS reaction to two year plan is to provide a
series of options for the "revamping" of OL's ADP posture. DW, WAH and
CW will suggest ideas. About 19 have been written as of 9/3 and
circulated within IMSS./ May be a source of new MBOs.
Date of Origin: 11/15/85 Due Date: 03/14/86 Completion Date: 01/22/86
Action Persons: TZ, WH, KG
86-038 Train Mary Ann and Tom in Wang SA backup activities. 7/28--both
individuals are responding well to training, can handle increasing
responsibilities in Dottie's absence. They can also handle TC line
activities.
Date of Origin: 01/01/86 Due Date: 04/01/86 Completion Date: 00/00/00
Action Persons: DW
1 6
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
I .IINH I IIHN I' I AI
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ Lv1Yr 1 unlN 11KL
86-039 Design and implement an acceptable LOTS system. As of 7/1 this project
was complete except for the preparation of an acceptable users manual.
Dottie to try writing the manual--and was so advised on 7/31. It will be
low priority effort.
00/00/00 -
00/00/00 -
Date of Origin: 10/01/85 Due Date: 01/01/86 Completion Date: 00/00/00
Action Persons: LL
86-041 Issue new passwords for Wang systems and VM. (This is an ongoing
project, requiring reissue at six month intervals.) Both DW and CW
released new passwords during May, 186.
86-042 Publicize the current activities of DAS. This effort will take various
forms: OL "Yellow Pages", DAS newsletter, staff meeting handouts, etc.
Dottie wrote item of interest for OL staff meeting, 2 May.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH
^ 7
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
86-044 Support the CD/SD bar code initiative (by assuring ICS interface and
acquiring/installing test equipment).
08/14/86 - On 4/ asked us to investigate further bar code
applications for CW, to date, cannot find qualified
contractor in SDE II contract. Walt to help in identifying outside
expert--who will have to be cleared. This will use SD money.
08/25/86 - Walt has established contact with promising specialists.
Initial interview took place on 8/26--candidate was impressive. Other
resumes and info enroute. I briefed DC/S on stans- 8/1 W and WAIT
are about ready to recommend to C/SD.
Date of Origin: 10/01/85 Due Date: 00/00/00 Completion Date: 00/00/00
86-047 Action items, MD TDY, 6/25, Wang: sent Wang backup procedures; cleared
up problem with glossaries sent after previous TDY; forward other Wang
training options; determined that OC is responsible for PM; problem with
stock-related VM cab. can't be fixed.
06/25/86 - Action items, MD TDY, OIT-related: check on downloading ICS
records to Wang PC; explore use of standalone DDs for AWCS,etc.; send
updated set of AWCS microfiche; determine who repairs EDP gear when Chris
is not there. If asked, do a study on automation.
08/14/86 - Getting MD Wang on line (TC) has not been successful.
Software won't load; OC working on it, expect problem resolution and
training by 9/19 (latest). Nobles has needed disk packs on order as of
9/2.
Date of Origin: 10/01/85 Due Date: 02/14/86 Completion Date: 00/00/00
Action Persons: WH, CW, DW
86-048 Support SD MBO to develop Wang applications at MD. Ref. 86-047. CW/WAH
trip report finished on 7/28. It contains 9 action items for both Wang
and data processing activities; WAH to honcho followup action.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: DW, CW
1 8
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ - 1.IINM IIIMN I. I a1_
 documented. New Chief/FMD would like 12 modules up by Jan. Ken may be
able to help after 10/1 but staffing is problem
08/14/86 in EOD pipeline as a prog./analyst. CW has 2 OIT NOMAD
90 day programmers working on Ken's effort to bring up 4 modules by 30
Sept--with good results. Two part time computer assistants needed. GS
11 and 13 posits not available.
08/14/86 - Meanwhile, the EXDINR project (a late module in the MIS) needs
help now, having fouled up accounting records. MM is correcting problems
and improving existing system. Big concern: the FMD/MIS is undermanned
in all respects--especially leadership.
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH, CW
86-056 Support the CD/SD effort to investigate/acquire the State Departments
cargo tracking system (TRACS). Several meetings have been held with the
principals involved--CD, State, TG. Final coordination with ISSG
resulted in their approval.
