MINUTES OF STO MEETING, 21 APRIL 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00955R000200250018-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 23, 2016
• Document Release Date: August 22, 2012
• Sequence Number: 18
• Publication Date: April 22, 1987
• Content Type: MEMO

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MEMORANDUM FOR: Senior Training Officers
OTE Division Chiefs
25X1 FROM:
Director of Training and Education
OTE -1617 -87
SUBJECT: Minutes of STO Meeting, 21 April 1987
25X1 1.
25X1
25X1
22 April 1987
Leadership Development Division (LDD), discussed the
selection of GS-15s for participation in the SIS Executive Development
Elective Program (Attachment 1). The recommendation to select 12 GS-15s from
each Directorate was agreed upon. LDD will be responsible for sending a
letter to the individuals selected.
2.
raised the problems encountered in the POCM (see Attachment
1). One problem issue is the suitability of applicants. LDD distributed a
form (Attachment 2) which must be completed prior to acceptance into all OTE
management courses.
3. D/OTE reviewed the agenda items presented to the Agency Training
Steering Committee on 15 April. D/OTE requested that the STO's become more
.involved in the formulation of agenda items for upcoming Steering Committee
. meetings.
--CON?F+Dettl
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25X1
4.
CONFIDENTIAL
Secretarial Training Branch, presented statistics on
the increased secretarial training requirements and how these demands are
being met by OTE. C/STB/SACTD will be working with each individual
Directorate to develop systems for tracking secretarial training.
25X1 5.
25X1
25X1
Information Systems Training Division, described the
one-day PC to Mainframe Communication Course that will be held in the
Headquarter's Learning Center. The new self-study handbook was disseminated
to the STOs on Introduction to Computer Basics and Introduction to the Delta
Data and their comments were invited.
6.
Communication Training Branch, briefed on the CIA
? Writing Program. She reviewed the many writing courses available as well as
the customized courses that have been developed. She emphasized the
importance of familiarity with the program as a guidance tool for STOs. A
brochure will be issued this Summer on available writing courses.
7. A tour and overview of the EXITO Interactive Video Disk Spanish
Survival Program was presented by LTD.
Attachment
2
CONFIDENTIAL
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STAT
ATTACHMENT 1
Identification of Selected GS 15s
for Participation in Executive Development Programs
OTE will defer to the components in identifying the GS-15s
they wish to nominate for participation in the Executive Development
Program of electives. Once OTE/EDS receives lists of selected
GS-15s by component with grade and mailing address, EDS will include
these individuals in the regular distribution of elective
announcements. Nominees for the Executive Development Program must
meet the following criteria:
1. Currently serve in an SIS position or
2. Be ranked Category I within their career service
Selected individuals may enroll in EDP electives by calling
EDS on extension and submitting a form 73 to
OTE/Training Support Division, Room 826, Chamber of Commerce.
GS-15s will be included on a space available basis up to
maximum registration limits; alternates will be notified by EDS
should last minute cancellations take place.
Lists of selected GS 15s will be updated annually. Deadline
for submission of lists for FY 87-88 is June 1, 1987.
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STAT
STAT
COMPONENT FUNDED EXECUTIVE ELECTIVES
The 1987 Executive Development SIS Interest Survey ineicated
significant interest among the components in sponsoring executive
electives for intact working groups, e.g. planning staffs,
management groups, and task forces. Among the most popular topics
for in-house workshops were:
* Managing Organizational Change
* Creative Thinking and Problem Solving
* Overcoming Conflict and Stress
* How Successful Executives Make Important Decisions
In the past OTE has brokered contracts with leading experts
in the field of organizational and executive development to provide
training for intact work groups in:
* Achieving Sustained High Performance
* Outward Bound
Once OTE/EDS has piloted an elective in its regularly
scheduled program, the elective may be sponsored by any SIS for
component funded training. Most two day electives run between four
and six thousand dollars. Suggested enrollment is at least fourteen
to twenty-four voluntary participants. EDS will contact the
contractor, arrange introductions, assist in administration of the
program and help the component tailor electives to their own needs.
When possible, OTE will provide training space, but in a heavily
booked classroom schedule, classrooms are not guaranteed.
Components are responsible for funding, selecting appropriate
participants, insuring enrollment, and providing substantive input
in order to tailor the program to their needs.
Interested SIS officers need only notify OTE/EDS of the
programs they would like to sponsor. Contact
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP89-00955R000200250018-0
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STAT
20 April 87
POCM Student Enrollment
I. Over the last several runnings of POCM, we have had ?
significant problems with the make-up of the student body.
About one-third of each 18 person class has been made up of
students who do not fit the desired norms. These have included:
--officers openly contemplating retirement.
--non-managers.
--officers as low as GS-11.
--new managers.
In view of the resource intensity of POCM--almost $ 1,000 per
student plus extensive staff effort--as well as the intent of
the program to be a leadership development experience, this is
an inappropriate use of the course.
II. Since POCM students are directorate nominees, we expect the
Directorate Senior Training Officers to play a major role in
ensuring selection of appropriate students. The requirements of
the course are:
--GS 14/15 (GS-13s will be considered on a case by case
basis).
--Category I or II.
--Two years managerial experience ( i.e. writing PARs
on three or more).
We believe the course is most effective with experienced
first line or second line supervisors who are currently managing
a line unit and who are viewed as potential middle and executive
level managers by their components. It is this type of officer
who can make the most use of the extensive feedback given in the
course and who can put it's content to work immediately.
Now that we have two effective, highly regarded courses for
new supervisors, Managing in CIA and Leading People in CIA, new
managers should go to them!
We have found that the course is not effective with
plateaued officers who have serious peTrormance or emotional
problems.
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III In an effort to ensure that the most appropriate students
get to POCM, OTE will:
--require that form 73s be submitted on nominees.
--require that this be accompanied by some supplemental
biographic information( a form for this is currently
being produced by TSD).
--actively question STOs about students who do not
appear to meet the criteria before admitting them to
the course.
--take students into the course who meet the criteria
even though this may create some imbalance among the
directorates.( i.e. we will favor those directorates
who come up with the right kind of student!).
--cancel courses when we do not have the appropriate
student make-up.
--schedule six instead of eight POCMs in FY88 with the
option of two additional runnings if student demand
is there.
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ATTACHMENT 2
SUPPLEMENT TO FORM 73
Must be submitted for all management courses including LGI, LPCIA,
MCIA, POCM, and the Electives for managers.
1. How many people do you supervise?
2. For how many people do you have PAR writing responsibility?
3. For how many people do you have PAR reviewing responsibility?
4. How long have you been a supervisor? months years
5. How long have you been a supervisor in the Agency? months
years
6. What other management training have you attended?Internal/External?
7. What additional Electives for Managers would be of benefit to you?
Declassified in Part - Sanitized Copy Approved for Release 2012/08/22 : CIA-RDP89-00955R000200250018-0