THE OFFICE OF INFORMATION SERVICES FY 1986 FIRST QUARTERLY REVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R001100030002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: December 19, 2011
• Sequence Number: 2
• Publication Date: April 2, 1986
• Content Type: MEMO

? Declassified in Part - Sanitized Copy Approved for Release 2011/12/19: CIA-RDP88GO1332ROO1100030002-5
2 April 1986
SUBJECT: The Office of Information Services FY 1986 First Quarterly Review
1. The Office of Information Services FY 1986 First Quarterly Review was
held on 19 February 1986 at 0930 hours. (D/OIS) opened the 25X1
meeting with some remarks on how the morning agenda was organized and his
plans for future quarterlies. He then prov' d-some basic statistics about
OIS. For instance, Main OIS currently ha and a budget of 25X1
Nearly 85 percent of the budget -#'llocated to personal services, 25X1
and 60-70 percent of these services lie with:`n the statutory area. Thus,
according to OIS budget cuts are quite difficult to make. 25X1
Before introducing the first speaker, discussed the management
structure of the Office. He said that hi$ managers participate in every facet 25X1
of the OIS mission, including decisions regarding monetary expenditures. He
stated further that career paths in OIS`require special handling - a personal 25X1
touch, so to speak.
2. Next,l Ispoo'e on managing MI Career Sub-Group
personnel. He informed attendees were MI careerists are located outside of
Main OIS. There are a total o OIS employees assigned to other offices,
andF of these work in OIS'-operated registries serving individual
Agency components. In addition; there Are OIS positions in
registry units
then explained the organization and functions o the
Ames Information Services Center (ISC), which serves OIS, ORD, PAO, OGI and
ICS. He concluded by announcing that, for the first time, OIS will assume
responsibility for a registry servicing DO components. OIS will administer
the ISC.
3. I (then delivered a briefing on the Information and
Privacy Division. He explained the background of the Freedom of Information
Act and the Privacy Act, and he described the statutory responsibilities
inherent in the administration of the acts. stated that at the
beginning of 1985, there were 3000 information requests outstanding. However,
by the end of that year, there were only 1900 cases outstanding and at the
present time, the figure stands at approximately 1500. He anticipates a
backlog of only 1000 requests by the end of the 1986 calendar year. 0
also mentioned that an IPD support services branch was recently set
up to handle the administrative duties of the division. Then he proceeded to
discuss a few more weighty issues. For example, he talked about how the
division often receives requests that are so broad or vague that they are
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difficult to service. He stated that by advising requesters to rephrase the
verbiage of their requests, the division has been able to cut down on the
amount of research it has to perform. He also explained that IPD now resolves
cases that drag on and on by hiring annuitants to work on these requests until
they are satisfactorily answered. Finally, he explained the appeals process,
which involves much duplication of effort, because each request has to be
reworked totally. The DDA then asked a question regarding the Mosaic Theory,
that is, whether the Agency has a program to guard against someone assembling
the big picture from previously released tidbits of information. The response
was that there is currently no such program, but the Officially Released
Information System (ORIS) will soon enable IPD to determine what material has
been previously released on any given subject.
4. addressed attendees on Information Resources
Management. The Information Resources Management Division (IRMD) is comprised
of=employees of whom are assigned to the Agency Archives and Records
Center (AARC). stated that the division's mission is to carry out
the Agency Records Management Program as outlined in and he described
the responsibilities of each of the branches within the division. Then he
discussed current IRMD activities such as the implementation of new records
control schedules; the survey of office information management practices; the
development of ISCs at Ames ? and the establishment of
a program to preserve records stored at AARC. concluded his
segment by outlining problems and challenges facing the division. He named
quite a few, including the lack of storage space at AARC, the need to deal
with information in an electronic form, and the small number of qualified
professionals in the field.
5. At this point,) (provided a briefing on managing
the Agency's regulations. She explained to the DDA that Regulatory Policy
Division (WD) is the OIS component responsible for the maintenance and
issuance of official regulations and employee bulletins. According to n
regulations are constantly being revised, partly because laws and
executive orders chap a so often. RPD is comprised of_mployees, are editors. then explained the role of the editor and the
coordinator, both of whom must work with the originator of a regulatory
issuance, so that the issuance can be processed correctly. She indicated that
these positions require diplomatic skills and that they are extremely labor
intensive. In fact, the average editor is involved with 15-25 jobs at a
time. Before concluding,stated that WD's goal is to revise every
regulation that is over three years old.
6. I discussed classification review, which is the mission
of the Classification Review Division (CRD). CRD has been operative since
1976 and is comprised ofElexperienced, professional officers. It assists in
the preparation of security reviews for the Department of State and Department
of Defense, and it reviews Summary of Agency Employment forms (SAES)
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CONFIDENTIAL
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. In addition, CRD provides help to the
Publications Review Board and it assists IPD in the handling of mandatory
declassification review per Executive Order 12356. also described how
CRD helps select material for the Agency's Historical Review Program, and he
defined the structure of his division.
7. The final speaker, spoke on planning. He stated
that the OIS Planning Officer position is only about two years old. Then he
proceeded to discuss a number of new inititatives, including Top Secret
document accountability, ORIS, the Records Center Annex, and the Headquarters
Regulatory Issuances System. indicated that most of these projects
may ultimately be curtailed due to budget considerations.
8. Following this presentation, the meeting was adjourned.
far
Distribution:
Orig - File
1 - D/OIS
1 - DDA/Chrono
1 - DDA/MS Chrono
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