OIS WEEKLY REPORT (28 JUNE - 4 JULY 1984)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300610026-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: June 22, 2011
• Sequence Number: 26
• Publication Date: July 6, 1984
• Content Type: MEMO

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6 JUL 1984
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (28 June - 4 July 1984)
A. PROGRESS ON ACTION ITEMS
1. Representatives from the Information Resources Management
Division (IRMD) and Chief, Personnel & Training Staff (P&TS), OIS, talked
with an Agency annuitant to determine latter's interest in assisting
Agency components in locating unaccounted for Top Secret (TS) collateral
documents. The annuitant, who formerly served as the Records Management
Officer for the DI's Office of Scientific and Weapons Research, expressed
interest in part-time employment to work on this problem. He is the
third annuitant to be selected for participation in IRMD's effort to
eliminate the Agency's backlog of TS collateral documents. IRMD has
identified several other annuitants for possible participation in this
program as it attempts to expand its staff to meet the DDA's mandate for
proper accounting of all TS collateral documents. 0
2. Representatives of OIS prepared a Memorandum of Understanding
(MOU) between OIS and the Office of Global Issues (OGI) concerning the
establishment of an Information Services Center (ISC) in the Ames Build-
ing. The MOU identifies the services to be provided by the ISC,
specifies the personnel and equipment to be provided by each office, and
establishes periods for review and evaluation. Similar MOUs are being
prepared for the other Agency offices which will be contributing
personnel and equipment to the operation of the ISC. A chart was also
prepared for the Director of Information Services detailing the steps to
be taken to have the ISC fully operational by the end of 1984. The ISC
is expected to begin limited operations in August.
C O N F T D E N T T A 1
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B. SIGNIFICANT EVENTS AND ITEMS OF INTEREST
1. The Classification and Review Division (CRD) is sending two more
reviewers to the Eisenhower Library to continue the review of CIA
material and other material that might contain CIA equities. Special
consideration will also be given to a unique request involving a
historian from Johns Hopkins University. The Assistant Archivist for
Presidential Libraries, NARS, has requested advance permission for the
historian--who has Top Secret clearance--to examine various documents
with CIA equities now held at the Eisenhower Library. During the TDY,
CRD staffers will review the documents in question--approximately 250
pages--and then authorize access to any documents where we have no
objection to declassification.
2. On 29 June, the Air Force finished reviewing a number of National
Intelligence Estimates (NIEs) in the South Asia area. This review
project started in 1981 and consisted of 370 NIEs. There are only a half
dozen miscellaneous NIEs remaining to be reviewed. All the NIEs were
considered declassifiable by the Agency but needed concurrences from the
entire Intelligence Community.
3. The Department of State has sent CRD a draft of their new guide-
line for review of State records covering 1955 to 1959. While CRD has
reviewed the draft, there remains coordination from the DO and DI. When
the coordinations are obtained and collated, CRD will return the draft to
the Department.
4. Representatives of IRMO escorted Steve Minteer and
Jeffrey Kendrick of Wallace Computer Services to Headquarters for a
meeting with representatives of the Mail and Courier Branch, Office of
Logistics, to demonstrate the use of bar codes on courier receipts.
(Please refer to OIS weekly report item 1 under Significant Events dated
3 May 1984) This system would replace the obsolete punched card receipt
system currently used by the Mail and Courier Branch. Mr. Kendrick, an
equipment specialist, brought an IBM personal computer, a bar code
reader, software, and a hardcopy printer to demonstrate how the bar code
system could function. will provide additional system
requirements to Wallace Computer Services, which will then submit a
project proposal.
4. The Records Management Officer for the DDA, visited the Archives
and Records Center (A&RC) this week to review several DDA jobs that are
scheduled for destruction. He also discussed the possibility of the
Archives Section reviewing and applying existing records control
schedules to approximately 100 cubic feet of O/DDA records that currently
are unscheduled. The Center is awaiting a memo of authorization before
proceeding.
CONFIDENTIAL
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CONFIDENTIAL
5. The OSO Records Management Officer, reviewed his office's vital
record holdings at the A&RC. He determined that the entire collection of
five cubic feet was obsolete and authorized destruction of this
material.
C. SCHEDULED ACTIVITIES
1. Representatives of IRMD, will meet with the DDA Planning Officer,
and a representative of the Planning Staff, Office of the Executive
Director, on 9 July 1984 to discuss the Agency's Vital Records Program
and a paper prepared by IRMD on steps needed to revitalize this program.
2. Deputy Chief, IRMO, and other IRMD personnel will brief the
Director of the Office of Current Production and Policy Support, on
23 July concerning procedural problems uncovered in CPAS during last
year's audit of its TS collateral documents. This scheduled meeting is a
followup to a previous meeting between the Director CPAS and the Dir-
ector, Information Services.
CONFIDENTIAL
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