OIS WEEKLY REPORT (26 JUNE - 2 JULY 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300540009-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 15
• Document Creation Date: December 27, 2016
• Document Release Date: July 12, 2011
• Sequence Number: 9
• Publication Date: July 2, 1986
• Content Type: MEMO

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2 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (26 June - 2 July 1986)
1. *The Classification Review Division (CRD) received an inquiry from
the National Archives and Records Administration (NARA) concerning OSS
interrogation reports from WWII. The reports were prepared by the SCI-Z
unit of the Combined Allied Force Headquarters/Mediterranean located in
Rome, Italy. Classification markings on the reports indicate British
equities and raises the question whether the British should see the
material as part of the review process. The NARA representative said the
British have copies of the reports which they plan to hold as classified
until 1989. He also said that the reports normally did not require
coordination with the British. Although CRD accepts NARA's rationale,
Agency reviewers will take a sampling of the material, review it,
coordinate with the Directorate of Operations, and advise NARA whether we
will agree to applying its criteria in this particular case.
2. The Information Resources Management Division (IRMD) hosted a
tour of the Headquarters exhibit of "Donovan, The Early Years" for five
representatives from NARA. Curator, Historical
Intelligence Collection, gave t e group an in eyes ing narrative on the
exhibit. The NARA personnel in attendance are currently involved in the
transfer of records of CIA predecessor wartime organizations.
3. IRMD representatives briefed Office of Logistics (OL) senior
managers on the results of a recent information management survey
covering the OL Supply Division. A number of recommendations were made
for improving the division's information handling and records management
practices. This is the first of a series of briefings that will be
provided during the OL survey.
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4. A second group of personnel from the Printing and Photography
Division (P&PD) received training on dissemination procedures and the
handling of SCI material. The training was recommended by IRMD in
response to concern expressed in an Inspector General report relating to
P&PD dissemination procedures. Arrangements were made with P&PD, the
Office of Current Production and Analytic Support, and the Office of
Security to provide the students and instructors for this training.
5. An IRMD representative met with representatives of the
Unauthorized Disclosure Analysis Center/Community Counterintelligence and
Security Countermeasure Staff/ICS to discuss establishing a file series
for case files on "leaks".~
6. The final survey report on the Office of Communications
information management program has been completed. It contains 27
recommendations to simplify or improve OC's information handling and
records management practices. OC senior management expressed general
agreement with the recommendations and intent to implement them.
7. As reported in OIS Weekly dated 26 June, paragraph 3, CRD in
conjunction with the National Security Agency and the Directorate of
Operations is reviewing 162 boxes of records relating to the U.S. vs.
Felt-Miller case. Initially, the reviewers will identify and tab
material that is of interest to the Agency. CRD estimates that a
reviewer can complete the review of about two boxes a day. The task,
therefore, is expected to take four experienced reviewers about 20
working days to complete.
8. From the beginning of the Historical Review Program, CRD has been
assessing its efforts to guard against the release of bits of information
that although individually innocuous in the aggregate reveal intelligence
sources and methods. After reviewing approximately 30 feet of records
qualifying under the program, CRD offers the following examples of an
aggregate (mosaic) effect:
C O N F I D E N T I A L
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C O N F I D E N T I A L
9. *The backlog of initial FOIA requests was further reduced this
week to 1323. This compares with a backlog of 2254 this time last year
and 3044 two years ago. During this reporting period, the Chief and
Deputy Chief of the Information and Privacy Division, along with the
Information Review Officer, Directorate of Administration, and the OIS
Legal Advisor, gave a one-day seminar for the Office of Personnel (OP) on
handling Privacy Act requests. This was done at OP's request for 12
newly designated component Freedom of Information Officers. IPD is
prepared to tailor such a course for any Agency component that may be
interested. A separate IPD report is attached.
C O N F I D E N T I A L
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2 July 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (25 June - 1 July 1986)
1.
The Week in Review 25 June - 1 July 1986 1986 Weekly Average
a. New
cases
42
61.7
b. Case
s closed
48
74.0
c. New
appeals logged
6
3.5
d. Appe
als closed
1
3.1
e. Manp
ower (man-weeks)
82.0
101.0
2. Current Backlogs
a. Initial requests - 1323
b. Requests in administrative appeal - 197
c. Requests in litigation - 56
3. Spotlighted_Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
Items of S ecial Interest
a. The Chief and Deputy Chief of Information and Privacy
Division, along with the Information Review Officer of the
Directorate of Administration and the OIS Legal Advisor,
presented this week a one-day seminar on handling Privacy Act
requests for the Office of Personnel. This was done at the
request of OP for the training of 12 newly designated component
Freedom of Information Officers. If any other components have
similar needs, IPD will be glad to tailor such a course to their
requirements.
b. The Chief of IPD also conducted a segment of the
current Office of Security Special Agents Training Course
concerning the Privacy Act as it will relate to the new agents'
field work. A number of issues were discussed including
confidentiality for informants, access to records compiled
during the course of an investigation, and the right to seek
amendment of one's file.
c. We continue to make progress on the plans to acquire
state-of-the-art hardware for the OBIS system--the electronic
data base of previously released information. The system we
envision will provide access to all concerned Agency components
and will include IBM PC terminals, high resolution digitizers
and monitors, and laser printers. Data storage, in digital
form, will be on OIT main frame disk drives; ultimately, we look
to storage on optical disks.
