REPLACEMENT OF D/ICS OFFICIAL VEHICLE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000700780019-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: December 19, 2011
• Sequence Number: 19
• Publication Date: July 11, 1986
• Content Type: MEMO

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~j~j~ ~~,~~~~~ ~~~~ ~~~~ ADMINISTRATIVE-INTERNAL USE ONLY
Deputy Director
DDA 86-1229
for Administration
11 July 1986
STAT
STAT
STAT
NOTE FOR: Director, Intelligence Community Staff
SUBJECT: Replacement of D/ICS Official Vehicle
REFERENCE: Memo for DDA fm D/ICS, dtd 20 May 86,
Same Subject
1: I have looked into the issue of
replacing the official vehicle for the
Director, ICS. I find that Dick Kerr had
previously looked into this topic as well.
Perhaps his note to you was mislaid.
2. Your present official automobile is
eligible for replacement. To initiate
procurement of a new sedan, please have
Logistics, John Ray, and they will work out
the necessary details.
get in contact with the Director of
3. As to the type of replacement vehicle,
it has been determined that we are authorized
to obtain Class III vehicles. This is the
standard for Deputy Directors. Currently the
available cars are the Oldsmobile Cutlass
Supreme, Pontiac 6000 and the Chevrolet
Celebrity.
Wi iam F. Donnelly
ADMINISTRATIVE-INTERNAL USE ONLY
ORIG:DDA:WFDonnelly
Distribution:
0 - Adse
1 - OL w/Cy of Ref.
1 - DDA Subj
1 - DDA Chrono
1 - WFD Chrono
o,gp ~~~
~i'fl~I j` ~ u ~1~ "- a
-"~ V
it ~! .~l!.~ ~ ._ , ._
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?y.,.
~ q
20 May 1986
STAT
h1EMORANDUM FOR: William F. Donnelly
Deputy Director for Administration
FROM: VADM E. A. Burkhalter, Jr.
Director, Intelligence Community Staff
SUBJECT: Replacement of D/ICS Official Vehicle
1. Just prior to Dick Kerr's reassignment as DDI I asked for his help in
getting a replacement for the 1982 Oldsmobile Delta 88 that is currently
assigned to me. Dick found that the mileage, etc, on our existing vehicle
justified replacement, but indicated that no replacement car larger than an
Oldsmobile Cutlass was available at that time.
2. I would appreciate your help in reviewing other alternatives that
would allow us to obtain a replacement vehicle comparable in size to our
existing Delta 88. Specifically, I would welcome your views on the
advisability of our procuring a Mercury Grand Marquis equipped as indicated in
the attachment. This size car is similar to what we now have, and it is
virtually identical to the vehicles assigned to the Directors of both DIA and
NSA. They, like myself, make extensive use of official vehicles due to the
locations of their agencies relative to other Community entities, and I
believe the increased security and comfort that such a vehicle would provide
are more than justified.
3. Funds could be made available in the IC Staff's FY1986 budget for a
replacement vehicle, but, of course, we will have to obligate them before
October. I would be happy to discuss this personally if you have any
. A. Burkhal ter, Jr.
Vice Admiral, USN
Attachment:
As Stated
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~,
GRAND MARQUIS LS
Air Conditioning
Bumper Rub Strips (Front and Rear)
Digital Clock
Front/Rear Carpet Mats
Tinted Glass
Heavy Duty Suspension/Towing Package
Body Side Moldings
Rocker Molding
Tilt Steering Wheel
Trip Minder
Dual Remote Control Outside Mirrors
Power Seat on Driver Side
P-215 70R15 Tires (All Season)
Conventional Spare Tire
Wire-style Wheel Covers
Convenience Group
Lock Group
Light Group
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/19: CIA-RDP88G01332R000700780019-0
STAT
STAT
A1:
Deputy Director
for Administration ~.8
APR
,1?E3~
NOTE FOR: Director, Intelligence Community Staff
SUBJECT: Replacement of Official Vehicle
`n ~} ~ ;
L~11~~4i Lr~ u~~
IJ~~L~L~a
replacement and all we need from your office is
a Form 88 requisition providing a fund
citation.
