OIS WEEKLY REPORT (11 - 17 OCTOBER 1984)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300610011-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: June 22, 2011
• Sequence Number: 11
• Publication Date: October 18, 1984
• Content Type: MEMO

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MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (11 - 17 October 1984)
1. Registry Survey. The Information Resources Management Division
(IRMD) prepared a report for the Deputy Chief, Administrative Management
Division, Office of Communications (OC), and the Executive Officer,
Office of Logistics (OL), summarizing IRMD's findings and recommendations
based on a recent survey of the OC/OL Information Management Center. The
survey assessed the current tasking and staffing of the IMC to determine
if it is responsive to the needs of both offices. The report recommends
streamlining the Center and separating the records management function
from the registry operation. It also recommends that the Center be
redesignated as an Information Services Center and that it be placed
under the direction of IRMD--a procedure consistent with what is being
proposed for registry operations in the new Headquarters building.
2. Ames Building ISC. Representatives from IRMD met with the Chief
of Registry, Intelligence Community Staff (ICS), to discuss the registry
needs of two staff elements that will move to Ames building on
22 October. The discussions centered on the support needs of the ICS
components, including the SIGINT Committee which is expected to come to
Ames around the first of the year. It was agreed that the Ames ISC will
provide limited registry support to the first two components; however, it
will be unable to provide registry support to the SIGINT group unless an
additional officer from ICS is assigned to the Center as originally
agreed.
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3. Top Secret Documents. Search for Top Secret (TS) collateral
documents continues to reduce the number previously reported as
unaccounted for. IRMD identified ten missing documents in re-
classification bulletins previously issued by OIS but not recorded in
TSCADS. SOVA's TS Control Officer (TSCO) recently submitted destruction
certificates for 185 documents, including six classified as unaccounted
for. (SOYA also identified 102 documents in its possession which had
been charged to OCPAS.) The TSCO for the Comptroller's Office also
submitted destruction certificates for five missing TS documents. These
efforts have reduced the number of unaccounted for TS collateral
documents below 11,000.
1. FOIA Relief. In anticipation of the FOIA relief bill (the CIA
Information Act), OIS several months ago initiated work on a regulation
and DCI guidance memorandum to the Deputy Directors affected by the
legislation. The payoff for this advance planning and effort came to
fruition when OIS delivered a fully coordinated regulation and memorandum
for the DCI's signature the same day the President signed the bill into
law on 15 October 1984.
2. (Background - The DCI committed the CIA to a historical review
program in a letter to Senator Durenberger in October 1983, and the new
CIA Information Act mandates a report to Congress by June 1985 on the
feasibility of such a program.) The Chief of the CIA History Staff met
with D/OIS and his representatives to plan an Agency program to review
records for historical value and to determine their releasability to
accredited historians. C/CIA History Staff will consult with selected
historians to work out requirements for the program. OIS is preparing
a memorandum for the DDA's signature on the proposed steps for
implementation.
3. Manuscript Review. Representatives of the Classification Review
Division (CRD) met with a representative of NIO/Warnings (Office of the
DCI) to discuss a manuscript on warnings intelligence and to seek
concurrence in CRD's decision to deny approval for publication. (The
manuscript had been referred to CRD for concurrence in release by the
Freedom of Information and Security Review Office, Department of
Defense.) This is the second time that such a determination had been
reached by CRD. An earlier denial led the author to resubmit the
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manuscript along with supporting argument from DIA and the Defense
Intelligence School (DIS). The Office of the Secretary of Defense (OSD)
originally agreed with CRD but apparently now is willing to sanitize the
manuscript. CRD tried to sanitize the manuscript, but it is permeated
with classified information
The representative of NIO/Warnings agreed with CRD
and concurred in the reply sent to the Department of Defense denying
approval.
3. Donovan Papers. The Chief of the Declassification and Review
Division of the National Archives and Records Service (NARS) called C/CRD
to advise him that a British author was asking NARS for help in upgrading
the quality of a microfilm copy of an OSS cable chrono file. (This is
part of OSS material known as the Donovan papers.) The author was given
the material by David Donovan for use in writing a biography of his late
father, William Donovan. NARS will ask the author for portions of the
microfilm to see whether it can be upgraded, and CRD will attempt to
identify what records it contains. If the material proves to be the OSS
Washington Headquarters chrono file, it will probably contain some
information that should remain classified. CRD will remain in close
coordination with NARS on this potential problem.
4. Testing of Microforms. Chief, Agency Archives and Records Center
(AARC), met with representatives from the Printing and Photography
Division (P&PD), Office of Logistics, to discuss testing of Agency
microforms to determine if there has been any deterioration in their
physical condition. GSA's Federal Property Management Regulations
require that Federal agencies verify and test a sampling of permanent
record copies of microforms every two years. Although some P&PD testing
occurred a few years ago, it has not been done on a systematic basis.
P&PD expressed willingness to conduct such tests if IRMD provided a
memorandum outlining the requirements and the material to be tested.
IRMD will work with directorate and component RMOs in identifying random
samples for testing and verification and to ensure that it is carried out
on a regular basis. F7
5. Optical Disk Technology. Representatives of IRMD and the OIS
Planning officer attended a demonstration by the FileNet Corporation of
its optical disk system. FileNet has developed a versatile system
incorporating the latest technology in hardware with enhanced user
tailored software. The heart of this system is a 'Workflow' software
program which allows the user to retrieve stored information, extract
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data, add additional information, and create a new document without
changing the original. The 'Workflow" program is designed to serve the
specific needs of the user so each application is unique. The system
appeared to have potential for use within the Agency, but it does have
limitations: (a) it is not Tempest tested, (b) it does not have a
telecommunications capability, (c) it employs a relatively slow scanner,
and (d) it suffers from degraded response time when multiple users are
accessing the system.
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