SIGNIFICANT ACCOMPLISHMENTS FOR THE SECOND QUARTER - FY 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100090001-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: February 6, 2012
• Sequence Number: 1
• Publication Date: April 16, 1986
• Content Type: MEMO

MEMORANDUM FOR: Frank
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 Declassified in Part - Sanitized Copy Approved for Release 2012/02/06: CIA-RDP89-00087R000100090001-1
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ROUTING AND RECORD SHEET
SUBJECT: (Optional{
Significant Accomplishments for the Second Quarter - FY 1986
FRO EXTENSION NO.
Deputy Chief, Procurement
Mania ement Staff, OL %,1 V \1 1i DATE
TO: number, and DATE
building( OFFICER'S COMMENTS (Number each comment to thaw from whom
RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.(
C/IMSS/OL
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RM 61 0 USE PREVIOUS
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 M3tk liSTUATIVE S
I11TE4NK USE CPL
MEMORANDUM FOR: Chief, Information Management and
Support Staff, OL
SUBJECT: Significant Accomplishments for the Second
Quarter - FY 1986
Please find attached the report, entitled Significant
Accomplishments for the Second Quarter - FY 1986, for the
Procurement Management Staff, OL.
Attachment:
As stated
ADe II~IS I RATIYE
INTERNAL USE ONL
 D ;
A NIS T RATIVE
INTERNAL USE ONLY
OFFICE OF LOGISTICS
PROCUREMENT MANAGEMENT STAFF
SIGNIFICANT ACCOMPLISHMENTS
SECOND QUARTER FY 86
turning over the facility'to a utrice o n orma ion
/ Technology, DA.
Completed the phaseout of
Certified to the Deputy Director for Administration that the
Agency Procurement System meets the criteria established by the
Agency. The Office of Federal Procurement Policy, Office of
Management and Budget, was notified verbally that this had been
done.
Completed a final draft of the recommended new FOCI policy,
which was forwarded to the Office of Security through
Chief, Security Staff, OL, for coordination.
Received the final draft report of the Coopers and Lybrand
report on the Agency procurement process. A review was
completed of each of the 39 recommendations.
Deputy Chief, Contracts Staff, Office of Communications.
Compiled data on contracting with academic institutions for a
consolidated report with the Deputy Director for Intelligence to
the U.S. House of Representatives Permanent Select Committee on
Intelligence.
INTERNAL USE ONLY
 e ?
FY-86 SECOND QUARTER ACTIVITIES
1. Durin the second quarter of FY-86, the Procurement Division
processed funded actions which have been recorded in the
Contract Information S stem CONIF . . These actions represented a
total obligation of
2. The following summarizes key activities that occurred during
the second quarter of FY-86:
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a. During this period, released a
contract in the amount of fnr f-31o
purchase and
for use t
1 August.
b. Representatives of Smith, Hinchman & Grylls Associates,
Incorporated (SH&G), the New Building Architect-engineer, the New
Building Project Office, and Procurement Division, OL, met to
negotiate five proposals from SH&G. The solicited proposals covered
Bid Package Four precontract negotiations, courtyard revisions,
design of a 415HZ power system for the Office of Information
Technology, redesign of the Bid Package Four Security Visitor
Centers, and preparation of the New Building carpet specifications.
The proposals initiallertotaled $161,469. The final negotiated
cost was $142,240. lul
c. During this period, the Procurement Division completed
negotiations for engineering services and computer/communic
equipment installations for five FY-86 contracts held by
d. The Procurement Division negotiated a contract with
Management Science America, Incorporated (MSA), for the purchase of
an Accounts Payable System and Materials Management Inventory System
software licenses. These software packages will be used for test
and evaluation purposes to determine how this software interfaces
with the Agency's Cullinet Database Management system and General
Ledger package. An evaluation will also be made of the functional
capabilities and limitations of the MSA software. This software
will be tested for possible use in the Office of Logistics of the
Commercial Logistics Application System (CLAS). A firm fixed price
have a total negotiated value of
 e. In January, several contracting officers visited the
Chief and Deputy Chief of Procurement for the NSA to discuss their
success with a contracting officer intern program. Some of the
approaches OL has initiated were considered a success at NSA (i.e.,
hiring and training people who possess no experience rather than
hiring experienced people, heavy reliance on a "PAT-B" type test,
interviews for employment screening, and relying on external Agenc
training courses and on-the-job training during an intern period.