ADMINISTRATIVE-INTERNAL USE ONLY
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HGH/FBR:kas~ 2 July 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IM~
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IFD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
ADMINISTRATIVE-INTERNAL USE ONLY
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1 July 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 24 June - 1 July 1986
1. From the beginning of the Historical Review Program we have mounted a
special watch to protect against the release of the bits of information that
are individually innocuous, but in the aggregate reveal intelligence
personnel, methods and activities. Documents will be transferred to NARA in
coherent blocks, making it easy for outside researchers to assemble the bits
and pieces into mosaics. Our efforts--after the review of some 30 feet of
records--have yielded the following examples of aggregate effect:
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2. OIS/CRD is participating in the review of the 162 boxes of records of
the U.S. vs Felt case. The review was begun on 25 June 1986 at the Department
of Justice (DOJ). ice needs the storage space and wants to retire these
records to NARA. rovided two reviewers and OIS/CRD provided two
more as the review began. The objective is to identify and tab material that
is of interest to CIA. It appears that a reviewer can complete the review of
about two boxes a day so its estimated that the task will take us about 20
working days if we have four experienced reviewers each day. So far very
little information of interest to CIA has been found.
3. CRD received a query from Tom Hohman of NARA at the Washington
National Records Center (WNRC) concerning OSS reports of interrogation from
WWII. The reports, which are on microfilm, record the results of
interrogations by OSS of Italian prisoners of war made by the SCI-Z unit of
the Combined Allied Force Headquarters/Mediterranean located in Rome, Italy
during 1944. These reports contain the marking "MOST SECRET (British
Channels)" and this, together with the "Combined" nature of the parent unit
raises the question whether the British should review the reports before they
are declassified. Since the interrogations were conducted by OSS and the
reports written by them, in the past it has been the policy not to coordinate
the review with the British according the Hohman. We told Hohman that his
sounded acceptable but we would look at sampling of the material during our
next visit to WNRC and give him a more definitive answer. At that time, if it
appears appropriate, we will check with the DO. Hohman also stated that the
British have copies of these reports which they plan to hold classified until
1989. ~~
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1 July 1986
MEMORANDUM FOR: Director of Information Services
Management Division
Chie , In orma ion esources
SUBJECT: IRMD Weekly Report (25 June - 1 July 1986)
1. WORK IN_ P~og~ress
a. T~2I~_Us~ge. TRIS Data Base
Administrator, Information Technology Branch, has completed his
scheduled visits to Agency registries to discuss TRIS problems with
the users. His recent visit to the Office of Imagery Analysis, DI,
surfaced with the same common problem he has encountered in most of
the registries; that being the non-standard entries being entered
in the TO and FROM fields. Chief, Information Technology Branch,
and Chief, Information Services Branch, are currently discussing
and planning procedures to effect IRIS entry standardization
Agency-wide.
b. To ec t e t Messrs. and
have completed their review o DI retired
records holdings at the Records Center. Review activity for the
week resulted in 67 TS documents being located; ~,5 were on record
as being charged to OSWR and t,~a,.o were listed for follow-up review
by the Document Accountability Section.
Document Accountability Section (DAS),
continues to process in ormation for collateral TS documents
located by OIS annuitants. Processing of search findings from the
DI/OSWR retired holdings continues by verifying information with
office records. Verification efforts this week resolved 17
previously unaccounted for documents. continues
th o documentation rovided by
DO with document
control information in TSCADS. Appropria e a bus ments to DO
s stem information will be entered following data review.
reviewed Form 26s returned to this office for
filing from retirement jobs destroyed by the Records Center. Two
documents previously on record as unaccounted for were resolved in
this review. In addition, a visit was made to OSWR to assist in
recording TSCADS information; 1...~ document entries were serviced in
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this session. Research on specific document copy information was
also conducted for the O/DDS&T, DDS&T/Office of Research and
Development, and DDI/Office of Imagery Analysis to assist Top
Secret Control Officers in making proper TSCADS data entries.
summer employee, is reviewing Form 26s recalled
from the Recor s Center in preparation for incorporating these
forms with DAS files.
Chief, Document Accountability Section, sent
a memorandum to DO/Information Management Staff summarizing efforts
by DAS to verify TSCADS document control information with DO office
holdings. More than 15,000 collateral TS documents in the
Operations Group/Sensitive Information Section were reviewed by
annuitants for comparison with system information. DAS will
continue to assist the DO in completing the verification of DO
office holdings with recorded TSCADS information.
