UPDATING THE OL STRATEGIC PLAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP94-00896R000200080007-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: September 4, 2013
• Sequence Number: 7
• Publication Date: September 1, 1981
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
STAT
STAT
MEMORANDUM FOR:
ATTENTION:
FROM:
SUBJECT:
REFERENCE:
1 SEP 1981
Chief, Plans and Programs Staff, OL
Assistant Executive Officer, OL
Updating the OL Strategic Plan
Memo dated 25 Aug 81 for AEO/OL, Same Subject
1. As requested in the reference this memorandum contains items
for possible inclusion in the Office of Logistics (OL) Strategic Plan.
The items are listed below by subject area. Those items pertaining to
the Printing and Photography Division (PUD) should be included only
after review and concurrence by Chief/PUD.
a. Information Handling (Assumptions)
(1) Because of the voluminous amounts of paperwork,
OL must become more proficient in information
handling techniques. Document creation, control,
storage and retrieval will have to be automated
wherever possible. Paper file systems will be
reviewed; purged of extraneous material; stream-
lined and standardized where possible. In order
to resolve the problem several information
handling alternatives will have to be explored.
(2) OL will be required to perform a review of all
its current Headquarters records holdings;
update its records schedule; and establish new
file systems in compliance with (Files
Management Handbook).
(3)
There will be a requirement for OL to work with
ODP and OC and provide support (personnel
resources, systems design, and equipment) for
remote information media centers in Agency
buildings throughout the Washington, D.C.
metropolitan area.
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
SUBJECT: Updating the OL Strategic Plan
b. Printing and Photography (Requirements)
(1) In order to meet ever increasing printing
and photography demands PPD will have to
seek methods of automating production.
More interfaces with the ODP computer systems;
more internal ADP training; utilization of
electronic printing and laser imaging tech-
nology; and increased automation of graphics
production will all be necessary in order to
meet the customer requirements.
(2) In addition to those items cited above, PPD
will be required to provide onsite printing/
micrographics support to outlying Agency
buildings in the Washington metropolitan area.
This support will be a drain on existing
personnel resources and will impact on the
production of the central printing and pho-
tography facility.
( 3)
P&PD must utilize its Management Information
System (MIS) to help streamline its production
workflow; to better allocate resources and to
better manage its production supplies.
c. Information Handling (Requirements)
(1) Logistics is a large consumer and generator
of information. Managers are being bombarded
with information and inundated with paperwork.
At the same time, processing, filing, storage
and retrieval of information is cumbersome and
time consuming.
(2) In order for OL to cope with the information
handling problems cited above, it must seek
alternative methods of document creation,
storage, and retrieval. There must be stand-
ardization in document creation devices such
as word processors. There must be automated
methods developed to control, disseminate,
retrieve, and retire documents. OL must
eliminate redundant systems and unnecessary
paperwork wherever possible. OL should also
take full advantage of the proposed ODP
2
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
STAT
SUBJECT: Updating the OL Strategic Plan
electronic mail system, Project AIM. There
needs to be an internal clerical training
program to cover correspondence control and
Agency records systems. This program should
help OL clericals become more proficient in
information handling.
d. Printing and Photography (Goals and Objectives)
This section should probably stay the same
with a possible addition of citing OL/PUD's
support to ODP and OC for establishment of
remote information media centers in the
Agency's Washington metropolitan area buildings.
e. Other Logistics Goals and Objectives
(1) Eliminate the item which states microfiche
industrial contractor facility data files.
(2) Add the following items.
- Develop an automated document control system
for Records and Services Branch.
Investigate and implement where possible,
more efficient methods of document creation,
storage and retrieval.
- Develop an internal training program for
correspondence control and records systems.
- Eliminate, wherever possible,
information handling systems.
redundant
- Promote better utilization of existing and
proposed OL and ODP automated systems.
2. Hopefully, some of the items outlined in this paper will
be of help in developing the OL Strategic Plan. If you need
clarification of any of the items or if I can be of further assistance
please let me know.
3
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-60896R000200080007-1
/ dr-
S TAT
STAT
NOTE FOR:. Assistant Executive Officer, OL
FROM:
SUBJECT:
Plans and Programs Staff, OL
Updating the OL Strategic Plan
Don,.
1. I am in the process of updating the Office of Logistics
Strategic Plan and, in reviewing the existing version, I note
.several areas in which your prognostications would be of value
and that may be overlooked by others. They are:
para h, page 3
para b, page 3
para 3, 7, fourth item, page 12
Printing 4nd Photography -Diyision's (P8:PD) input,
pages 7 and 11.
2._ It would seem appropriate to include some groups on the
automated registry and remote information media center concepts',
as you may wish to predict or comment on their futures.- P&PD'.s
existing material dwells on printing, says little about COM, com-
puter graphics and general microfilming?although the asked for
updated info is not in yet from Vince or Jerry..
3. Divisions and Staffs were asked to furnish updates by
4 September:. that seems to be. a good target date if convenient.
Don't worry about the esthetics of the writing--just your ideas
and suggestions will suffice. A copy of the current plan is
attached.
Distribution:
Orig - Addressee
1 - OL/P&PS Official
-1 - OL/P&PS. Chrono
OL/P&PS
Thanks,
(25 August 1981)
Declassified in Part - Sanitized Copy Approved for Release 2013/09/04: CIA-RDP94-00896R000200080007-1