REPORT FOR WEEK ENDING 4 DECEMBER 1957 FROM FORMS MANAGEMENT BRANCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP70-00211R000900070012-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: August 13, 2012
• Sequence Number: 12
• Publication Date: December 4, 1957
• Content Type: REPORT

Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
Report for Week Ending 4 December 1957
from
FORMS MANAGEMENT BRANCH
1. Contributions
a. Tangible
(1) Completed 19 actions requiring the printing of 286,000
copies or sets of blank forms. This represents a de-
crease of 8 actions with a decrease 1,247,900 copies/
sets compared to last week.
(2) Two new and 3 revised forms were approved.
(3) In connection with the Forms Survey being conducted
in the Printing Services Division, 24 cu. ft. of
records covered by a Disposition Schedule will be
destroyed in the near future, or as soon as work-
load conditions will permit.
2. Assignments
a. Active
(1) Thirty-two new and 18 revised forms are pending.
(2) Six Employee Suggestions are being evaluated.
25X1
25X1
reported in on the sick list this morning and
in presently home in bed under the care of his doctor.
It is reported that will be home in bed
with a fractured vertebra, for at least two weeks.
b. I was conducted on a very interesting tour of the
Biographic Register to examine their shelf filing by
of the Records Management Staff.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
Weekly Report for Week Ending 4 December
from
RECORDS DISPOSITION BRANCH
1. Assignt+.nts - Active
a. Project 8-18 - 00/Contacts
A second portion of the records control schedule has been
forwarded to the Division for review and coordination. A
meeting has been arranged with the ARO to discuss the portion
of the schedule previously submitted to the Division for review.
Form 115 "Request for Authority to Dispose of Records" was pre-
pared, coordinated with Security and forward to National Archives
for appraisal.
25X1 b. Project 6-40 - OCR
c. Project 8-20 - ORE
Completed installation of file system in Analysis Division
(5 installations). Met with Branch Chiefs (9) of Industrial
Division to explain the subject numeric file system and to answer
questions pertaining to their files. Training program is being
planned for their secretaries this week.
Installation of the Agency filing system in the Petroleum Branch
of Materials Division has been completed. The files of this branch
have been integrated with the newly formed Fuels and Power Branch
of Materials Division, ORR. This completed the installing of files
in ORR/Materials Division.
d. Subject Numeric:, Files Installations in OP
Installation of Subject Numeric File in Office of Chief, Position
Evaluation Division - commenced 2 December.
e. Project 6-95 - Office of Personnel
The revised schedule. has been given to the ARO to obtain signatures
from the individual Staff and Division Chiefs. Project is 90f% complete.
A requisition for 8 pieces of safe type equipment is being retained
pending contact with the ARO/OCR to determine the urgency and need
for this equipment.
f. File Equipment Review
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
g. Project 8-2L- - Map Library Division/ORR
No action taken on this project during 'past wk: from
the Map Library was given a tour of the shelf-filing installation
in Biographic Register/OCR.
h. Office of Communications
(1) Personnel Files
Recommendation to use Open File Shelving will be forwarded
today.
(2) Engineering Division, Library
A floor plan to use Open File Shelving was developed,
to and approved by Librarian, and
25X1
25X1
Assistant Chief, Material Support Branch. A recommendation will
be developed for presentation to the Office of Communications
through PRO.
i. Comptroller, Machine Records Division 25X1
Met with Machine Records Division and discussed
his card filing problem. agreed to give us more time to 25X1
explore the usefullness of other types of equipment since the
Saf-T-Stak being used on a trial basis does not appear to meet the
desired requirements.
The DDS, Vital Materials deposit schedule has been revised to reflect
the transfer of Regulations Control from Management Staff to the office
of Deputy Director (Support).
The date for microfilming vital materials in the ORR/Services Division
has been changed from 10 December to 15 January. This postponement was
requested by ORR/Services Division.
Microfilming of Vital Materials in the Office of Personnel has been
completed in accordance with the established schedule.
Microfilming of Vital Materials in ORR/Geographic Division has been
completed-Ath the exception of one card file which is scheduled for
filming in January.
a. Arrangements have been made with OCI for us to start, on 10 Deb;?
a review of all files systems installed during this year.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
 Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1
Weekly Activities Report - Week Ending 4 Dec 1957
A. Personnel-Type Vital Records Study
(1) Submitted draft of study to for his review. 25X1
(2) Awaiting receipt of additional material from OTR and the Office
of Personnel to bring one Tab up-to-date.
B. ORIENTATION
Studying material covered at "The American University Third Institute
on Records Management" June 18-29, 1956.
C. Leave
On Sick leave for a total of four hours during the week for emergency
dental work. Have two appointments for next week.
D. Upon the invitation of the Chief of Support, TSS, visited their
installation.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/13: CIA-RDP70-00211 R000900070012-1