INACTIVE OFFICE RECORDS AT ARCHIVES AND RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100050004-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 23, 2016
• Document Release Date: June 28, 2012
• Sequence Number: 4
• Publication Date: July 1, 1968
• Content Type: LIST

Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
_~., ~ ~~
INACTIVE OFFICE RECORDS
AT
ARCHIVES AND RECORDS CENTER
1 July 1908
(cubic feet)
DCI 1,388
17,330
22,672
22,102
3,220
Historical Collection File 702
GRAND TOTAL 67,x+14
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
ACTIVE RECORDS
IN
AGENCY OFFICES
Inventory June 1967
Total in HQ Area
216,855
232,095
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
TOTAL OFFICE HOLDINGS
AT
ARCHIVES AND RECORDS CENTER
1 ,Tiny 1968
DDP
DDS
DDS&T
Archival
Historical
(cubic feet)
1,644
44,120
23,472
22,618
5,417
6,345
TOTAL 104,318
~ Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part -Sanitized Copy Approved for Release 2012/06/28 :CIA-RDP73-004028000100050004-5
~y 1957_ 58
59
62 63
6ia
?65 66
67
69 70
71~ 'l5
Declassified in Part -Sanitized Copy Approved for Release 2012/06/28 :CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
by
Records Group
Retired Office Records
Supplemental Distribution.
Vital Records
Agency Archives.-
Information x~equests~
voiut~
Cubic Feet
67,414.
21,761
8798
b,.345
~, __ FY 1958 ;
June 1868- ~~
~
4 ~ 384 --- a. I `P
62,130
3,666.... ~. ~ ~
27562
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
ARCHIVES AND RECORDS CENTER'
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
M1~70R RECORDS GROUPS
AT
ARCHNES AND RECORDS CENTER
1 July l96$
(cubic feet)
Inactive Office Records
67, ~+1t+
Supplemental Distribution
21,761
Vital Records
$~?9$
Axchives
6, 3~+~
TOTAL
10,31$
~ 18,099 is at Suitland
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
SCOPE OF RECORDS PROGRAM PROBLEMS
RECORDS CREATION
1. Number of Agency forms today
2. Other-Agency documents DDI~CRS receives annually
3? Cables processed by Cable Secretariat annually
1. Volume of records in Agency Offices cu. ft.
2. Cost of a ~+-drawer Safe ~ Safes in use
3? Vital Record documents deposited last year
1. Volume of records now in the Records Center cu. ft.
2. Reels of Microfilm in the Records Center
3? Obsolete Files destroyed in last Fiscal Year cu. ft.
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part -Sanitized Copy Approved for Release 2012/06/28 :CIA-RDP73-004028000100050004-5
25X1
ument Denied
Declassified in Part -Sanitized Copy Approved for Release 2012/06/28 :CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
QUIZ ANSWERS
SCOPE OF RECORDS PROGRAM PROBLEMS
RECO~,~S CREATION
1. NUMBER OF FORMS IN AGENCY TODAY. 2,789
We have 2,601 and use 188 from other Agencies.
But ---- we rint_ 0 mi~.,~,~.,pn,co}~,e o~ these.each..year,
-~' - 5 - -
Printing costs were 250,000 for forms last year.
2, OTHER-AGENCY DOCUMENTS DDI~CRS RECEIVES ANNUALLY. 18 million
They receive about one million documents each year,
But ---- they average 18 copies of each,
However, that is not enough.
They copy 100,000 pages per month for distribution.
3. CABLES PROCESSED BY CABLE SECRETARIAT ANNUALLY. 750,000
----__e_._,_._~ ,
But ---- they average 25 copies of these for distribution.
This avera~es_18.7 million copies per year.
And this is but a portion of the total cable traffic.
FILES MAINTENANCE
1. VOLUME OF RECORDS IN AGENCY OFFICES. 232,000 cubic feet
This 1967 inventory is an increase of 31+,000 over 1960.
From 1961 thru 1966 the average annual increase was 11,000 cu, ft.
2. COST OF A 1+-DRAWER SAFE. 585? SAFES IN USE. 12,000
A safe holds 8 cubic feet of records.
A safe requires 8 square feet of floor space.
(1+ for the safe and 1+ for the drawer to open over)
Shelf files provide greater density of files per foot of space.
3. VITAL RECORDS DOCUMENTS DEPOSITED LAST YEAR, 17,000 items
This is an expensive and active program Agencywid.e.
It occupies almost 9,000 cubic feet at the Center.
Few of the Emergency Teams have tested their emergency records.
L_ _
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
 Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5
.'F
._'. -~;~a_~ i9
QUIZ ANSWERS
SCOPE OF RECORDS PROGRAM PROBLEMS
RECORDS DISPOSITION
1. VOLUME OF RECORDS NOW IN THE RECORDS CENTER. 10+,318 cubic feet
But ---- this volume is half the total amount received.
The average net annual increase the past 3 years was 7,500 cu. ft.
2. REELS OF MICROFILM IN THE RECORDS CENTER. 93,000 reels
A reel averages 2,000 images.
A cubic foot of correspondence averages 2,000 sheets.
This one for one ratio totals a Records Center of paper on microfilm.
3. OBSOLETE FILES DESTROYED IN FISCAL YEAR 1967 x+0,000 cubic feet
The offices destroyed 36,000 cubic feet of files in FY 1907.
The Records Center destroyed x+,000 cubic feet of files.
In the past 5 years Offices destroyed 175,000 cu. ft.
In the past 5 years the Center destroyed 60,000 cu. ft.
Declassified in Part - Sanitized Copy Approved for Release 2012/06/28: CIA-RDP73-004028000100050004-5