OIS WEEKLY REPORT (11 - 17 SEPTEMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530016-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 16
• Publication Date: September 18, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
18 September 1986
MEMORANDUM FOR: Deputy Director for Administration
Director o n ormati.on Services
SUBJECT: OIS Weekly Report (11 - 17 September 1986)
1. The Chief of the Information Resources Management Division
(IRMD), other IRMD representatives, the Legal Advisor to the Office of
Information Services (OIS), and a representative from the Office of
Congressional Affairs (OCA) met with a staff member of the House of
Representatives Government Operations Sub-Committee to discuss an OIS
proposal for amending the FY 1987 Intelligence Authorization Bill. The
proposed amendment would exclude CIA from the current procedure of
notifying the public in the Federal Register when the National Archives
and Records Administration (NARA) is reviewing an agency's proposed
records control schedule. Records schedules of all agencies presently
are open for public review for 60 days from the date of notification in
the Federal Register pending NARA approval. CIA schedules are classified
and are not open for review by the public. They, nevertheless, are held
60 days before being approved by the Archivist. The House staff member
seemed receptive to the proposal.
2. The Office of Information Services comments on the most recent
draft of the Stilwell Working Group report on counterintelligence and
security countermeasures plans, programs, and capabilities were forwarded
to the Office of Security. OIS comments focus on information security
and matters related to the Information Security Oversight Office.
3. The Director of Information Services recommended to the Director,
Community Counterintelligence and Security Countermeasures Staff of the
Intelligence Community Staff that the Agency Security Classification
Officer from IRMD represent OIS on the Information Security Committee
(ISCOM) of the Senior Interagency Group-Intelligence (SIG-I). ISCOM
supports SIG-I on matters concerning protection and accountability of
classified information.
ADMINISTRATIVE - INTERNAL USE ONLY
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AIMIN1b1-MAI IV.t - ti it sriu-. vow v" Jul
4. Two IRMD representatives attended the 25th Annual Information
Resources Management Conference sponsored by the General Services
Administration. The conference focused on automated data processing,
records management, and telecommunications. The conference was
informative and well organized.
5. Representatives from OIS attended a portion of the annual
Declassification Review Training Seminar for Presidential Library
Archivists held at the National Archives. The Director of ISOO and
representatives from the Departments of State and Defense, the National
Security Agency, and the National Security Council briefed archivists on
their needs and heard the archivists' problems in return. Significant
discussions covered such concerns as the need for libraries to maintain
unclassified shelf lists, whether agencies should send results of their
reviews directly to the original requestor, and the libraries' request to
have TOP SECRET documents reviewed for temporary downgrading to enable
easier handling. Regarding the last item, the Director, ISSO said that
such a dispensation would be most unlikely.
8. The backlog of initial FOIA cases further decreased during the
reporting period to 1247. This compares with a backlog of 2025 one year
ago and 3107 two years ago. This week 19 requesters received a response
of "no records available" to their Privacy Act requests. Other items of
interest are in the weekly report of the Information and Privacy Division
which is attached.
Attachment
As Stated
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
17 September 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (10-16 September 1986)
1. The Week in Review 10-16 Sept 1986 1986 Weekly Average
a. New cases 66 59.7
b. Cases closed 68 70.4
c. New appeals logged 3 3.3
d. Appeals closed 3 3.2
e. Manpower (man-weeks) 99.1 96.9
2. Current Backlogs
a. Initial requests - 1247
b. Requests in administrative appeal - 190
c. Requests in litigation - 54
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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Hl)M11Vlb"1'1(H'1'1Vr+-11V1rtC1VHL UJr. VLNLai
"y' HGH/KK:kas~(17 September 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
STAT 1 - C/IMS
1 - DDO/IRO
STAT 25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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16 September 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 9 September - 16 September 1986
1. Referrals Branch received a request from a current agency employee to
examine a 1956 document to determine if it ever had been declassified or, if
not, whether after review, it could be released for the personal use of the
requester. The document mentioned the employee by name in the context of an
RIS attempt to penetrate an overseas station. Since the document had never
been examined under systematic review or any other review as best could be
determined the request was referred to IPD for formal handling under the
FOIA. (U)
2. The information and Privacy Coordinator and DC/IPD, Chief/CRD and
C/CRD/RB attended a portion of the annual Declassification Review Training
Seminar for the Presidential Library Archivists held at the National Archives
and hosted by Alan Thompson, Director of the Declassification Division at
NARA. Representatives from several government agencies including State, DOD,
NSA, NSC, and the Director of ISOO, briefed the archivists on the needs of the
agencies and heard of the archivists' problems in return. Three items that
were discussed were:
a. The need of the libraries to maintain unclassified shelf lists
and concerns over the possible security implications in this
situation;
b. The question whether agencies should send results of their
reviews directly to the original requestor or back to the
library - no decision reached; and
c. The libraries' request to have TOP SECRET documents "temporarily
downgraded" for easier handling through the declassification
review process. Director, ISOO opined that such a dispensation
would not be forthcoming and no final decision was taken on this
request. (U)
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16 September 1986
Management Division
Chief, Information Resources
SUBJECT: IRMD Weekly Report (10-16 September 1986)
1. WORK IN PROGRESS
Chief, Office of Communications/Office of
Logistics Information Services Center, received a letter of
appreciation from Chief, Communications Security Division, OC. The
letter commended her "expertise" in handling some OC-CSD T&A cards
returned from Compensation Division in error.
