OIS WEEKLY REPORT (25 SEPTEMBER - 1 OCTOBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530014-0
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 14
• Publication Date: October 2, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (25 September - 1 October 1986)
1. The Deputy Chief of the Regulatory Policy Division gave a
presentation on the Agency's regulatory system at the Office of
Personnel's Regulations Workshop. Included was a discussion of the types
of regulatory issuances, the steps in publishing an issuance, and ways to
improve the process.
2. The Information Technology Branch (ITB), Information Resources
Management Division (IRMD), is evaluating the use of graphic software
packages such as CUECHART and TELL-A-GRAF to present the weekly
statistics involving the number of FOIA and Privacy Act requests received
and processed by the Information and Privacy Division (IPD).
3. The Office of Information Services has received notification from
the Office of Congressional Affairs that the Senate Select Committee on
Intelligence no longer wishes to receive copies of revised Agency records
control schedules after approval by the National Archives and Records
Administration. This change shortens the review and approval period by
60 days.
4. The Chief, IRMD escorted several members of the Records Appraisal
and Disposition Division, National Archives and Records Administration
(NARA), to the Agency Archives and Records Center for a briefing and
tour. The NARA personnel seemed genuinely impressed with the Center's
operation.
5. The Information Security Oversight Office (ISOO) inspected the
document and information security classification practices and procedures
of the National Photographic Interpretation Center (NPIC). The ISOO
inspectors reported that NPIC standards meet, and in some instances
exceed, those prescribed by Executive Order 12356. Evidently stimulated
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ADMINISTRATIVE - INTERNAL USE ONLY
by the ISOO inspection, the Director, ISOO has requested a tour of NPIC.
Arrangements for the tour will be made through the Directorate of Science
and Technology Records Management Officer.
6. The Agency Security Classification Officer, assigned to IRMD,
attended a meeting of the DCI's Intelligence Information Handling
Committee (IHC). Standard security classification and data descriptor
labels for ADP storage media were adopted by the Committee and will be
incorporated into Director of Central Intelligence Directive (DCID) 1/16
when it is revised.
7. The backlog of initial FOIA cases was decreased further during
the reporting period to 1243. This compares with a backlog of 1967 one
year ago. Two years ago IPD broke the 3000_barrier yby reducing the
Attachment
ADMINISTRATIVE - INTERNAL USE ONLY
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MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (24-30 September 1986)
1.
The Week in Review
24-30 Sept 1986 1986 Weekly Average
a.
New cases
59.6
b.
Cases closed
52
69.9
c.
New appeals logged
2
3.3
d.
Appeals closed
6
3.4
e.
Manpower (man-weeks)
112.6
96.7
2. Current Backlogs
a. Initial requests - 1243
b. Requests in administrative appeal - 183
c. Requests in litigation - 50
3. Spotlighted Requests
ADMINISTRATIVE-INTERNAL USE ONLY
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 STAT
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5. Item of Special Interest
Appeals and Litigation Branch has been reviewing its oldest
cases and during the past few weeks was able to close seven
appeals received in 1976, 1978, 1979, 1983 (3 cases), and 1984.
ADMINISTRATIVE-INTERNAL USE ONLY
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ti JL111Y L~7 L.[ 11 V LL- 1LI1 iLi~LcaJ-J vu- VLLi
HGH/FBR:kas~ ~
(1 October 1986) (FINAL)
Orig
Adse
1
DCI/DDCI/Executive
1
DCI History
1
DDI
1
DDO
1
DDS&T
5
OIS
1
C/PAO
1
Comptroller
1
IG
1
OGC
1
OCA
1
OP
1
OL
1
C/IMS
DDO/IRS
25
DDO/IM
1
DDI/IRO
1
DDA/IRO
1
IC/IRO
1
OIS/LA
1
IRG/OS
1
IPD Subject
1
IPD Chrono
1
IPD Reading
1
HGH
1
LSS
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30 September 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 23 September - 30 September 1986
The Director of Information Services (DIS) visited the offices of CRD for
14
a briefitg and walk-through of the Historical Review Program (HRP). The
purpose was to update the DIS on the HRP and in part to prepare him for the
upcoming meeting concerning requirements placed on the Agency with passage of
the CIA Information Act. The HRP was created as a result of agreements
reached during passage of the Act. Similar briefing will be given to the DDIS
and to the Chief of the History Staff. (U)
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30 September 1986
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (24-30 September 1986)
1. WORK IN PROGRESS
a. Information Services Centers Planning.
Chief, Information Services Branch, IRMD, and
Information Technology Branch, IRMD, met with
Deputy Chief Information Management Division
OSO,
IMD/OSO, and OSO/RMO, to discuss plans for
improving OSU ca Die aissemination. The OSO representatives agreed
that the current cable dissemination process is time consuming,
duplicative, and inefficient. Two methods are used to transmit
cables to the OSO registry; electrical dissemination via
Comcenter and hard copy dissemination delivered by the Headquarters
courier with considerable duplication involved. In the absence of
definitively developed cable profiles, registry personnel are
required to assign hand-written action dissemination to each cable
received from the Comcenter. It appears, unfortunately, that the
situation will not improve until OSO receives a long-awaited
soft-ware enhancement for their Wang-Alliance systems.
b. Software Testin Chief, Information
Technology Branch (ITB), and ITB, are exploring the
possibility of using graphic so tware pac ages, such as CUECHART or
TELL-A-GRAF. Using CUECHART, ITB was able to create an overlapping
bar chart depicting Information Privacy Division's weekly
statistics. The black and white bar chart showed not only the
number of cases processed but also the 1986 weekly average. ITB is
looking into the possibility of producing such graphics in color.