1. I looked into the procedures and
policies concerning the replacement of your
official automobile. It is eligible for
2. As you know, our Deputy Directors have
been authorized Class 3 vehicles which are the
Oldsmobile Cutlass Supreme, Pontiac 6000, and
the Chevrolet Celebrity. Ev has a Cutlass,
Clair has a Pontiac 6000, and Bob and I have
1983 and 1982 Cutlasses respectively. I think
you will be pleased with either the Pontiac or
the Cutlass. You might have get in
touch with and they can work out
expeditious procurement of your replacement
sedan.
~~~ G~6~'v~u~~~31 ~J. G~~Gy,
STAT
ORIG : F~{0/DD.~
DISTRIBUTION:
Original - Addressee
1 - D/OL
1 - C/FMD/OL
1 - DDA Chrono
1 - DDA Subject
1 - EXO Chrono
(1R Apr 86;
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/19: CIA-RDP88G01332R000700780019-0
Dna~ezF3~?/ 1,.
MEMORANDUM FOR: Director of Logistics
FROM: Harry E. Fitzwater
Deputy Director for.Administration
RE~'EREBTCES: A. Memo to D/OL fm DDA, dtd 28 Nov 1984,
Same Subject (DDA 84-3469)
B. OMB Bulletin No. 84-17, Supplement No. 1,
Subject: 2901 Reductions ~ ~" '
25X1
25X1
1. I spoke with the DDCI and., with due consideration of reference B, he
concurs with me in upgrading the class of vehicles authorized for purchase and
use for the four Deputy Directors to Oldsmobile, Cutlass Supreme. These
vehicles should be purchased with only "standard" accessories: automatic C~-Rgs~
transmission, power brakes, power steering, air conditioning, tinted glass,
twin remote mirrors, intermittent wipers, standard radio, and rear window
defogger. Ostentatious accessories such as wire wheels, stereo radios,
electric windows, electric seats, etc., are not authorized.
2. All other vehicle procurements for senior Agency officials such as
independent office heads who are authorized official vehicles will be limited
to the Chevrolet, Celebrity or the Pontiac 6,000. We should standardize the ~~~Sy
type of vehicles in our sedan fleet to the extent possible to achieve
uniformity of spare parts and maintenance operation. In view of the budgetary
limitations and the fact that most modern automobiles are just broken in at
60,000 miles, I believe it prudent to have the motor pool certify that an
automobile must be replaced at 60,000 mires'or the 6-year standard. This _
sY:ould be done prior to your approving the purchase of-any replacement
vehicles.
3. Reference A asks the Director of Logistics to hold up on any purchase
of vehicles for official Agency facilities in the metropolitan D.C. area.
While this guidance remains valid, and reference B still must be dealt with, I
defer to the. Director of Logistics to purchase vehicles, including those for
the metropolitan D.C. area, to meet requirements as he deems appropriate.
Please consider that the Agency Office of the Comptroller is appealing to OMB
to propose 1985 reductions in all categories cited in reference B. This
appeal has not been acted upon, and we still face up to a 24.1$ reduction for
operation, maintenance, management, leasing, acquisition, and disposal of
vehicles.
All Portions SECRET
S E C R E T
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STAT
~I
TpgLG Iy S~rmNS. (LASS III MIDSCZE, S P sENGF~
ITEM (~
ECIFI~LON ATA
STYLE, TRUNK OR HATC}~ACK
VOLUME INDEX, MIN.
WHEELBASE, IN. MIN. '
HIP/LEG ROOM, REAR SEAT MIN.
ENGINE, TYPE, CYL/CID MIN., 130 P6iP MIN.(E2)
TRANSMISSION, MANUAL
TRANSMISSION, AUTOMATIC (T2)
BRAKES, POWER (PB)
STEERING. POWER (PS)
~ ' . St1SPENSION, H.D. (H2);
~ ~ TIRES, RADIAL, WHEEL/TIRE SIZE, MIN.
