OIS WEEKLY REPORT (13-20 MARCH 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300620007-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 23, 2016
• Document Release Date: June 3, 2011
• Sequence Number: 7
• Publication Date: March 21, 1985
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
21 March 1985
MEMORANDUM FOR: Deputy Director for Administration
Acting Director of Information Services
SUBJECT: OIS Weekly Report (13-20 March 1985)
A. PROGRESS ON ACTION ITEMS
1. AGENCY HISTORICAL REVIEW PROGRAM. The Director, Deputy Director,
and three representatives of OIS attended meetings chaired by Dr. Kenneth
McDonald, Agency Historian. Participants included the Archivist of the
United States, a representative for the Librarian of Congress, two
representatives from the National Archives and Records Service (NARS),
and three eminent historians from academia. The agenda was the develop-
ment of the Agency's Historical Review Program as well as the broader
implications such a program could or should have within the United States
historical community. Topics covered included the question of sanitizing
documents, how documents should be released, what information is of
interest to the historical community, and future meetings to review how
the program is progressing.
ADMINISTRATIVE - INTERNAL USE ONLY
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3. OSS RECORDS. A request for the transfer of another 100 cubic
feet of OSS records was submitted to NARS. The records include Records
of the Combined Intelligence Committee, Washington Communications Branch,
OSS New York/Overseas Station Records, OSS Research $ Analysis Branch
Records, and Washington OSS Research $ Analysis Branch/Map Procurement
and Cataloging Records. Less than ten percent of these records are being
withheld because of the continuing need to protect classified informa-
tion. This will be the fourth transfer of OSS records to NARS bringing
to 663 cubic feet the total of material transferred.
MOVABLE SHELVING. A representative of
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isited the Agency Archives and Records Center (AARC) to verify the-
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accuracy of engineering drawings that had been prepared relative to the
installation of movable shelving on the first floor of AARC's facility.
Once the drawings have been approved, the job will be let for competitive
bidding. Construction work should begin this summer and should be
completed before the end of the year.
B. SIGNIFICANT ACTIVITIES AND EVENTS
1. MICROGRAPHICS APPLICATION. A representative of the Office of
Central Reference contacted IRMD to request assistance in determining the
feasibility of using micrographics to reduce and enhance management of
the biographic report files
Discussions covered a variety ot tecnnoiogies
that could be used for this purpose. A followup meeting is scheduled to
define requirements and to determine how a program could be implemented
ADMINISTRATIVE - INTERNAL USE ONLY
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3. RMO MEETING. IRMD Managers met with the DA/MOs at a regularly
scheduled monthly meeting. The meeting was devoted primarily to a
demonstration of IRIS in a problem solving simulation showing two
registries sharing information on a document. Other topics covered were
the need for components to provide input for updating the Agency's
classification guide and problems that the Records Center personnel were
experiencing with improperly completed shelf lists. Problems with the
new Agency courier receipts were also surfaced, but full discussion was
postponed until the April meeting to allow time for collecting more
information on the problem.
4. A representative of IRND met with focal
point officers and registry chiefs of components scheduled to move to
The purpose of the meeting was to discuss
registry requirements and to determine if there was interest in setting
up a centralized registry facility. The participants expressed interest
in a joint facility but made no commitments on providing staff or equip-
ment to support it. The component registry chiefs were given requirement
questionnaires and asked to complete and return them to OIS/IRMD by
22 March 1985. IRMD will use the information from the questionnaires to
determine whether the need for a consolidated facility exists and to
identify the support elements necessary to establish and maintain it.
