OIS WEEKLY REPORT (5 - 11 JUNE 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300540012-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: July 12, 2011
• Sequence Number: 12
• Publication Date: June 12, 1986
• Content Type: MEMO

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MEMORANDUM FOR: Deputy Director for Administration
Director o n ormation Services
SUBJECT: OIS Weekly Report (5 - 11 June 1986)
1. *The Agency Security Classification officer, assigned to the
Information Resources Management Division (IRMD), prepared a memorandum
for signature by the DDA to the DDI concerning a comprehensive
community-wide document review by the Information Security Oversight
Office (ISOO). The review will take approximately two days and is
scheduled to begin in late July. The memorandum informs the DDI that the
review will focus on finished intelligence only.
2. *The Agency Security Classification Officer also prepared a letter
for the DDA's signature to the Director, ISOO, making a matter of record
the Agency's concerns regarding three information security initiatives
ISOO forwarded to the National Security Council. These initiatives would
require mandatory training for classifiers, revise guidelines for
investigating unauthorized disclosures, and require federal employees to
challenge classification decisions they believe to be incorrect.
3. An IRMD representative visited the Agency Archives and Records
Center (AARC) to instruct AARC personnel in reinspecting permanent record
microforms. This process is one aspect of the preservation program being
implemented at the AARC to support the Agency Historical Review Program.
The instruction covered requirements for the archival storage,
inspection, use, and disposition of permanent record microforms.
4. OIS annuitants continue to search for unaccounted for Top Secret
collateral documents. The search is now focusing on the retired records
of the Office of Scientific and Weapons Research (OSWR). Of the 305
documents located, 222 were charged to OSWR and 83 will require follow-up
review by IRMD. Fifty-six of OSWR's retired records deposits remain to
be searched.
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5. An IRMD representative will meet on 11 June with a representative
from the Directorate of Operations and the Office of Security to discuss
ways to enhance the control of SCI material in the DO. A recent IG
report recommended that OIS play an active role in this undertaking.
6. The National Archives and Records Administration (NARA) under the
auspices of OIS is preparing a three-day course on records disposition
tailored to records management problems and requirements unique to the
Agency. The course is scheduled from 19-21 August at the Ames Building.
Directorate and component RMOs will be provided a course outline and
invited to offer suggestions on the course content. The Information
Management Staff (IMS), DO, has requested places for 16 students.
7. Chief, IMS, DO, and several members of his staff visited the AARC
for a tour and briefing. Discussions centered on the large volume of DO
records scheduled for disposition review in 1987 and 1988. There are 621
cubic feet of records to be reviewed in 1987 and 4,278 cubic feet in 1988.
8. *The archivist at the Melville Memorial Library, State University
of New York sent five packages of classified documents from the personal
papers of the late Senator Jacob Javits to NARA requesting that the
documents be declassified. NARA in turn sent one of the documents
containing CIA equities to the Agency for review under the mandatory
review provisions of Executive Order 12356. The document was reviewed,
sanitized, and released to NARA for return to the Melville Memorial
Library. This is an example of how NARA can assist the Agency in
overcoming concerns about classified information in personal papers that
find their way into state historical societies, universities, or
libraries.
9. *The backlog of initial FOIA requests was reduced again this week
and now stands at 1373. This compares with the backlog of 2324 this time
last year and 3068 two years ago. Among the interesting FOIA requests
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MEMORANDUM FOR: Deputy Director for Administration
Chief, In ormatio nand Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (4 - 10 June 1986)
1.
The Week in Review 4 -
1
0 June 1986
1986 Weekly Average
a. New
cases
64
61.9
b. Case
s closed
83
73.5
c. New
appeals logged
5
3.6
d. Appe
als closed
9
2.8
e. Manp
ower (man-weeks)
100.6
102.2
2. Current Backlogs
a. Initial requests - 1373
b. Requests in administrative appeal - 205
c. Requests in litigation - 58
3. Spotlighted Requests
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STAT HGH/JAE:shL I(10 June 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
STAT 1 - C/IMS
1 - DDO/IRO
STAT 25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 4 June- 10 June 1986
1. On 6 June, a meeting planned to work out procedures for logging the
results of Historical Review (HR) into the ORIS database system was attended
by the OIS Legal Advisor and representatives of CRD, IPD, IRMD, and the OIS
Management Staff. The meeting broadened into a discussion of the legal
consequences when CIA will possess verbatim copies in ORIS of CIA documents
whose legal ownership will have been transferred to the National Archieve and
Records Administration under the CIA Historical Review Program. The
predominant feeling was that the copies of Historical Review documents in ORIS
will be legally subject to requests under FOIA, the Privacy Act, or Executive
Order 12356. Historical Review documents would differ from the material also
in ORIS released under FOIA, PA, or mandatory requests only in that Historical
Review documents were originally declassified through a systematic type review
program. The fact of CIA possession of copies, rather than who has legal
ownership of the originals, would be the deciding factor.