~ ELECTRICAL SYSTFI'1, H.D.A. (H5)
GAOLING SYSTEM, H.D.A. (H4)
AIR COND1T10NING (AC)~& (TG) _
RADIO, M1/FM (RA)
BODY SIDE MOLDINGS (BM)
REAR WINDOW DEFROSTER, ELEC. (RD)
Bl~rwERr FRT. & REAR GUARDS (BG)
o CIGAR LIGI{TER (CU
SEAT FRT., SPLIT OR BUCKET (SF)
Wf{EELCOVERS (WC)
MIRRORS, R8d,. SIDE (MR)
WIPERS. INTERMITTENT (WN)
CLOTH UPHOLSTERY (CU)
TIRESr y1HITEWALLS (T~)
CHRYSLER CARAVELLE, 600, NEW YORKER
FIFTH AVE
FORD
GM
GRAN FURY, DIPLOMAT,
TAURUS, SABLE
DELTA 88,~L~RE IERA. CENTURY
BOPWEVILLE. CUTLASS SUPREME
S1C UNIT
4 1~48-
TRUNK
52/36 IN.
GAS, 4-6/135 (2.2L)
X A.
14/185
TRUNK
114
52/36 IN.
N/A 4-6/135 (2.2U
X
X
X /185
X
TRUNK
114
1
52/36 IN.
~, 4-6/135 (2.2U
X
X
14/185
Nlagber of Vehicles:
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N
-~
N
 Declassified in Part -Sanitized Copy Approved for Release 2011/12/19 :CIA-RDP88G01332R000700780019-0
US_A
Fpm LTD CR(7NM VIC70RIA, GRAND MARaUIS
(~ CAPRICE, PARISIENNE
Nwnber of Vehicles::.:
 Declassified in Part -Sanitized Copy Approved for Release 2011/12/19 :CIA-RDP88G01332R000700780019-0
C4iRYSLER RELIANT, ARIES. TOWN S COUNTRY
FORD TAURUS. SABLE
(~'1 CELEBRITY. 6000, .CENTURY, CUnASS
Nwnber.of Vehicles:n
TD. Q SK S3
X X X -
X X X X
X X X X
1
LTERNATE
4 DOOR
130 ~~
99
50/35 IN.
c,~-s, 4/151 (2.SL)
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 Declassified in Part - Sanitized Copy Approved for Release 2011/12/19: CIA-RDP88G01332R000700780019-0
~'~E IX - STA710N WAGON. CLASS N -LARGE, 6-8 PASS NGER
ITEM
1`'IODEL
STYLE, REAR CLOSURE
VOLUME INDEX, MIN.
WHEELBASE, IN. MIN.
HIP/L'EG ROOM, REAR SEAT MIN.
ENGINE, TYPE, CYL/CID MIN.
DRIVE, TYPE
TRANSMISSION, MANUAL- .
TRANSMISSION, AUTOMATIC (T2)
BRAKES, POWER (PB)
I 'STEERING, POWER (PS) :, '
~ SUSPENSION, H.D. (H2)
! TIRES, RADIAL, WHEEL/TYRE SIZE, MIN._.
ELECTRICAL SYSTEM, H.D.A. (Fl5)
GAOLING SYSTEM, H.D.A. (H4)
AIR CONDITIONING (AC) 8 (TG)
RADIO, M'I/FT1 (RA)
'
BODY SIDE MOLDINGS (BM)
REAR WINDOW DEFROSTER, ELEC. (RD)
'
BUMPER, FRT. 8 REAR GUARDS
(BG)
' ~
CIGAR LIGHTER (CL)
SEAT FRT., SPLIT (SF)
WHEEL COVERS (WC)
MIRRORS, R 8 L sIDE (MR)
WIPERS, INTERMITTENT (WIV)
CLOTH UPHOLSTERY (CU)
TIRES, WHITEWALLS (TW):
WIPER/WASHER, REAR WINDOW, ELEC (RW)
ROOF CARRIER (LR)
THIRD SEAT (S3)
REPRESENTATIVE USA WAGONS
STAT
FORD LTD CROWN VICTORIA, GRAND MARQUIS
GM CAPRICE, PARISIENNE, CUSTOM CRUISER. ESTATE
Nlanber of Vehicles
4 DooR
GATE
114
54/37.5 IN.
~, 8/302 (5U
XA
XA
X
15/P225
X
X
114
54/37.5 IN.
~, 8/302 (SL)
XA
X
15/P225
X
X
X
X
X
X
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 STAT
ITEM 17
~YSLE3 GRAN FURY (VH)
GM CELEBRITY (V6)
Ntm~ber of Vehicles
17A 17B
RELIANT (4)
CRCIWN VIC ~~ -
CAPRICE CELEBRITY (VEi)
':ABLE x iCu+1-
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 SELECTION Afm GENERAL RE()UIRE7''ENTS
TABLE II - SEDANS.?CLASS IB - SIJBCOhPACT, 4 PASSENGER
ITEM
PECIFICATION ETA
MODEL
I
STYLE, TRUNK OR HATCHBACK
VOLUME INDEX, MIN.;
WHEELBASE, IN. MIN;
HIP/LEG ROOM, REAR SEAT MIN.