Q ~v l 07/21/86 - TRACS installation has been approved by all concerned. CD has
facilities but awaits hookup. C/OIT has requested $20,662 from OL to be
used for data link costs--budget has been approved. Hookup
coordination/action must take place on State end.
25X1 08/25/86 - CW and JK on 8/20, resulting in achieving necessary
coordination to get hookup underway there. Operational date forecast as
30 September.
Date of Origin: 11/01/85 Due Date: 02/28/86 Completion Date: 00/00/00
Action Persons: DK, CW, JC
25X1 08/14/86 - It is rumored that
' the position.
but could not be completed.
Date of Origin: 01/24/86 Due Date: 03/01/86 Completion Date: 00/00/00
Action Persons: WH, PK, CW
1 9
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
I1 TIICAPPT AT
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ '.vier iuciv i ltt .
86-063 Provide a design of MS office space requirements. Project is directly
related to what happens on first floor (backfill moves). Since CLAS will
be housed elsewhere there is only a minor concern for seating the
Technical Group's variable roster.
04/30/86 - Scott wants space requirements papers prepared. TC prepared
papers 6/16, based on requirements established by TZ and WEi. Important:
use SS vault as an extention of the CONIF space. (6/20: we might need
more space for up to 3 contractor personnel.)
07/02/86 - Based on DDL's approval to use contractor support within the
TG function, Tom is tasked to look for more work station areas within
proposed IMSS office areas. As of 9/11, it appears as though beneficial
occupancy of 1st floor won't occur before 3/1.
Date of Origin: 10/01/85 Due Date: 06/30/86 Completion Date: 00/00/00
Action Persons: It
86-064 Monitor and implement purging of Wang systems. Wang SA provides constant
reminders to users on necessity to purge. Nonetheless, OL systems are
gradually filling their capacities by using them for other than basic
word processing functions.
use of backup procedures. On 8/22 the WSC briefed the EO on the need to
0 purchase a 4-stack disk drive. This 60K purchase was approved and the
involved 88 started processing on 9/8.
L; V
V
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: DW
86-065 Support MLD career subpanel efforts and other personnel actions. The
reconfigured panel system has altered participation; there have been no
reasons to convene in the past six months.
00/00/00 -
00/00/00 -
Date of Origin: 10/01/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: DAS
^ 10
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
rnucrncrr
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ wun r i uriv i atw
86-067 React to ICS list of enhancements. This is conventional system
maintenance by TG. However, on 2/86 a request for a "stand alone DIN"
surfaced--details were received for TG evaluation on 7/17. Chief/CD
called on 8/8 to confirm importance of new DIN.
09/05/86 - JH.has submitted preliminary findings, 9/4; which indicate
that 11/12 weeks-of full time-effort will be needed more urgent priority is. the development of six
representing a spin-off of ICS data. (f741
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: JH, CW, PK
86-076 Review/disseminate ADPCO duties as appropriate. (This was finished in
January). Tom reviewed associated LI and will need to update its
attachment for reissue. WAH got the ball rolling again on 9/3.
Date of Origin: 12/01/85 Due Date: 01/14/86 Completion Date: 00/00/00
Action Persons: WH
86-082 Conduct monthly DAS key persons meeting. (Meeting dates changed from
first Wednesday of each month to each Thursday, at 9 AM.)
Date of Origin: 10/01/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: WH
86-091 Support Suggestions/Awards program as applicable. As of 3/28 a second
ADP-related suggestion arrived--DW and WAH responded by 4/4.
Date of Origin: 01/01/86 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH, CW,
1 11
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ U VL\ r I UGI1 L ira.
25X1
25X1
86-101 Support the preparation of DAS PARs. A PAR on TC arrived, 7/7? is due
end August. A PAR on At4 is due 10/31. Reviews finished on
and during late August. Review on F ------ is needed (9/11).
Date of Origin: 10/01/85 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WH, others
86-105 Modify the FEDPARK system. This involves systems revisions to include
carpool information. Project reactivated 5/16 as LL has been making many
changes and more will be requested. This will become THE system to
manage all-of HQ and Reston parking.
Date of Origin: 02/03/86 Due Date: 04/01/86 Completion Date: 00/00/00
Action Persons: LL
86-107 Clear OL vault of LIMS materials. IMSS reps started 3/11 to purge
OL/LIMS contents, sending one copy each key doc to archives, destroying
surplus. RMO involved. Project subsequently put on back burner as vault
won't be lost in DAC reconfiguration.
