SECOND ANNUAL (SANITIZED) MENTOR AWARD PRESENTATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00060R000100290011-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 23, 2016
• Document Release Date: September 27, 2013
• Sequence Number: 11
• Publication Date: November 18, 1988
• Content Type: MISC

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SECOND ANNUAL
FRED RUFFING
MENTOR AWARD
PRESENTATION
18 November 1988
2:30 p.m.
Headquarters Auditorium
OFFICE OF INFORMATION TECHNOLOGY
CENTRAL INTELLIGENCE AGENCY
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STAT
PROGRAM
Introduction
Chief Human Resource Program
Office of Information Technology
Statement by the Director Edward J. Maloney
Director of Information Technology
Presentation of Awards R.M. Huffstutler
Deputy Director for Administration
and
Edward J. Maloney
Director of Information Technology
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THE FRED RUFFING MENTOR AWARD
? Any person who has completed the three year trial period and is
assigned to OTT or is an OTT careerist assigned outside OIT is eligible
to receive this award.
? The amount of the award is $2500 to each recipient.
? Grades of nominees are categorized as follows:
Level I: GS-13 ? GS-15
Level II: GS-10 ? GS-12
Level III: GS-09 and below
It is anticipated, but not required, that there will be an award at each
level.
? The Director of Information Technology appoints a new reviewing
panel each year. This panel consists of three members who are
representative of each of the Office's three major disciplines and each
of the three award levels.
? The award is not, in any way, based on occupational categories. There
is no requirement for a minimum Category Ranking or a minimum
Performance Appraisal Review rating. The purpose of this award is to
focus on the special characteristics of a true mentor, not an indi
vidual's work performance.
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Y.
FRED RUFFING MENTOR AWARD
EVALUATION CRITERIA
? Serves as a role model for others to emulate?innovative, competent,
future-oriented, pragmatic, open to advice from all directions, enthusiastic,
and committed.
? Personally exemplifies a commitment to excellence in performance of
his/her own job (e.g. motivates others by example).
? Recognizes the importance of people and, more importantly, works effec-
tively to increase their value to the Agency.
? Helps his or her co-workers to bring out their full creative and productive
capacities.
? Assists colleagues to learn by providing instruction or by facilitating steady
growth of responsibilities.
? Demonstrates in measurable ways the ability to recruit and retain quality
employees. Expends time and effort to orient new employees.
? Demonstrates the ability to infuse the office with a zeal for finding ways to
satisfy customers, increases the readiness of subordinates and peers to
accept change, and exemplifies the values of the organization.
? Demonstrates in meaningful ways the ability to listen, share ideas, and
create a shared-responsibility environment.
? Encourages people to care about what they are doing and inspires them to
do it more effectively.
? Instills a sense of confidence among co-workers in their own abilities.
? Encourages risk taking and supports good tries.
? Fosters a spirit of team play and group excellence.
? Inspires an environment of innovation.
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Ruffing Mentor Awards Ceremony 1988
Good afternoon. I would like to add my
welcome to all of you who came today. I
would like to extend an especially warm
welcome tv
I am pleased that a number of OIT retirees,
former friends and colleagues of Fred, were
also able to join us. Among them are three
former Office Directors
We also are
fortunate that the Deputy Director for
Administration, Ray Huffstutler is here to
participate in the presentations.
I want to take a moment to express my
appreciation to the panel of OIT employees who
reviewed the nominations for this award. As
you know, this award was designed to reflect
the judgment of our employees. Therefore we
believe our own employees should be the
deciding authority. In this case we feel
strongly that a deep understanding of the
culture and values of this office should guide
the selection process. I might also add that to
the best of my knowledge this is the only
award in the agency that is based solely on the
direct nominees of the employees.
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And this panel is highly representative of
the office. Panel members range in grade
from GS-09 to GS-15 and come from the areas
of ADP, Telecommunications, and information
management. Their task was not an easy one,
but I believe they have done an excellent job.
This is the second year that we have
sponsored the Fred Ruffing Mentor Award
Program in the Office of Information
Technology. In a certain sense, this year is
even more important than the first. As all of
you know from your daily work experience, It
is sometimes easier to launch a new program
or initiative than it is to sustain one over
time. Sometimes it is hard to keep the
enthusiasm that is associated with the
beginning of something new. Constant prodding
can keep almost anything sputtering along.