2. SI~G~II~ICANT -EVENTS/ CT~VITIES
a. Q~fice of Cotnmup~cat~ons'~ SuXvev. The final survey
report on the Office of Communications' Information Management
Program has been completed and sent to Chief, IRMD, for review.
The survey report contains 27 recommendations to simplify or
improve OC's existing information handling and records management
practices. OC senior management expressed general agreement with
the study's recommendations and their intent to implement them.
b. 0 f'ce o i 'c S ve Acting Chief,
Information Control Branch, and ICB, briefed Office of
Logistics (OL) senior managers on the resu is of their information
management survey completed in the OL Supply Division. A number of
recommendations were made by the OIS briefers for improving the
information handling and records management practices in the
division. This is the first of a series of periodic briefings that
will be provided during the OL survey. The briefing was deemed to
be overwhelmingly successful, based on the response from OL senior
management.
c. ISC.Acti.yit~es. Regulatory Policy
Division, has completed two week s training in the Ames ISC. She
will work in the O/DDA registry for two weeks before reporting to
her assignment in the DI registry. completed a week
of training in the Ames ISC and reported to t e I executive
registry on 30 June, to begin her first assignment in the MI career
service. Information Privacy Division, reported to
the Ames on une o begin training in re istr o erations
prior to receiving a registry assignment. reported to
the Office of Securit on 30 June to operate the newly established
registry
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d. ID~'ormation ~iandliDg_Tr~in~Dg. A second group of
P&PD/OL personnel received training in dissemination procedures and
the handling of SCI material in the CPAS registry on 30 June. The
training was recommended by IRMD in response to a concern expressed
in an IG report relating to P&PD dissemination operations.
Arrangements were made with the Office of CPAS, P&PD, and OS/SSC to
provide the students and instructors for this training session.
e. Fy~.eS_ Ma,i~te~a~ce. Information Control
Branch, will meet with representatives o e Unauthorized
Disclosure Analysis Center/Community Counterintelligence and
Security Countermeasure Staff/ICS on 1 July to discuss establishing
a file series for their case files on "leaks".~~
f. N do a C as ificatio M eme t So iet e i
Agency Security Classification Officer, attended the
National Classification Management Society Seminar in San Francisco
during 23-27 June. The seminar covered many areas of
classification management, however, particular emphasis was placed
upon the unauthorized disclosures of classified information and
focused on the security aspects of classification management,
unauthorized disclosures, contractor security, and the hostile
intelligence threat. The speakers' agenda included presentations
by Kenneth deGraffenreid of the NSC staff; Thomas O'Brien,
Director, Defense Investigative Service; Michael Levin, Special
Assistant to the Director for Policy, National Security Agency;
David Whitman, Office of the Under Secretary of Defense (Policy),
as well as many other outstanding speakers such as George Thompson,
Esq., Ministry of Defense of the United Kingdom. The Agency was
represented by Assistant General Counsel for
Intelligence Community Affairs, on a panel moderated by
Steven Garfinkel, Director, Information Security Oversight Office.
specifically addressed the use of the polygraph as an
investigative tool. The seminar presentations and discussions were
unclassified and were attended by approximately 300 persons. The
majority of attendees were from the private sector, representing
such companies as Hughes, TRW, and Martin-Marieta.
g. Headcr! ua~te~s',~x~ii_bit~oD, Tou~,,~y_ NARA
Re~~~~eDtat,~Ye~. IRMD hosted a tour of the Headquarters' exhibit
of "Donovan, The Early Years" for five representatives from the
National Archives and Records Administration (NARA) on 24 June.
Curator, Historical Intelligence
Collection, gave t e group an interesting narrative on the
exhibit. The NARA personnel in attendance were the same NARA
personnel who are currently involved in the transfer of the records
of CIA predecessor wartime organizations.
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Records Center personnel performed the following
activities during the week:
Made 41 additions, 1 change, and
5 deletions.
Jobs received/edited: 18.
Jobs keyed: 26 consisting of
5,438 entries.
Jobs completed: 19.
Accessions: Received 35 jobs totaling
158 cubic feet.
References: Serviced 1,658 requests for records
(84 were for annuitants).
Dispositions: Transferred 240 cubic feet of
material to the hammermill
for destruction.
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1 July 1986
MEMORANDUM FOR: Director of Information Services
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
25 June - 1 July 1986
1. RPD is currently processing 120 fobs, down slightly from last weeks
total of 122. (U)
2. was forwarded to
the DDA for approval. This notice announced the titles of senior directorate
officers who have been appointed to review and approve requests to issue
solicitations and requisitions submitted after the deadline dates previously
published in
previous notice.
ditional deadline dates for
expedited the preparation and processing of ~
s notice was initiated by the DCI to inform Agency
employees a out t e continued progress of the Excellence program.
were printed and distributed by Printing an P otograp c v s on,
P&PD OL on 1 July as requested by the Office of Finance. The successful
processing and distribution of these issuances to coincide with the
Government aide GSA regulation is the result of a substantial amount of effort
from both RPD and P&PD.
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