WHAT IT COSTS TO COMMUNICATE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R001000120006-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 23, 2016
• Document Release Date: December 12, 2013
• Sequence Number: 6
• Publication Date: March 29, 1966
• Content Type: MISC

Declassified in Part- Sanitized Copy Approved for Release @ 50-Yr 2013/12/12: CIA-RDP70-00211R001000120006-3
STAT
STAT
STAT
TRANSMITTAL SLIP
DATE
29 March 66
A
.
TO:
/n0,31/34G4
ROOM
.
604
1 1016 16th Street' itt
REMARKS:
Per your t ephone request of 29 March.
V
?i- ?7-7a,c4ces - Z9 - ea /ZZAJZ ,_.',L.P0
_
FROM:
t./W,O-PD/S
ROOM NO.
7D-02
BUILDING ,
Headquarters
EXTENSION e 1
.
"RM1.1? .241
1 FEB 55
REPLACE FORM 36-8
WHICH MAY BE USED. r
(a)
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/12: CIA-RDP70-00211R001000120006-3
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12:
CIA-RDP70-00211R001000120006-3
4.,
WHAT IT COSTS TO COMMUNICATE
1. Letters and Memos Mailed to your Branch Offices
WORDS
20
50
100
200
500
Reply written on letter received
$ .23
$ .43
$ .67
$1.23
$ 2.91
Memo written by hand
.27
.47
.71
1.28
2.96
Letter dictated to a machine
.32
.44
.73
1.21
2.93
Letter dictated to stenographer
.37
.51
.87
1.49
3.73
Letter typed from longhand draft
.4o
.60
.98
1.71
4.00
Principal costs are supplies, mailing; filing;: and time of originator, recipient,
stenographer and typist (valued at weighted average salaries of persons normally
performing such work). Average letter on an 8 1/211 x 11" sheet has 300 words; on
an 8 1/2" x511 sheet, 100 words.
2. Letters and Memos Mailed to Other Companies
WORDS
20
50
100
200
500
Reply written on letter received
$ .13
$ .29
$ .45
$ .85
$ 2.05
Memo written by hand
.17
.33
..49
.90
2.10
Letter dictated to a machine
.23
.31
.52
.84
2.08
Letter dictated to a stenographer
.28
.38
.66
1.12
2.88
Letter typed from longhand draft
.31
.47
.77
1.34
3.16
Principal costs are the same as Table 1 except that the cost for filing and reading
in the recipient's office is not included. All letters are typed on 8 1/2'x 11" sheets.
3. Messages Sent by Private Wire
WORDS
10
20
30
40
5o
loo
Up to 500 miles
$ .16
$ .29
$ .43
$ .56
$ .69
$ 1.40
500 - 1000 miles
.17
.30
.44
.57
.70
1.41
Over 1000 miles
.19
.32
.46
.59
.72
1.43
Principal costs are supjes, equipment rental; and time of originator, recipient
and operators.
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12 :
CIA-RDP70-00211R001000120006-3
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12 :
CIA-RDP70-00211R001000120006-3
Telegraph Messages Sent to your Branch Offices
WORDS
15
25
30
40
50
100
75 miles
$1.30
$1.87
$1.89
$1.92
$1.96
$ 3.37
175 miles
1.41
2.04
2.06
2.09
2.13
3.65
325 miles
1.52
2.20
2.22
2.25
2.29
3.92
1000 miles
1.85
2.70
2.66
2.69
2.73
4.64
2100 miles
2.18
3.14
3.16
3.19
3.23
5.46
Principal costs are time of originator and recipient, and Western
Telegraph Messages Sent to other Companies
Union charges.
WORDS
15
25
30
40
50
100
75 miles
$1.27
$1.83
$1.84
$1.86
$1.88
$ 3.21
175 miles
1.38
2.00
2.01
2.03
2.05
3.49
325 miles
1.49
2.16
2.17
2.19
2.21
3.76
1000 miles
1.82
2.66
2.61
2.63
2.65
4.48
2100 miles
2.15
3.10
3.11
3.13
3.15
5.30
Principal costs are the
same as Table 4 except there is
6. Telephone Toll Calls to your Branch Offices
no cost for recipient.
MINUTES-
3
4
5
8
12
15
25 miles
$ .81
$ .97
$1.18
$1.81
$2.66
$ 3.31
50 miles
.97
1.24
1.51
2.30
3.38
4.19
75 miles
1.08
1.41
1.73
2.69
3.99
4.96
175 miles
1.36
1.74
2.12
3.24
4.76
5.89
325 miles
1.58
2.01
2.45
3.73
5.47
6.78
1000 miles
2.24
2.84
3.44
5.22
7.62
9.42
2100 miles
2.84
3.61
4.37
6.65
9.71
12.00
Principal costs are time of operators, caller
telephone company.