ENGINE, TYPE. CYL/CID MIN.
TRANSMISSION, MANUAL. S SPD. (T4)
TRANSMISSION, AUTOMATIC (T2)
BRAKES. POWER (PB)'
STEERING. POWER (PS)
SUSPENSION, STD.. i
TIRES, RADIAL, WHEEL/TIRE SIZE. MIN.
ELECTRICAL SYSTEM,~H.D.A. (HS)
COOLING SYSTEM, H.D.A. (H4)
AIR CONDITIONING (AC) 8 (TG)
RADIO. AM/FM (RA)
BODY SIDE MOLDINGS (?iM)
REAR WINDOW DEFROSTER, ELEC. (RD)
BUMPER, FRONT 8 REAR GUARDS (BG)
CIGAR LIGHTER (CL)
SEAT FRT., SPLIT OR BUCKET (SF)
WHEEL COVERS (WC)
MIRRORS, RIGHT 8 LEFT SIDE (MR)
WIPERS, INTERMITTENT (WN)
CLOTH UPHOLSTERY. SEAT AREA (CU)
TIRES, WHITEWALL (TW)
REPRESENTATIVE USA SEDANS
AMC ENCORE
CHRYSLER HORIZON. OMNI
GMT CEHr~EL 1000
NOVA
GOLF
Nnurlber of . VehiC:les :~
13/P155
X
~? ~
X
X -
X X
X -
X X
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_ 88
4TDOOR~ _ 4TDOOR~
~TCHBACK ~TCHBACK
40/32 IN. 40/32 IN.
GAS, 4/97 (1.6L) GAS, 4/97 (1.6L)
X
X
X
3/P155 X13/P155
X X
X
X X
X X ?
X X
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/19: CIA-RDP88G01332R000700780019-0
I
?' ECIFICATION ATA '
~~ODEL
STYLE, T
VOLUME II
WHEELBA
HIP/LEG
ENGINE,
Rl1NK OR HATCHBACK
NDEX, MIN.
SE, IN. MIN.
ROOM. REAR SEAT MIN.
TYPE, CYL/CID MIN.
TRANSMISSION, MANUAL, S SPD.
TRANSMISSION, AUTOMATIC (T2)
BRAKES, POWER (PB)
STEERING, POWER (PS)
SUSPENSION, H',D. (H~4)
(T4)
TIRES. RADIAL. WHEEL/TIRE SI
ELECTRICAL SYSTEM. H.D.A. (H
ZE, M
S)
IN.
COOLING SYSTEM, H.D:A. (H4)
.
AIR CONDITIONING CAC) & (TG)
RADIO, AM/FM (RA)
BODY SIDE MOLDINGS (BM)
REAR WINDOW DEFROScER, ELEC.
BUMPER, FRT. & REAR GUARDS (
CIGAR LIGHTER (CU
0o SEAT FRT., SPLIT OR BUCKET (
WHEEL COVERS (WC)
MIRRORS, R 8 L SIDE (MR)
(RD)
BG)
SF)
?
WIPERS, INTERMITTENT (WN)
CLOTH UPHOLSTERY (CU)
TIRES, WFtITEWALLS (T~V)
;:TABLE III - SE_n4NS. CLASS II - CONPALT. PASSENGER
102 K
K
1~ K
100
100
100
49/34 IN.
49/34 IN.
49/34 IN.
GXAS, 4/121 (2.OU
GAS, 4/121 (2,OU
GAS, 4/121 (2,OL)
REPRESENTATIVE USA SEDANS (ENGINES)
CHRYSLER RELIANT, ARIES, LEBARON
CARAVELLE, 600, NEW YORKER
FORD TEMPO, TOPAz
TAURUS, SABLE
GM CAVALIER, FIRENZA, SKYHAWK
GRANDAM, CALAIS. SKYLARK
CELEBRITY, 6000, CIERA, CENTURY
SK H8 H3
X X -
X X X
id>,Imber of Vehicles
102 K
100
.49/34 tN.