2. Participants of the above meeting also discussed the issue of what
statutes to apply to declassification and release under Historical Review.
CRD applies E.O. 12356, which aimes at protecting national security
interests. Section 3.4(c), however allows information cleared of national
security interests to be withheld if that is called for by the provisions of
"applicable statutes." Participants at the meeting felt that Historical
Review documents to be in ORIS should have been cleared under all statutes and
ready for public access without further screening from the CIA point of view.
CRD has been consulting for some weeks with the OIS Legal Advisor on whether
and how to apply the "applicable statutes" to Historical Review. When
adequate guidelines are formulated to do this, the first application will be
to the 1945-55 records of the O/DCI and the records on the U-2 program.(U)
3. The subject of logging procedures became the subject of a follow-up
meeting on 9 June between CRD, IPD, the OIS Planning Officer and Legal
Advisor. A strong preference was expressed to have inputting into ORIS done
in one place under central direction. A preliminary agreement was made to
detail CRD personnel to input for Historical Review on IPD's premises._~
4. For some time OIS has been concerned over classified documents in the
private papers of U.S. congressmen who usually donate their papers to home
state historical societies or universities which raises concern over the
storage and possible release to the public of classified information.
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We have one example where the archivist at the Melville Memorial Library at
the State University of New York at Stony Brook sent five packages of
classified items from the private papers of the late Senator, Jacob Javits, to
the National Archives and Records Agency (NARA) with the request that they be
delcassified. They asked that if the Archives was unable to release the
papers that they be reviewed by the appropriate agency under the mandatory
review provisions of E.O. 12356. One of the documents was eventually sent to
CIA for declassification review (E85-0103). The document was not from the
Executive Branch, but was a 1974 Senate Foreign Relations Committee report of
an interview by their staffers of certain State Department personnel on the
subject of overseas electronic surveillance. NARA has been able to extend the
mandatory provisions of E.O. 12356 to cover such non-Executive Branch
documents, when Executive Branch equities have been concerned.
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MEMORANDUM FOR: Director of Information Services
Chief, n orma i.on Resources
Management Division
SUBJECT: IRMD Weekly Report (4 - 10 June 1986)
1. WORK IN]_ PROGRESS
a. ~'RIS_Usage. Information Technology
Branch, continued his visits to Agency registries to review TRIS
procedures. This past week he visited the Office of Development
and Engineering, Office of Security, and Intelligence Community
Staff registries. The standardization of TRIS data fields
continues to be a problem. Meetings with each Directorate RMO and
their registry chiefs will be scheduled in the near future to
discuss this issue and any other problems relating to TRIS. The
only remaining registry left to be visited is the Office of Imagery
Analysis registry.
b. ORIS/HistoE ical_ Review_ Prog jIM. The Requirements
Evaluation and Training Section (RETS), ITB, successfully completed
the retesting of the ORIS/Historical Review Program input menu on
4 June. The RETS will now begin writing the new menu procedures
for the DECAL/ORIS Users Manual and when this is completed the
personnel responsible for inputting the information into ORIS will
be trained by RETS.
c. Top- Secret_ Dgce;nents. Messrs.
OIS annuitants, continue to review DI/OSWR
holdings at the Records Center in an effort to locate unaccounted
for TS collateral documents. Review activity for the week resulted
in 305 documents being located; X22 were on record as charged to
OSWR and 83 were listed for follow-up review by the Document
Accountability Section (DAS). Search activity will continue on the
remaining 56 OSWR retirement jobs.
DAS, continues to process information
for collateral TS documents located by OIS annuitants. The
processing of annuitant findings from the DO has been completed
with follow-up data entry actions required by the DO/TSCO. The
processing of the findings from the search of the DI/OSWR retired
holdings also continues. DAS, continues the
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review of hard copy documentation provided by DO/Operations
Group/Sensitive Information Section to identify document control
information that should not have been converted to the new TSCADS.
Another 85 items were deleted from the system this week.
DAS, continues to assist the DCI Executive
Registry in correcting TSCADS data entries.
The OC/OL Information Services Center (ISC) completed
the annual inventory of Top Secret documents charged to the Office
of Logistics. All documents were verified and the inventory list
will be forwarded to ICB/DAS this week. Efforts are now being
directed towards the annual inventory of Top Secret documents
charged to the Office of Communications.