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AEMINISTRATIVE - INTERNAL USE ONLY
Attachment
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MEMORANDUM FOR: Director of Information Services
Chief, Information Resources Management Division
SUBJECT: Weekly Report of the Information Resources
Management Division, 13 - 19 March 1985
1. Work In Progress
c~ ICB, met with focal point
officers and registry chiefs of components who are scheduled to move to
to discuss their registry requirements and to
determine their interest in setting up a centralized registry facility.
the progress ofOregistry planning and discussed
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concerns and issues raised by the attendees. He suggested that some type of
combined facility could enable components to share personnel and equipment
and save space. The participants expressed interest in a joint facility but
made no commitments on providing staff or equipment to support it. The
component registry chiefs were given detailed requirement questionnaires and
asked to complete and return them to OIS by 22 March 1985. OIS will use the
information collected from the questionnaires to determine whether the need
for a consolidated facility exists and to identify the support elements
necessary to establish and maintain it. A paper containing these findings
will be presented to the component representatives and registry chiefs for
their consideration in the near future.
2. Significant Events
a. Micrographics Application - A representative
Asia Division, Office of Central Reference, contacted
Information Management Branch, to request assistance in determining the
feasibility of using micrographics to reduce and better manage biographic
PPSS/P&PD, and OCR representatives met on
12 March 1985, to discus's the problem. Discussion also covered the variety
of technologies that could be used for this purpose. Another meeting is
scheduled for March to define requirements, examine available technologies
more thoroughly, and begin to determine how a program could be implemented
b. OSS Records. A request for the transfer of another 100 cubic feet
of OSS records was submitted to the National Archives and Records Service
(NARS). The records cover five OSS schedule items and include: Records of
the Combined Intelligence Committee, Washington Communications Branch, OSS
New York/Overseas Station Records, OSS Research & Analysis Branch Records,
and Washington OSS Research & Analysis Branch/Map Procurement and Cataloging
Records. Less than ten percent of these records are being withheld because
of the continuing need to protect classified information. This will be the
fourth transfer of OSS records to NARS bringing to 663 cubic feet the total
of material transferred.
c. NPIC Briefing Aids. As a follow up to a January 1985 micrographics
equipment demonstration, IMB, met
with NPIC representatives to discuss NPIC's interest in pursuing methods to
improve the management of its visual presentation files.
indicated that no single system is currently available on the
market that will meet all of NPIC's requirements, but it may be possible to
configure a system to meet some of them. More briefings on NPIC'S
operations are scheduled for 19 March. Meanwhile, IMB personnel have begun
to collect and analyze data to determine if it is feasible to do anything at
this time.
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e. RMO Meeting. IRMD Managers met with the Directorate RMOs for their
regular monthly meeting to discuss Agency records matters and problems. The
meeting was devoted primarily to a demonstration of TRIS by and
ITB, who simulated two registries sharing information on a
document-.-The other items covered at the meeting were the need for
components to provide input for updating the Agency classification guide and
problems that the Records Center personnel were experiencing with improperly
completed shelf lists. Problems with the new Agency courier receipts were
also surfaced, but full discussion was delayed until the April meeting when
more information would be available .
f. Movable Shelving. A representative
visited the Agency Archives and Records Center to verify the accuracy of
engineering drawings that have been prepared for the installation of movable
shelving on the first floor of the facility. Drawings for the project are
about 35% complete. Once the design has been approved, the job will be
advertised and open for competitive bidding. Construction work will begin
this summer and should be completed before the end of the year.
Chief, ARCB, brought a lighting problem on the first floor to the attention
of the representative; he said that he would try to rectify the problem
before the new shelving is installed.
g. Records Center. Records Center personnel performed the following
activities during the week:
RAMS: Made 20 additions, 6 changes, and 4 deletions
ARCINS: Jobs received/edited - 7
Jobs keyed - 20 consisting of 971 entries
Jobs completed - 2
Accessions: Received 20 jobs totaling 188 cubic feet
Reference: Serviced 2,111 requests for records
Special Runs: Four: three to DDO and one to OP
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MEMDRANDUM FOR: Director of Information Services
FROM:
STAT
Acting Chief, Classification Review Division
Weekly Report, 13-19 March 1985
STAT 2. Chief, CRD andl are attending the meetings with the
"distinguished historians" at Headquarters during which the subject
matter of the Historical Review Program will be discussed.
STAT
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