N/A~ 4/121 (2.OL)
X
X
13/P195, 14/P185
X
X
X
X
X
X
X
X
X
X
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 ? 101-38.1202-1 Title 41-Public Contracts, Property Management
Declassified in Part - Sanitized Copy Approved for
fie?~ __ ...;cordance with ~ .,.-.,.,..,.... -.. .,, ......- .,, .,., .,..,,,.,......
and expiration date of Vless than 2 years
(2) A replacement code will be em-
bossed on the fifth line at the extreme
right side to indicate the number of
times a credit card has been replaced
as a result of being reported lost or
stolen (e.g., R-1).
(b) Agencies shall establish proce-
dures to provide for the following:
(1) Prompt written notification to
the credit card contractor of lost or
stolen cards (notification shall include
the date each cazd was initially report-
ed lost or stolen). This notification is
mandatory to enable the contractor to
purge the data file if the credit card is
not replaced. If a replacement card is
requested, the contractor will so anno-
tate the files.
(2) Prompt written notification to
the credit card contractor of changes
or deletions to billing account num-
bers and/or addresses; and
(3) Notification to the contractor of
any cards that have to be removed
from the system. (Note: When a card
reaches its expiration date, it is auto-
matically invalid and removed from
the system). The removal codes are as
follows: "I. ' =Lost, "S" =Stolen, "B"
= Broken, "D" = Debossed, "E" = Ex-
piring (use only if a replacement is
needed and the card has not passed its
expiration date), and "A" =All Other
Reasons (such as a vehicle removed
from the fleet). The schedule provides
the necessary formats and allows for
replacement cards, if needed.
(4> Prompt and positive destruction
of all credit cards that have been re-
placed for any reason, and of lost or
stolen credit cards recovered after
being reported and/or replaced: and
(5) Destruction of credit cards bear-
ing an expiration date that has passed
or credit cards bearing an invalid li-
cense tag number, series, or identifica-
tion designation; e.g., the number of a
tag that has been replaced or de-
stroyed.
? 101-38.1202-1 Expiration date.
At the time the Standard Form 149,
U.S. Government National Credit
Card, is embossed, an expiration date
(month, day, year) of not more than 2
years shall be embossed on the ex-
treme right side of the fourth line of
may be requested by the ordering
agency. If an expiration date is not
furnished by the agency, the contrac-
tor will emboss an expiration date of 2
years from the date of the request.
? 101-38.1203 Centralized administrative
control of credit cards.
(a) GSA will provide centralized
management and control of the Stand-
Jrd Form 149, U.S. Government Na-
tional Credit Card program. Inquiries
concerning the policy and administra-
tion of the program shall be directed
to GSA cf this section, each ve-
approval, ratification, or other action hicle acquired must meet or exceed
by the President the functions vested the average fuel economy standard
in the President by section 510 of the also set forth below. The applicable
Motor Vehicle Information and Cost fleet average fuel economy objectives
Savings Act, as amended (89 Stat. 915, and average fuel economy standards
15 U.S.C. 2010), by ft~..~1 ..,..._ ___ _ __
Orders 11912 and 12003, aGSA admin se
tern a consolidated Federal fleet plan
for passenger automobiles acquired by
executive agencies. The plan is based
on forecasts of total passenger auto-
mobile acquisition requirements by ve-
hicle class submitted by executive
agencies to GSA on or before Decem-
ber 1 of each fiscal year. This forecast
will serve as substantiation that each
agency's acquisition plan is in con-
formance with the act; i.e., the agency
plan will result in the achievement of
the fleet average fuel economy pr?e_
scribed for the applicable fiscal year.
GSA will administer the plan by main-
taining amaster record of the miles
per gallon rating for passenger auto-
mobiles actually acquired by each
agency during; the fiscal year, Periodi-
cally, each agency will be furnished a
Miles per gallon
Fiscal year ~
i
~
A ruelge
economy
standard'
Fleet
average
luel
economy
1978 ................................................
~
1
.....
8.0
1979 ..........
I
20.0
...........................................
1s.o
1seo ......................
22.0
..............................
1 s81 .......................
.
I
20.0
2a.o
.
............................
1982 .......................
22.0 I
26.0
.. ...........................I
1983 .......................
2