But only those ideas which have an intrinsic
strength will survive over time.
A program that is widely recognized as
valuable, as important, and as being the right
thing to do will survive easily over time. And
I see strong signs that the Ruffing Mentor
Award is an example of such a program.
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Just the participation levels show that the
enthusiasm of last year did not fall off this
year. In fact participation was somewhat
higher. Another encouraging sign is that the
breadth of the participation is greater. Not
only do we have more nominees at the lower
grade levels this year, but we can take pride
in the fact that people representing all of the
seven occupational panels took the time to
nominate an individual to receive this award.
Turning away from the simple numbers, I
think it is fair to say that the overall content
of the nominations was highly impressive. I
think you will agree when you hear excerpts
from the winning nominating statements.
If I may, I'd like to take a minute to share
just one or two of the memories I have of Fred
Ruffing: in particular Fred's sense of humor. I
still smile when I think of how, when we were
convinced that senior management was
suffering from brain damage, we would go to
Fred and he would rock back in his chair, laugh
and tell us not to worry about it, they were
brain damaged. I remember how he would
almost gleefully prepare recommendations for
the Office Director's signature (but that he
knew wouldn't get staff support) and then wait
until he was made Acting Director during an
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absence and then approve the recommendation.
I remember how at a 9:00 am staff meeting
on the day of the Office Christmas party Fred
wholeheartedly supported the Office Director's
admonition that the party not start before
3:00pm knowing that it had already started
because there was two inches of snow on the
ground and everyone would be long gone by
3:00pm. I'm sure that each of us here who
were fortunate enough to know Fred could
easily add their own stories. That we can
recall them so clearly is testimony, I think, to
the high regard in which he is held. Whether
challenging us, helping us laugh or giving us a
chance, it was that day-to-day mentoring that
today gives us the yardstick by which we
measure that characteristic.
As we approach a new year, I like issue a
challenge. This is not a challenge to set new
highs in the number of nomination statements
or the number of people nominated.
I ask that each of you sitting here today
think about the meaning of this award over the
next year. I ask you to recognize that this
award is NOT for someone who performs his
or her duties in an exceptional manner; true
mentors seek outstanding performance in
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others; I ask you to recognize that this award
is NOT for someone who is especially friendly
and likable; true mentors push others to
improve themselves. I ask you to recognize
that this award is NOT for someone who solves
the problems of others; true mentors help
others learn how to solve problems on their
own.
And this is the challenge; as you think
about what it means to be a mentor over the
coming year, I challenge you NOT to measure
you colleagues, but measure yourself.
(PAUSE)
This office cannot thrive if the people who
work here seek only to improve their own
abilities. More is required. Each of us must
also work to strengthen the abilities of those
who work with us. Thank you very much.
INTRODUCE THE DDA....
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PROCEDURES IN AUDITORIUM
FRED RUFFING MENTOR AWARDS PRESENTATION
18 November 1988 - 2:30pm
o Seating in first row,
will be:
Ed Maloney,
Second row:
right side of auditorium, starting at inside aisle
Ray Huffstutler,
(by outside aisle) (seats will be marked)
will start the ceremony by going to the podium
welcoming remarks
- introduces D/OIT
returns to seat
o Ed goes to podium
- remarks
- introduces DDA
- returns to seat
o Ray goes to podium
- remarks
- indicates he is ready to present awards
- remains on stage
o Ed and Dennis go on stage
- Dennis at podium
- Ray near center stage to present certificates
- Ed to Ray's right to present checks
reads names of 38 nominees, they stand as
a group, applause.
reads remarks about first winner, asks her to come to stage.
First winner goes on stage
- receives certificate from DDA
- receives check from D/OIT
- picture is taken with winner between D/OIT and DDA.
- winner crosses stage and returns to seat.
o Second winner
o Third winner
o Fourth winner
closes ceremony
IN THE CENTER SECTION:
o The first two rows will be empty.
o The Ruffing family will be in the third row with
o Retirees will be in'the rows behind the Ruffing family.
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