7. Telephone Toll Calls to other. Companies
and person called; and charge by
MINUTES
3
14
5
8
.i2.
15
25 miles
$ .55
$ .63
$ .76
51.16
$1.69
$ 2.10
50 miles
.71
.90
1.09
1.65
2.41
2.98
75 miles
.82
1.07
1.31
2.04
3.02
3.75
175 miles
1.10
1.40
1.70
2.59
3.79
4.68
325 miles
1.32
1.67
2.03
3.08
4.50
5.57
1000 miles
1.98
2.50
3.02
4.57
8.21
_2100 miles
2.58
3.27
3.95
6.00
10.79
Al ?
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/12 : ?st
CIA-RDP70-00211R001000120006-3
for person called
Declassified in Part - Sanitized (Dopy Approved for Release @ 50-Yr 2013/12/12 : I yeeingier
CIA-RDP70-00211R001000120006-3
4"70%,/00el.i4"
7i4-10
Recommendation No. 4-- Develop a Comprehensive Correspondence
10analpmeent Program To Control Quantity and /Mprove Quality of
Paperwork.
STAT
STAT
STAT
ft
Correspondence management is a continuing program to streamline
and improve our correspondence by:
a. Developing style standards and procedures.
V. Providing form letters and pattern correspondence as
substitutes for costly dictated or drafted correspondence.
The results' expected from correspondence management are:
a. Metter correspondence prepared by speedier, simpler and
more economical means.
b. Less paper to Store in offices and in the Center.
We have installed a correspondence management program on a limited
basis, for instance:
a. Prepared and issued a Correarondence Handbook in 1955.
It was revised at request and submitted to
Regulations Contro August 1963. It should be published.
b. ProMoted the use of forms letters in some offices. This
should be extended throughout the Agency.
c. Introduced the use of Letterex (tissue stationery with one-
time carbon attached) It speeds typing.
d. Installed 'a Speed Letter - a three-part memorandum used for '
informal communication between offices and/or field instal-
lation on which messages and replies can be typed or hand-
written.
It is estimated that at. least 8 million pieces of paper are created
each year by cables, dispatches,- inter office memorandums and letters..
1: A significant portion of this paper occupies valuable office equipment
and scarce offide Apace. While a large percentage of that stored in
offices in destroyed there, a considerable volume goes to the Records
.Center. .
-ei
TYLJJIAI
.
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12 :
CIA-RDP70-00211R001000120006-3
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12 :
CIA-RDP70-00211R001000120006-3
"The progress you are making in some functional areas toward elimi-
nating duplicate holdings is gratifying, and I suspect that it may
be in this area vhere vs should find our greatest aggregate in in
the refinement of our record holdings. In this connection, the
thought occurs to me that we wept explore the feasibility of refining
our correspondence procedures to require that the originator of any
document indicate on all copies the destination of the record copy.
That component, then, would bear the responsibility for establishing
the disposition schedule. This need not necessarily be done before
the Correspondence Handbook nov in process is published, but might
be considered as an amendment shortly thereafter, if it is considered
feasible."
?J?1..
Declassified in Part - Sanitized Copy Approved for Release @ 50-Yr 2013/12/12:
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Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/12: CIA-RDP70-00211R001000120006-3
TANGIBLE SAVINGS REALIZED BY FISCAL YEARS
REPORTS AND CORRESPONDENCE MANAGEMENT
$ 54,000 -
48,000 -
36,000 -
30,000 -
24,000 -
18,000 -
12,000
6,000
1954
1955
1956
1957
'(;1Z
REPORTS
CORRESPONDENCE
MANPOWER UNAVAILABLE FOR PURSUING ACTIVE PROGRAMS
ON A CONTINUING BASIS
Declassified in Part- Sanitized Copy Approved for Release @50-Yr 2013/12/12: CIA-RDP70-00211R001000120006-3
Declassified in Part- Sanitized Copy Approved for Release @ 50-Yr 2013/12/12 : CIA-RDP70-00211R001000120006-3
STAT
ADDITIONAL COPIES MAY BE
FOUND IN (FRONT) LAST
Dit'AWEal OF
SAFE #9177.
Declassified in Part - Sanitized Copy Approved for Release @50-Yr 2013/12/12 : CIA-RDP70-00211R001000120006-3