Date of Origin: 03/11/86 Due Date: 04/15/86 Completion Date: 00/00/00
Action Persons: WH, IL, RB
25X1
25X1
86-114 Support RMO's machine-readable records project. On 44, was briefed
by IMS. Tom to be focal point for activity following kieparture.
08/28/86 - On 8/27, briefed survey findings in PD, PMS, and
SD. Investigation o details reveals that his statements are in error.
These errors were presented to key OL personnel. Patty and Nancy are
preparing rebuttals; he should correct accordingly.
Date of Origin: 04/03/86 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: TC
1 12
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 86-117 Explore the possibilities o using OCR's NOMAD-based photo identification
and record system i roject to sort, store and retrieve OL
briefing transparencies. System is currently being evaluated by
P$PD/PB, having been sponsored by[: = )
07/30/86 - It appears that PB has accepted this system (with possible
modifications) and it is available for our review. to
Date of Origin: 04/22/86 Due Date: 05/22/86 Completion Date: 00/00/00
Action Persons: WH
86-120 Obtain SDE II contractor support for TG activities. Memo prepared and
forwarded 6/13 thru AC/IMSS, asking for up to 3 bodies--that can be
directed by CW to perform any tasks he designates. Cost: up to 375K.
New (and old) projects exceed resources.
07/10/86 - Based on meeting with DDL, we provided him a recap of budget
requirements as agreed upon in that meeting. 219K requested in memo
submitted 7/8. Tentatively approved by DDL (verbally) on 7/9. On 8/18
the DL denied use of all but 1OK on contract.
Date of Origin: 06/13/86 Due Date: 06/30/86 Completion Date: 00/00/00
Action Persons: CW, TZ, EO/OL
86-121 WAH tasked to try and get a handle on the requirements for a stand-alone
IMSS budget (that does not include the CLAS project). This would include
identifying requirements for equipment, services, travel and training.
07/08/86 - Informal paper submitted to most IMSS people, asking for their
input, this date. WAH resumed active development of a strawman budget
draft for local reaction, 9/10.
Date of Origin: 07/02/86 Due Date: 09/30/86 Completion Date: 00/00/00
Action Persons: WAH
' 13
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
^ '.VW i vs1 a af...
 25X1 86-122
08/28/86 - On 8/26 key SD personnel were briefed. Magnitude of missing
data is still being investigated, as are the opportunities to recover
this data. Some action has been taken to assure no further continuation
of problem. AVRS doesn't seem to be a big deal.
Date of Origin: 08/18/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: CW, LL, ED,M'
25X1
I
25X1
86-124 Effort is underway to evaluate the effect of changing the configuration
of the CONIF contract number. PMS wants impact statement by 9/24.
Special working group of about 13 people will generate evaluation.
09/04/86 - can't postpone MBO to D/L, wants OVERVIEW ESTIMATtby`
9/24, is noested in an in-depth analysis. Wants a guess on-- -
Date of Origin: 09/03/86 Due Date: 10/30/86 Completion Date: 00/00/00
Action Persons: WAH, CW, NL
86-125 Contribute to IMSS planning effort. Several papers in preparation
including suggestions for 86 and 87 MBOs. One liners on future revamping
of OL's ADP posture has been done. Planning for the relocation of OL's
data/word equip looks worthwhile.
Date of Origin: 09/10/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: WAH, TC, CW
14
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
CONFIDENTIAL
86-126 Purchase and evaluate PC version of NOMAD, per EO direction, 9/10.
System was demoed and seen by Ed and EO. While it appeared very
interesting, it currently has limitations (can't operate in a networked
system, for example). Ed and Bill to discuss.
09/11/86 - In theory the PF,PD supply module software can be downloaded
and tested for its applicability to LOCS. Package cost is $450 - 600.
Date of origin: 09/11/86 Due Date: 00/00/00 Completion Date: 00/00/00
Action Persons: ED
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
1J
 STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 BRIEFING POINTERS
for OL Quarterlies
1. Know your subject thoroughly.
2. Be sure your presentation is appropriate for the audience and location.
STAT 3. Use slides instead of vugraphs. Coordinate with P$PD Design
STAT $ Presentations Staff, GJ4008 HQ, early for guidance/suggestions
on your slides. Remember that P$ must ave-time to work on them -- and
that you'll need them for the dry run with the D/L (item 11 below).