SIGNIFICANT EVENTS
a. New Message Format.
Information Management Staff, DO, briefed IRMD personnel on the new
Single Message Format developed by the DO. The new format combines
the Cable and Deferred Telepouch formats and provides originators
with a direct addressing capability. It still permits assignment
of precedence levels and retains current proscribed and limited
(P&L) dissemination hold-down capabilities. The new system will go
on-line 5 January 1987.
All Portions Unclassified
Except Where Marked
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b. Records Control Schedules. The Office of Information
Services has received notification from Office of Congressional
Affairs (OCA) that the Senate Select Committee on Intelligence no
longer wishes to receive copies of Agency records control
schedules. Therefore, the Agency records control schedules will no
longer have to undergo the 60 day review period by the SSCI.
c. Records Center Visit by National Archives and Records
Administration. Chief, Information Resources
management Division (IRMD), Deputy Chief, IRMD, and
Chief, Records Management Section, Information
Management ranch, IRMD, escorted Ken Rossman, Jerry Nashorn, and
Ray Tagge, Chief, and members respectively, of the National
Archives and Records Administration's Records Appraisal and
Disposition Division, to the Agency Archives and Records Center
(AARC) on 26 September. Chief, AARC, provided an
excellent briefing and tour or e center. The NARA personnel were
very impressed with the records center operation. (C)
d. Forms Management. the Agency Forms
Manager, attended the Contracting urri 1eview Board meeting on
24 September to present the annual requirements contract for
commercially printed Agency stocked forms. The contract proposal
was for FY-87 through FY-90 and had a total estimated value of
$1,495,622. The Board agreed with the proposal and will recommend
to the Director of Logistics that a contract be awarded to Wallace
Computer Services.
e. Personal Computers--Training. Five IRMD personnel
attended personal computer courses at the Personal Computer
Learning Centers of America (PCLC), Inc., in Washington, D.C. The
courses dealt with the capabilities of the IBM Personal Computer,
basic operating procedures, and provided intensive instruction in
some software packages to be used on the computer. The excellent
instruction provided by PCLC will enable the attendees to easily
adapt to the personal computers that will be installed in IRMD
later this year.
f. Information Security Oversight Inspections. The
Information Security Oversight Office (ISOO) inspected document
security classification practices and related information security
policies of the National Photographic Interpretation Center (NPIC)
on 24 September. ISOO determined that NPIC standards for
classification and information security meet, and in some instances
exceed, those prescribed in Executive Order 12356. This was the
final ISOO inspection of Agency facilities for FY 86.
2
CONFIDENTIAL
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The Director, ISOO, has requested a tour of NPIC. His
interest was, evidently, stimulated by ISOO's 24 September
inspection of NPIC. Arrangements for the tour will be made through
the Directorate of Science and Technology (DS&T) Records Management
Officer (RMO) and the NPIC RMO.
telli ence Information Handling Committee
(IHC). Chief, Classification Management Branch,
IRMD, an represen a fives from the Office of Information Technology
(OIT) and the Office of Security (OS) attended a meeting of the
DCI's Intelligence Information Handling Committee (IHC) on 26
September. The meeting concerned an IHC proposal for standard
security classification and data descriptor labels for ADP storage
media. Uniform classification labels and other security-related
labels were adopted by the Committee and will be incorporated into
Director of Central Intelligence Directive 1/16 (DCID) when it is
revised.
Records Center personnel performed the following
activities during the week:
Made 27 additions, 292 changes,
and 7 deletions.
Jobs received/edited: 7.
Jobs keyed: 20 consisting of
1,564 entries.
Accessions: Received 16 jobs totaling
167 cubic feet.
References: Serviced 1,037 requests for
records (14 were for annuitants).
Special Runs: One to OP and one to NCD.
3
CONFIDENTIAL
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C-0-N-F-I-D-E-N-T-I-A-L
30 September 1986
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
24 - 30 September 1986
1. RPD is currently processing 125 jobs, up from last week's total of
2. Deputy Chief, RPD gave a presentation to the Office of Personnel's
Regulations Workshop. The workshop was attended by Personnel Officer Trainees
and other OP personnel who are involved in the regulatory process. The
presentation included a discussion of the types of regulatory issuances
handled by RPD, the steps involved in processing these issuances, and ways in
which OP and RPD personnel can work together to improve the processing of
these issuances.
3. A Headquarters Notice is being processed to announce the
establishment of a 24 hour service desk by the Office of Information
Technology (OIT). The desk will provide the Agency with a single point of
contact for information, assistance, and reporting problems concerning the
general services provided by OIT. In addition, OIT has established the
position of Operations Duty Officer (ODO). The ODO will be responsible for
ensuring that customers receive high-quality, reliable, and timely service.
C-O-N-F-I-D-E-N-T-I-A-L
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