LETTER TO STEVEN GARFINKEL FROM (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP09-02663R000100020001-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 27, 2016
• Document Release Date: January 2, 2013
• Sequence Number: 1
• Publication Date: October 22, 1981
• Content Type: LETTER

Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
OIS Registry
STAT
CENTRAL INTELLIGENCE AGENCY
WASHINGTON, D.C. 20505
Mr. Steven Garfinkel
Director, Information Security
Oversight Office (Z)
General Services. Administration-
. 18th F F Streets, N.W.
Washington, D.C. 20405
r>d2eve. ?
? Dear
2 2 OCT 1981
Forwarded herewith is our fiscal year 1981 Agency Information Security
Program Data (SF. 311) report.
As was done last year, the statistics on classification decisions in
sections 7A-C of the report were obtained from an actual Count over a
seven-day period (19-25 September) and projected to cover the reporting period.
Enclosure
STAT DPA/OIS/PMD/RSE
Sincerely,
Director of Information Services
Directorate of Administration
hr (19 October 1981)
Distribution:
Original-Addressee
1-0I5 Subject
1-0IS Chrono
1TRSB Subject: Reports to ISOO
1-RSB Chrono
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
STAT
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
?
Continuation Sheet of SF 311
13. Narrative Report
A. DECLASSIFICATION. Describe actions to declassify information under
the systematic review procedures of the Order. Include discussion of
problem areas and give estimated date for transition to systematic review
of material as it reaches its 20th anniversary of origin.
The:Classificiation Review Division (CRD) of our Office of Information
Services is responsible for the systematic review of Agency permanent records
over 20 years old. It is compOsed Of officers from throughout the Agency
whose background and experience qualify them to make the necessary classification
judgments. Coordination with originating or responsible components is
available on those infrequent occasions when it is necessary. Over the past
year CRD has increased overall production by 5%, even though we have lost
the services of several reviewing officers The requirement for our
classification review work on Agency-wide priorities other than 20-year
systematic review has increased measurably. Although the demand for CRD's
services is high, the productivity of those officers working on declassification
has been upgraded through increased clerical support and refinement of a number
of internal procedures. The review procedures CRD.negotiated with other
agencies for two groups of interdepartmental records have been used as a
basis for further agreements on review of other interagency material. As a
priority matter, CRD continues to explore various methods of reviewing the
large quantity of records stored in non-paper form (film, microforms, ADP
media, etc.). However, shortage of qualified personnel, lack of required
office space and other resources for the expansion of the staff, and limited
vault and storage space in which to keep a backlog of work readily at hand
remain as problems. Completion of 30-35% of the material necessary to make
the transition to 20-year review by 1988 now seems likely; we will
continue our efforts to domplete the transition in compliance with the
Executive order.
B. TRAINING. Describe all major actions relating to information security
education and training, including special efforts toward limiting the
amount, level, and duration Of classified material generated, and
increasing public access to information declassified.
During this. reporting period, the Office of Training and. Education (OTE)
continued to familiarize Agency personnel with Executive Order 12065: In
regularly scheduled training courses, special seminars, and discussion. groups,
OTE has addressed. large numbers of employees at all grade levels on their.
responsibility to adhere to the Agency Information Security Program Handbook
and associated guides. .
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
?
'A
Although emphasis has been placed on the originator's responsiblity to
properly classify information, our records management courses have also -
addressed the entire life cycle of records to include creation, use,
maintenance, and destruction of Agency records. Special efforts have been
made to make the employee aware that the benefits deriVed? from limiting the
amount of material created include a reduction in the effort and cost of
maintaining and destroying classified information.
. In addition, the Security Education Group of our Office of Security (OS)
addresses a wide variety of audiences in performance. ()fits mission. The
spectrum ranges from new employees entering on duty to senior Agency personnel
who have worked with classified information for many years.. Regardless of
the type of audience, the Security EducationGroup regularly emphasizes the
employees' responsibility with respect to classified information. All
audiences are invited to raise questions in the areas of classification,
.declassification, and storage of classified material.
The National Archives and Records Service '(NARS) has already accessioned
some Agency records, ? and others are under consideration. EARS was given
printouts of a record group of finished intelligence. from CRWs ADP systeM
indicating the review decisions that were taker-h. Most of the material was
declassified. This enabled NARS to take the indicated action on its own.
copies, thus. making .the information available to the public. In addition,
we continue to schedule teams of review officers to visit MARS and the
Washington National Records' Center one day each week to review material of
CIA interest found in records of other agencies. SoMe of this material is
declassified and, therefore, becomes available to the public.. ?
C. SAFEGUARDS, Describe actions to enhance safeguards, to include
control of reproduction, reduction of classified holdings, and improved
methods of destruction.
The Physical Security Division of OS enforces the safeguards required
by Executive Order 12065 and the implementing directives through a program of
physical security surveys, inspections, and audits. There are approximately
750 separate elements which are subject to this program. These elements
include Agency Headquarters components, domestic facilities, foreign
facilities, and contractor facilities. This program is administered through
the use of approximately 24 professional officers with appropriate supervision.
The program centers.around establishing physical security program standards
and procedural standards and the enforcement of these standards through
surveys, inspections, and audits.
D. BALANCING TEST. Describe extent of use of the balancing test
(E.O. 12065; Section 3-303) and impact on Agency mission.
The balancing test, in the context of. litigation to. which this Agency is a ?
party, imposes no significant burden. Some Freedom of Information Act
plaintiffs have argued that the balancing test under Section 3-303 of
Executive Order 12065 is mandatory and. that All classification review decisions
must include balancing by the appropriate Agency official. However, most
courts have rejected this argument and have held the balancing test to be
discretionary.
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4
MCWOIMANAGDIENT. Describe major problems encountered in
implementing E.O. 12065. and ISOO directives. ?
As reflected in paragraph 13C, the implementation of the Agencyphysical
Security program requires a substantial dedication of manpower. However,
because, of thenature.of the Agency mission, the sensitivity Of the information
with which the Agency deals, and our charter to protect intelligence sources
and methods, the implementation of Executive Order 12065 has not required a.
measure of physical?protection. over and above that already in existence.
Our most significant problem with implementation of F.O. 12065 continues
to be the potential damage to the national security posed by the declassification
of intelligence records, many of which by themselves may seem harmless but
when considered in the aggregate could cause significant harm. Equally
significant are the 'staffing and logistical problems mentioned in paragraph 131\
above. Further, the systematic review of the Agency's Don-paper holdings
will be a major FY 1982 undertaking. We have just this year formed some
guidelines for review of non-paper material. .The evolving methanism for
review of interdepartmental material will require futher adjustment. Finally,
thedemand?for classification review work on other Agency documents is running
quite high and will require continued attention and use of our assets..
Declassified in Part - Sanitized Copy Approved for Release 2013/01/02 : CIA-RDP09-02663R000100020001-4