4. Keep slides simple. They should add to, not be, the presentation. Make
sure all are of uniform good quality and are horizontal pictures, not
vertical, for the HQ Auditorium.
5. If you'll use notes, have them typed double-spaced on 8 1/2- x 1111 paper
for insertion in a notebook (which IMSS will prepare and have ready for
use on the speaker's stand), but DO NOT READ NOTES - MEMORIZE THEM.
6. Practice your presentation in front of a mirror. Time your talk with
your visual aids. To keep to the one hour allotted, it's essential to
hold your presentation to 10 minutes or less.
7. When you begin, introduce yourself and state what you'll be talking
about. When you finish, introduce the next speaker ("Our next speaker
will be " or "I'll be followed by .", etc.)
8. Face the audience, not the slides. Glance at the slide to make sure it's
the correct one and, if suitable, use a pointer. (If you plan to use the
electric-beam pointer in the HQ Auditorium, practice with it beforehand.
This pointer is hard to control; to keep it from dancing all over the
screen, point it toward the floor when you're not actually pointing.)
STAT 9. In 2C19=you'll have a remote device you can operate yourself to
change your slides (practice with this just before the dry run). In HQ
Auditorium you must press hard on the button on the right of the lectern
to signal the control-booth operator to change the slides (meaning you
won't have quite the same instantaneous response) - you can practice with
this the day of the presentation.
10. Inject some humor if possible. Tell a brief anecdote if appropriate.
11. Have a "dry run" with your Division/Staff Chief and/or the IMSS Planning
Officer before the official dry run with the D/L.
STAT 12. On the day of the official dry run, arrive at 2C19 about 45 minutes
early to allow time to insert your slides into the s 1 e tray and run
through them once.
13. Remember that you'll be making your presentation both days -- in the HQ
14. For the actual presentations, arrive at least one hour early if you're
bringing your slides; 30 minutes early if they're already in the tray.
15. Enjoy yourself. We're all "family."
 STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3
. I~ QUARTERLY DISCUSSION TOP S
4 April 85 with EO/OL
A. Current Methodology for Developing and Tracking MBOs
Solicited fm Divs and Staffs, reviewed and approved by
D/L, included in Five Year Plan (Dir Level to DDA),
Chiefs responsible for reporting office level to D/L at
Biweeklies, IMSS attends Biweeklies.
Dir Level reported to DDA at Quarterly Reviews to comply
with DDA requirement. Agenda established by IMSS based
on activities scheduled for quarter, DDA interest and
preference. Recommended topics coordinated with Chiefs
and sent to D/L for final review and approval. Discuss-
ions held with presenters before Dry Run to offer help.
B. Current Methodology for DDA Quarterly
DDA prefers: Opening and closing remarks by Director, In-
troduction of speakers by Director, Timely presentations
(does not like to run over), Presenters are working level
(Indians not Chiefs). OL traditionally has used a semi-
informal manner of presentations.
C. DA Perception of OL Quarterlies
D. IMSS Understanding of Changes Desired
Improve OL's image, sell OL to DDA
EO to look at organization and redesign of Quarterlies
E. Suggested Changes
MUST DO: Present MBOs to satisfy DDA reporting require-
ment on 5-Year Plan
Change Emphasis and Broaden Image by:
;Improving Presentations: 1) More visual aids (use mile-
stone chart only as handout), 2) Expand scope of MBOs
,to cover all efforts and resources used, problems,
failures, resolution, relation to long range projects,
coordination, 3) Hold Chiefs responsible for preparing
and coaching presenters, 4)Direct needed changes at
at they Dry Run
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/19: CIA-RDP89-00087R000100010007-3 )
STAT
STAT
? CrPres Expand To pics to Include entations on Summary of
Personal Property Claims, ties in Log Support Of-
,~ W ,nom.
e instruct Chiefs to Select topics (MBO and others) for
the Quart'erly`raft1idr`"t'han IMSS, unless required by DDA.
,,--G~SA's New Rent System, uci (Policy, Results, Problems,
IFuture) 9
Should continue or how D/L wants to cover Office Level MBOs?
III. Discuss MBO assigned to IMSS, i.e. Image Enhancement