LETTER TO (SANITIZED) FROM EVERETT O. ALLDREDGE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100170004-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: June 28, 2012
• Sequence Number: 4
• Publication Date: December 6, 1968
• Content Type: LETTER

Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
December 6, 1968
National Archives and Records Service
Washington, D.C. 20408
central-Intelligence gency
Chief, Records Administrative Staff
Washington, D. C. 20505
We are interested in getting information concerning magnetic tape
libraries in the Washington, D. C. area, and the number of the
tapes held in such libraries.
Will you assist us insofar as your agency is concerned? Our first
interest is to have known the physical location of the tapes, the
organizational location of the library, the name of the "librarian,"
the number of reels in the library, and those over five years old.
To gather this data we are enclosing GSA Form 7025, which should be
filled out for each tape library.
We are next interested in assisting agencies in determining what
information now recorded on magnetic tapes warrants permanent
retention. As a start toward that end we are enclosing GSA Form
7036. This form asks for a description of record content of all archival
tapes, nature and amount of usage, a copy of the source data imput,
where the information may be duplicated, and whether the permanence
of the information has been officially established.
If an analyst from our office can be of assistance in this effort,
please do not hesitate to call us. Several copies of both forms are
enclosed. If you need more they are available on request.
EVERETT 0. ALLDREDGE
Keep Freedom in Your Future With U.S. Savings Bonds
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
AGENCY TAPE LIBRARY CHARACTERISTICS SURVEY
4. IF STANDARD 1/2 TAPE. GIVE LENGTH (Feet)
D 300 D 1200 D 2400 m 3600
13. ARE THERE DIFFICULTIES IN READING OR CORRECTING OLDER TAPE? D NO D YES (Explain)
14. DOES LIBRARY MAINTAIN RUN BOOKS AND OTHER PROGRAM DOCUMENTATION? D NO D YES (Briefly describe)
15. SAMPLES OF TAPE LABELS. RECEIPT. AND DISCHARGE FORMS FURNISHED D NO D YES
GS,% NM W F 7a,25
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
. IS LIBRARY AIR.CONDITIONED?
El NO EJ YES
SECTION 11 - LIBRARY ENVIRONMENT
INSPECTION OF TEMPERATURE AND HUMIDITY
13 CONTINUOUS 0 PERIODIC 0 1RREGULAR II NONE
4. ARE LIBRARY AND COMPUTER FACILITIES SEPARATE?
M NO EJ YES
5. IS ACCESS TO LIBRARY LIMITED TO ADP PERSONNEL?
U NO 1:1 YES
e. HOW IS LIBRARY PROTECTED FROM FIRE?
FIREPROOF SMOKE DETECTION SPRINKLERS 0 CARBON DIOXIDE U OTHER (Specify)
FACILITIES DEVICE SPRAY
7. SPECIFY TYPE OF CONTAINERS USED e.g., Plastic, metal. etc.)
8. DESCRIBE MEASURES TO CONTROL DUST e.g., No rags; use of special vacuum; no eating, drinking, smoking. etc.
SECTION III - PRESERVATION TECHNIQUES
I. TAPES PROTECTED FROM UNAUTHORIZED ERASURE BY:
FILE PROTECTION El RECORDING RETENTION SPECIAL PROTECTION OTHER (Specify)
RING PERIOD ON LABEL DEVICE IN HARDWARE
2. INFREQUENTLY USED TAPES REWOUND
M NO [] YES (How often)
4, TAPES RECERTIFIED
El NO D YES (How often)
3. TAPES CLEANED?
El NO 0 YES (How often)
S. TESTING MATERIALS AVAILABLE
FIND 11 YES
GSA :QC7 T 7GL~Sr ~.ILI(?)
I..
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
 Declassified in Part --.Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2
I. CONTROL NUMBER(For NARS Use Only)
OFFICE OF RECORDS MANAGEMENT
NATIONAL ARCHIVES AND RECORDS SERVICE
WASHINGTON, D. C. 20408
G. RUN BOOR ^ No ^ YES (Describe)
. TYPE OF TAPE
^ PERIODICALLY REVISED OR UPDATED DATA
^ ONE-TIME COLLECTION OF DATA
^ YES
^ No
F ORM
GSA SEP ee 7036
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-00402R000100170004-2