PRESIDENTIAL LIBRARIES COMMITTEE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100200027-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: August 23, 2012
• Sequence Number: 27
• Publication Date: June 14, 1968
• Content Type: MF

Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP73-00402R000100200027-3
I-
l4 June 1968
MEMORANDUM FOR:
SUBJECT Presidential Libraries Committee
1. Once again our Agency is requested. to id.entify historical
materials for deposit in the Presidential Library. This time,
however, Presid.ent Johnson has specifically asked all Agencies to
plan for "a continuing Program' ... "so that henceforward. all
Presidential libraries will have the benefit of this enrichment of
their collections."
2. To that end. the DDS on 1 May 1967 notified the Archivist of
the US that I had. been d.esignated to represent CIA in these matters
related. to the Presidential Libraries. I did meet on 20 July with
Mr. Herman Kahn, Head. of the Office of Presidential Libraries to de-
termine their requirements and instructions. Subsequent conferences
with his office and various offices in the Agency have convinced me
that we cannot proceed with this Project in the informal manner of
personal contacts that we used for the Kennedy Library.
3. I suggest that senior officer representatives be formally
assigned to the Presidential Libraries Committee from the Executive
Director's Office and. each of the Directorates and independent offices.
These individuals may be the Records Officers or Historians from those
components. Several advisors will be needed. on the Committee such as
representatives from the Offices of Security, General Counsel, and. the
Historical Staff. Some individuals to consid.er for this assignment
could include:
Advisors
OGC - Mr. Lawrence Houston
Historical -
Sec. -
Records Officers
ExD/Comet
DDP
DDS
DDI
DDS&T
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Exec
DDP
DDS
DDI
DDS&T
3. It is further suggested, that the attached instructions for
the selection of materials and. operating procedures be disseminated.
via a memo from Col. White to the Officials and. Offices concerned
establishing the Committee and. its functions.
4. Because this Project has the personal interest of the
President the Committee should. have a top level official as Chairman
to stimulate and sustain a positive and meaningful response Agency-
wide. As for my relations with that Committee, I think my assign-
ment as the Agency Liaison with National Archives is compatible with
any such committee arrangement.
5. My review of the Agency participation in the Kennedy Library
found. some 35 senior officers directly involved for about a year.
The routine correspond.ence became significant only because the
Attorney General took personal charge of the library completion. The
material selected and deposited was hand-carried. to National Archives
in 14 transmittals and involved:
About 15 boxes and. several envelopes with a few hundred.
FBIS reports and several other documents.
A tape recording of the President.
Some 27 photos
17 3-ring binders of Press Clippings on Cuba, and
3 binders on Communist reactions to Presid.ent Kennedy's
speeches and press conferences.
The final deposit was a listing of 46 sensitive and. classified. docu-
ments retained. by the Agency for the Library.
6. I believe we should. meet with the DDS and recommend. that he
ask the Director to announce the requirement to his Senior Officers,
establish the Committee and its appointees, and ask their cooperation
as well as the participation of their components.
2 SECRET
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1
SUGGESTIONS FOR' AGENCY REPRESENTATIVES ASSIGNED'
TO THE LYNDON BAINES JOHNSON LIBRARY PROJECT
for deposit in the Lyndon Baines. Johnson Library.
The most important task of the dppartmental or agency representative
It should again be emphasized that the National Archives and Records
Service does not wish records to be removed from Department or Agency files.)
filming all those materials in the files of his agency relating to "major
which President Johnson or members of his White House staff took a direct
agency constitute major Johnson administration issues, or were matters in
every case, however, the agency,?representative will find it help;~ul to talk
with persons who are in a position to know what matters handled in his
sentative will wish to use the methods best suited to his own needs. In
for decision, or which emerged in response to Presidential requests."
As records 'dire Srgdhized aXf erei'.tijy ~r~ C,&Eh Gg fl j+, eab$ agericjr re '_= -
Johnson administration issues, as well as papers on any subject, major or
minor, in which the President took a personal interest, which went to him
interest. LOP et the agency's o*.rn filing system or the indexes tothat
system can be used to_uncover xecords of this class. After the subjects
and records dealing with such matters have been,identified, the chief dif-
ficulty will arise in determining, where to'fix the boundaries of what .-is
to be copied, i.e., how much background and peripheral material should be
I
(a) "Johnson Administration-issues" means issues or subjects that
Declassified in Part - Sanitized Copy Approved for Release 2012/08/23: CIA-RDP73-00402R000100200027-3
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tion of a new program`'are not "Johnson administration issues," if the
a large role in an agency during- the period of the Johnson administra-
tion, such as a reorgaryization, cessation of an old program or initia-.
President played no part in them.
(b) In general, the background material to be filmed should not
antedate November 1963.
(c)
Those parts of the file that are directly related to or reflect
Presidential or White House interest and immediate background materials
and agency implementation or follow-up should be selected.
(d) In selecting files, material should not be omitted because of a
belief that it is duplicated in the White House files, or in the files
of other agencies.
/(e) Routine White House,,communications on such-matters as the Cor:bined
Federal Campaign should be omitted unless there were special activities
or developments that turned the matter into one of more than routine
interest in a particular agency.
For further information on any aspect of this program please call the
National Archives and Records Service (Code 13-36331), Worth 3-6331..