ODP TERMINAL ALLOCATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP95-00972R000100170007-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: August 27, 2012
• Sequence Number: 7
• Content Type: MEMO

STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6
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STAT
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MEMORANDUM POR: Deputy Director for Applications
Deputy Director for Processing
Chief, Management Staff
FROM
SUBJECT
Chief, Program and Budget Group
: ODP Terminal Allocations
1. On Friday, 2 February, I had a meeting with
DDA ADP Control Officer, to make sure
she had answers to all her questions about terminal
allocations. Her response to my request for DDA
FY 1981 terminal requirements was overdue. In this
meeting, which was originally scheduled by Helen for
Wednesday and then for Thursday, I explained to her that
ODP requirements would be handled separately and, there-
fore, she should not consider our terminal requirements
in FY 1979, 80 or 81 in determining the DDA FY 1981
requirements.
2. Background: In mid-November Helen had a meeting
of DDA ADP Control Officers to help coordinate responses
to OC's FY 1981 communication requirements and ODP's
processing requirements. I discussed the new terminal
requirement form and the reason for its use. In addition,
I passed out a draft copy of the form. On 30 November,
a menorandum, wrY 1981 Requirements for Computer Terminals'
was prepared for each Directorate and Office ADP Control
Officer. All the copies for each Directorate were sent
to the Directorate ADP Control Officer so whatever special
instructions that were necessary could be orovided when
the office copies were received. The responses, which
were to include a final Directorate-wide ranking, were
due back to ODP by 20 December. The responses were
received from all Directorates except the DDA within one
week of the deadline. Two weeks after the deadline Helen
first asked for clarification on several well taken points.
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6
This request for clarification led to a meeting on 3.Janu-
ary in which the D/ODP requested a memorandum be prepared
addressing these points. When there was agreement on
these points between Processing and myself, and the draft
memorandum had been reviewed by D/ODP, I called Helen to
let her know a memorandum would be distributed in the
near future but I would like to meet with her ASAP to
answer her questions so she could complete her FY 1981
requirements.
3. In our meeting I explained she was correct in
the identification of terminals subject to limited allo-
cation that were on the form she distributed to some ADP
Control Officers in early January. In addition I told
her:
a. The limitation on ODP terminals applies to
all situations in which ODP could provide a
terminal to access ODP central or dedicated
services, ODP or user provided minicomputers,
and external computer services.
b. Users can reprogram their funds to directly
procure terminals. However, this is subject
to the regular agency approval of reprogramming
actions.
c. The request for an exchange of terminals (e.g.,
an advanced terminal to replace a Delta Data)
would count against the allocation to a Direc-
torate. However, the replaced terminal can be
relocated within the Directorate and this will
not count against the Directorate's allocation
if the relocation action is initiated by the
time the requested terminal is installed. ?
The replacement of a terminal because it is
inoperative or initiated by ODP (e.g., Design 100
for a IBM 2741) does not count against an alloca-
tion.
4. During our meeting Helen asked- me if "ODP was
part of the DDA." My response was that ODP was not part
of the DDA as far as terminal allocations were concerned
but this would not reduce the number of terminals allo-
cated to the DDA in FY 1979 and 80. She accepted this
response without any apparent or obvious concern. I
reached the decision on treating ODP requirements sepa-
rately in FY 1979, 80, and 81 after I reviewed ODP's
requirements for these years and after a discussion with
the ADD/A, DD/P, and AC/MS who were in unanimous agree-
ment. I realize this is a change in our position but I
2
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6
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believe we made a mistake in the beginning when we included
ODP's 1979 allocation as part of the DDA allocation. Hy
reasons for my decision at this time are:
a. It would not be fair for the DDA allocation
to have to support high priority ODP terminal
requirements which in turn support the Agency
in general or specific non-DOA offices or pro-
jects.
b. The unique requirement of using terminals
to provide conputer services to the Agency.
c. The difficulty in a clear distinction between
which uses of ODP terminals are unique.
d. The question of allocating something back to
ODP that is within the ODP budget and ODP
gives final approval.
e. ODP has the only requirements that have been
surfaced for the advanced terminal. No clear
policy has been developed to what justification
is necessary for these terminals. I believe
this is an issue to be rnsolved within ODP.
It is quite possible the DD/A could send a
request for an advanced terminal to the Direc-
torate ADP Control Officer who would approve
it and the DD/P would not approve it when it
is forwarded to him for final approval.
f. ODP has only a few hard requirements for ter-
minals in FY 1979 and only one of the
terminals allocated to the DDA in FY 1980 was
for an ODP requirement.
g- /n FY 1981 ODP is planning to begin the
replacement of Delta Data terminals. These
replacements, to replace inoperative terminals,
will not be allocated in advance.
5. A decision must be made within ODP as to who
will approve and prioritize ODP terminal requirements
since the DDA Directorate ADP Control Officer will no
longer be requested to do this. It is assumed that
whatever reports previously provided to the DDA Directorate
ADP Control Officer containing ODP terminal inventories,
requirements, and usage will continue to be provided.
Distribution:
Origin
MS/ODP
essee,/i-C/P&BG, 1-ODP Registry, 2 - O/D/ODP
caj/9 rebruarv 197q
Declassified in Part - Sanitized Copy Approved for Release 2012/08/27: CIA-RDP95-00972R000100170007-6