2. SIGNI'LChNT EVENT /ACT VITIE
a. R cpi s. Pie ex~~t~o
Information Management Branch, visited the Agency Archives and
Records Center (AARC) on 4 June 1986 to instruct AARC personnel in
the practice and operational procedures for the reinspection of
permanent record microforms. This process is one aspect of the
preservation program being implemented at the AARC to support the
Agency Historical Review Program. briefed five
members of the Archives Section on the purpose of the preservation
program and the requirements for the archival storage, inspection,
use, and disposition of permanent record microforms. The briefing
was followed by a general introduction to the film inspection
equipment (microscope, densitometer and light table), and two
one-on-one sessions where individuals took resolution and density
readings from test targets on film and visually ins ected the film
for physical imperfections. It is anticipated that
will return to the AARC the week of 9 June to complete t e
instruction for the remaining four members of the Archives Section.
b. I o do Secu t Ove t Of fie. A ;5M M tte .
Agency Security Classification Officer (ASCO),
prepared a memorandum for the DDA's signature to the DDI concerning
a comprehensive community-wide document review being conducted by
the Information Security Oversight Office (ISOO). A two-day review
of Agency documents is scheduled to begin during the latter part of
July. The memo advises the DDI that, because the review will focus
on finished intelligence only, it will be limited to the DI.
The ASCO prepared a letter for the DDA's signature to
the Director, Information Security Oversight Office (ISOO), making
a matter of record the Agency concerns regarding three of the
2
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information security initiatives ISOO forwarded to the NSC.
Although, the Agency had previously advised ISOO of our concerns
during the discussions that took place in October 1985, this
memorandum serves as a written record of the Agency's position
concerning ISOO Initiative Nos. 1, 2, and 13.
c. Records PIspo,sitipD.CouKP-e. Chief, IMB, and
Records Administration (NARA) to discuss plans for the upcoming
Records Disposition Course sponsored by OIS. NARA is preparing a
three-day course on records disposition that will be tailored to
address records management problems and requirements unique to the
Agency. The course will run from 19-21 August and will be held at
the Ames Building. The Directorate and component RMOs will be
provided with a sample syllabus explaining the material to be
covered in the various sessions and are invited to offer
suggestions to further tailor this course to meet their own
particular needs. The Information Management Staff (IMS), DO, has
already requested they be permitted to send 16 IMS personnel to the
course.
d. I f do v?c Cente ctiyit'e . The Office of
Communications has transferred the custodianship for all
communications equipment located in the
to the ISC personnel. This additional responsibility requires the
ISC personnel to change the crypto cards periodically in the
equipment and to conduct periodic inventories of the crypto
equipment charged to their custodianship.
A second Delta Data computer terminal was recently
installed in This terminal will
enable the ISC personnel to keep pace wita e growing volume of
document information that must be entered into the TRIS data base
for ISC customers.
e. RecordS,,C~i~t~r ~,ctyivitie~. Chief,
Information Management Staff (IMS), DO, and other members of his
staff visited the Agency Archives and Records Center (AARC) on
2 June for a briefing and tour of the AARC. Discussions centered
around the large volume of DDO records stored at the Center that
?~
are scheduled for review during 1987-88. There are 621 cubic
of records to be reviewed in 1987 and 4,278 cubic feet in 1988
Messrs.) Imet with the Chief, AARC, at
the AARC facility on 3 June. Personnel matters and records
activities were discussed with AARC management. Also, job
interviews were conducted with candidates for an AARC technical and
an AARC clerical position. Messrs. toured the
physical facilities, noting the ceiling leaks, alarm deficiencies,
and shelving and expansion plans.
3
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Records Center personnel performed the following
activities during the week:
RAMS: Made 19 additions and 4 changes.
ARCINS: Jobs received/edited: 12.
Jobs keyed: 19 consisting of
2,069 entries.
Jobs completed: 18.
Accessions: Received 9 jobs totaling
58 cubic feet.
Serviced 1,651 requests for
records (270 for annuitants).
3. SCHEDULED MEETINGS
Acting Chief, Information Control Branch, will
meet this week with a representative of the Directorate of
Operations and the Office of Security to discuss a course of action
to strengthen the control of SCI material in the DO. A recent IG
report recommended that OIS/IRMD play an active role in remedying
the situation and provide assistance as necessary.
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Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
4-10 June 1986
1. RPD is currently processing 126 jobs, a slight increase over last
weeks total of 116. (U)
2.I prepared a priority Headquarters Notice initiated by
the Executive Officer to the DDA explaining to all employees the circumstances
surrounding an article in a Vienna, Virginia newspaper alleging Ku Klux Klan
activity at CIA.
3, initiated by OIS/IRMD
to remind employees of their responsibility to adhere to the classification
procedures prescrilfed in E.O. 12356, has been forwarded to the DDA for
approval.
4. Concurrence has been received from Chief, CRD and the OIS Legal
&dvisor on Draft C comments to E A
final version of this regulation will be prepared and submitted to the A for
approval.
5. is processing a priority Employee Bulletin entitled,
"Summary of the Federal Employees' Retirement System Act of 1986". This
bulletin was initiated by the Office of Personnel to explain the major
provisions of this new retirement legislation which was signed into law by the
President on 6 June 1986.
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