A combination dutch-door and counter was installed in
the Ames/ISC. It will restrict access to ISC personnel only, and
thus provide improved security and a more efficient mail handling
process.
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2. SIGNIFICANT EVENTS/ACTIVITIES
a. Meeting with Hill Staffer re Intelligence
Authorization Bill. hief Information Resources
Management Division (IRMD); eputy Chief/IRMD;
Office of Information Services' Legal Advisor; and
ffice of Congressional Affairs (OCA), met on
eptember with John Parisi, House staffer on the Government
Operations Sub-Committee, to discuss OIS' proposed amendment for
the FY 1987 Intelligence Authorization Bill. The amendment deals
with the exclusion of CIA Records Control Schedules from the
National Archives and Records Administration's (NARA) current
procedure of providing notification to the general public in the
Federal Register that the schedules are being reviewed by NARA.
The schedules of most agencies are open for review by the public
for a period of 60 days, pending approval by the Archivist of the
United States. The schedules submitted to NARA by CIA are
classified and are not open to review by the public. Yet, CIA
schedules are also held 60 days before being approved by the
Archivist. This procedure is little more than an exercise in
futility. To hold the schedules for 60 days even though they
cannot be reviewed by the public serves no good purpose. Although
he did not express his support or non-support for the request,
Mr. Parisi seemed receptive; given the stated reasoning that this
procedure is accomplishing nothing of benefit to the general public.
b. Security Classification Activity. The Office of
Information Services (OIS) comments on the most recent draft of the
Stilwell Working Group report on counterintelligence and security
countermeasures plans, programs and capabilities were forwarded to
the Office of Security. OIS comments, prepared by the Chief,
Classification Management Branch, concentrate on information
security and ISOO related matters.
The Director of OIS recommended to the Director,
Community Counterintelligence and Security Countermeasures Staff
(D/CCISCMS) of the Intelligence Community Staff (ICS), that
Agency Security Classification Officer (ASCO),
represent OIS on the Information Security Committee (ISCOM) of the
Senior Interagency Group-Intelligence (SIG-I). The ISCOM will
support the SIG-I on matters concerning the protection and
accountability of classified information.
2
CONFIDENTIAL
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Information Resources Management Conference.
Chief, Machine Section,
Information Management Branch, and Information
Technology Branch, attended The 25th Annual In ormation Resources
Management Conference (IRMCO), sponsored by the General Services
Administration (GSA). The conference was conducted in Richmond,
Virginia, on 9-12 September 1986. It dealt with three facets of
information resources management; automated data processing,
records management, and telecommunications. The conference was
informative, extremely well organized, and conducted in a very
professional manner.
d. FOIA Weekly Statistics. Information Technology
Branch/IRMD personnel met with Information Privacy Division
personnel to discuss the FOIA/PA weekly statistics. Discussions
centered around streamlining the FOIA statistical gathering
process. ITB offered some suggestions which would eliminate the
need for IPD to manually keep weekly statistics in addition to
those generated by computer. If these minor enhancements to the
IPS system work, IPD will be able to eliminate the manual counts
that they have been doing for the last nine years. ITB also
provided IPD with computer listings of all outstanding FOIA/PA
cases by component and external agencies. ITB will also look into
the feasibility of providing spreadsheets based on weekly
statistics which could be submitted as part of the IPD weekly
report.
e. Records Center Activities. Records Center personnel
performed the following activities during the week:
RAMS: Made 16 additions, 4 changes, and
2 deletions.
ARCINS: Jobs received/edited: 25.
Jobs keyed: 18 consisting of
3,241 entries.
Accessions: Received 22 jobs totaling
161 cubic feet.
References: Serviced 1,989 requests for records
(57 were for annuitants).
Dispositions: Transferred 130 cubic feet of
material to the hammermill for
destruction.
Special Runs: One to OGC and one to Stafford.
3
CONFIDENTIAL
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ADMINISTRATIVE - INTERNAL USE ONLY
16 September 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
10 - 16 September 1986
1. RPD is currently processing 117 jobs, an increase of four over last
week's total of 113.
2. Priority processing was given to an Employee Bulletin informing all
employees that the Director of Personnel would provide a briefing on the new
Federal Employees Retirement System (FERS). Two briefings are scheduled in
the Headquarters auditorium on 18 and 23 September 1986. Additional briefings
are planned for personnel located outside Headquarters building and a video
tape will be made available to employees who cannot attend these briefings.
4. Because of recent media coverage of sexual harassment in the
workplace, the Office of Personnel has initiated a Headquarters Notice to
remind all employees of the Agency's policy on sexual harassment. The notice
also advises employees that Agency regulations state that sexual harassment is
unacceptable conduct and will not be tolerated.
ADMINISTRATIVE - INTERNAL USE ONLY
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