f. The Automated Data Processing & Engineering Branch,
Procurement Division, has a requirement for 128 Optical Character
Readers from the DEST Corporation in support of the Office of
Communications. The Agency Contract Review Board (ACAS) approved the
DEST Optical Reader on a sole source basis for a five year period
ending in FY-89 and the pricing was negotiated for all five years
based upon the GSA Scheduled pricing and an annual escalation of five
per cent (5%). When the GSA Schedule was negotiated for FY-86 it was
lower than the pricing we had negotiated for FY-86 under the Agency
contract. The negotiator contacted the DEST Corporation in an
attempt to get more favorable pricing on their Character Readers
since the order was a substantial quantity. The negotiations
resulted in the DEST representative agreeing to keep the 1985 pricing
in effect. This action resulted in a total amount of $1,224,960, for
a savings of $61,243 and six additional Optical Readers for the
Agency. F_~
g. The Automated Data Processing & Engineering Branch,
Procurement Division (ADP&EB/PD), definitized a letter contract with
Xerox Special Information Systems, Pasadena, California for the
maintenance of the Automated Printing and Reproduction Systems
(APARS) at an-estimated cost of $703,474. The APARS is a two party
system utilized by the Domestic Network Group, Office of Information
Systems and the Directorate of Operations. Estimated savings
realized by the negotiation of this effort are $50,000. ul
h. The Automated Data Processing and Engineering Branch,
Procurement Division, definitized a letter contract with Basix
Controls Systems, Incorporated, Carson, CA, in the amount of
$1,912,389 for the development and installation of a Personnel Access
Security System (PASS).
i. The Automated Data Processing and Engineering Branch,
J Procurement Division, ini.t_iated contract negotiations with Eaton
Corporation for the workstation support services contract. The
support services contract will provide technical services for Agency
installed terminals, workstations and printers. The major support
areas include installation, maintenance, user training, consulting,
consulting services and systems engineering and programming support.
This contract is the result of a competitive procurement and is
estimated at $23,215,043 over the projected term of the contract.
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j. The Automated Data Processing and Engineering Branch,
Procurement Division, concluded negotiations with the MITRE
Corporation. This requirement is in support of the Intelligence
Community Staff (ICS) program to develop a specification for the
Community Information Retrieval System (CIRS). The objective of the
CIRS program is to allow all of the intelligence community access to
the broad range of information through two existing intelligence
networks. A contract in the amount of $136,711 is expected to be
awarded b
3 M
1986 I
k. The Production and Services Contracts Branch,
Procurement Division is handlin the urchase of items in the
for the Directorate of Science and Technology for
various offices. The current inventory of the building includes
such items as furniture, telephone systems, gym equipment, an audio
visual system, art work, a backup storage system, cafeteria kitchen
equipment, and an alarm system. The agreement may cover all or only
part of the inventory as determined by office requirements and
negotiations over the next several months. It is anticipated that
the first occupants will move into the building in late summer/early
fall 1986.F-
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1. The Production and Services Contracts Branch,
Procurement Division, having received a statement of work from the
Office of Security's Technical (OS/TSG), issued a
request for proposal to asking the company to
provide consulting services or Agency's Plain Text Processing
Equipment (PTPE) program. GE will provide recommendations for
potential implementation of systems and procedures appropriate for
the handli ('
n
ask for approximately 84,600 square r tile a op will
an increased quantity of 10,000 square yards. The offerors areoalso
r
being asked to quote on providing a Manufacturer's Technical Service
RenrecnnhnF4 v.. 4.. "_ _ _
g i.e., shipping, maintenance, repair, etc.) of PTPE.
M. The General Procurement Branch, Procurement Division,
has drafted a Request for Proposal (RFP) for carpet tile
specifications for the New Building Project Office Th
1..= a.~IL)LA?L - az miilion nave been set aside for this effort.
c on was taken
immediately to ensure compliance wit priority delivery schedules.
I
n. General Procurement Branch, Procurement Division,
received four IMMEDIATE requests from
on 30 January 198 s equipment. Items
are in support of A t'
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Declassified in Part - Sanitized Copy Approved for Release 2012/02/06: CIA-RDP89-00087R000100090001-1