OIS WEEKLY REPORT (2 - 8 OCTOBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530013-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 13
• Publication Date: October 8, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
8 October 1986
ME11ORANDLM FOR: Deputy Director for Administration
Director of ormation Services
SUBJECT: OIS Weekly Report (2 - 8 October 1986)
1. Steven Garfinkel, Director, Information Security Oversight
Office, is scheduled to tour the National Photographic Interpretation
Center on 17 October 1986. On 18 November 1986, Mr. Garfinkel will
address the monthly Directorate Records Management Officers meeting.
2. A representative from the Information Resources Management
Division (IRDMD) met with members of the Information Management Staff,
Directorate of Operations (IRIS/DO), to discuss proposed changes in the DO
Records Control Schedule. An item concerning Agency instrumentalities
that had been withdrawn from the current schedule at the request of the
National Archives and Records Administration (NARA) is included in the
changes. Through rewording and providing new disposition instructions
for this item, IRAMD is hopeful of obtaining NARA's approval.
3. The Regulatory Policy Division is processing a proposed
Headquarters Notice informing employees that a security classification is
no longer warranted when the words "cover", 'official cover" or
"non-official cover" are used in connection with the Agency. The notice
reflects guidance from the Directorate of Operations that the use of
cover is officially acknowledged by the Agency.
4. The Agency Records Management Officers Conference will be held on
30 and 31 October 1986. The conference will focus on internal Agency
records management matters. Approximately 70 MI careerists and
representatives from DIS/DO are expected to attend.
5. Alan Thompson, Director of the Declassification Division of NARA,
met with representatives from the Classification Review Division (CRD) to
discuss NARA's procedures in administering the Privacy Act relative to
the declassification and release of government information. Useful
information was gleaned from the meeting. Within the context of the
Agency Historical Review Program and based upon classification reviews
already conducted, CRD anticipates finding little, if any, information
that would require review pursuant to the Privacy Act.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTHU AL USE ONLY
6. CRD has completed a review of twenty-five cubic feet of OSS
Research and Analysis records held by NARA. This was in response to a
Special NARA request for an expedited review because of the considerable
interest shown by researchers in the material.
7. The backlog of initial FOIA cases decreased during the reporting
period to 1241. This compares with a backlog of 1951 one year ago and
3017 two years ago. The Departments of the Army and the Navy sent six
more MIA/POW requests to the Agency this week. Fourteen Privacy Act
requests were completed, including a "golden oldie" from 1978. The
Information and Privacy Division's weekly report is attached.
Attachment
ADMINISTRATIVE - INTWW.NAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (1-7 October 1986)
1. The Week in Review 1-7 Oc
t 1986 1986 Weekly Average
a.
New cases 64
59.8
b.
Cases closed 66
69.8
c.
New appeals logged 5
3.3
d.
Appeals closed 7
3.4
e.
Manpower (man-weeks) 79
.2
96.3
2. Curr
ent Backlogs
a.
b.
c.
3. Spot
Initial requests - 1241
Requests in administrative ap
Requests in litigation - 48
lighted Requests
peal - 181
a. The Departments of the Army and the Navy sent us six
more MIA/POW requests this week.
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 STAT
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L"LLJL'L1 L. iV l LULL I VLJ -1L\ 1LJL\L. L-LL %JW LJ W..LL
e. We were able to provide very quick turn-around for five
requests this week with previously released documents from
ORIS/DECAL.
f. Fourteen Privacy Act requests were completed this week,
including a "golden oldie" from 1978.
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HGH/MJD:kas
(8 October 1986) (FINAL)
Distribution
Orig
Adse
1
DCI/DDCI/Executive Director
1
DCI History
1
DDI
1
DDO
1
DDS&T
5
OIS
1
C/PAO
1
Comptroller
1
IG
1
OGC
1
OCA
1
OP
1
OL
1
C/IMS
1
DDO/IRO
25
DDO/IMS
1
DDI/IRO
1
DDA/IRO
1
IC/IRO
1
OIS/LA
1
IRG/OS
1
IPD Subject
1
IPD Chrono
1
IPD Reading
1
HGH
LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Acting Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 30 September - 7 October 1986
1. Alan Thompson, Director of the Declassification Division of the
National Archives and Records Administration (NARA), visited CRD offices on 2
October and met with CRD reviewers to explain the way NARA administers the
Privacy Act. CRD had invited Mr. Thompson to discuss this subject because of
the desire to apply the Privacy Act, among other statutes bearing on the
release of government information, as part of the Historical Review Program.
NARA, it turns out, reviews documents for PA considerations before releasing
them to requesters, but only at the time of actual requests. Mr. Thompson
explained that many documents are never requested or unrequested for very long
periods so that: (1) it would be wasteful to review every document
accessioned in anticipation of requests that may never come and, (2) the
individual concerned in a document may be deceased by the time of a request so
that the PA would no longer be applicable. Mr. Thompson informed us that NARA
will always examine records for privacy considerations before releasing them
to the public and will do so whether or not we make such judgements during our
review. Mr. Thompson raised no objection to our review for privacy
considerations. CRD/HRB has found no such information to this point and,
because of the types of records we will be reviewing, we anticipate finding
very little privacy information to withhold.
2. CRD has completed its review of OSS Research and Analysis records
held by the NARA. NARA had requested CRD to perform this review because it
wanted to be able to release the records, in toto or in sanitized form, to
greatly interested researchers. NARA initially believed there were about five
feet of these records, but the amount turned out to be twenty-five feet.
STAT
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MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (1 - 7 October 1986)
1. WORK IN PROGRESS
a. Records Control Schedules. Chief, Records
Management Staff, Information Management Branch, IRMD, met with DO
Information Management Staff members on 1 October 1986 to discuss
proposed changes in the DO Records Control Schedule. One of the
major items discussed included the Instrumentalities Files. This
item had been withdrawn from the current DO schedule at the request
of National Archives and Records Administration (NARA). We hope
the new wording and requested disposition will now meet with NARA
approval as this item has been under discussion for several years.
2. SIGNIFICANT EVENTS
a. Security Classification Management. Steven Garfinkel,
Director, Information Security Oversight Office (ISOO), is
scheduled to address the Directorate Records Management
Officers (RMO) meeting on 18 November 1986. The invitation was
extended to the Director/ISOO by the Chief, Information Resources
Management Division (IRMD).
The Director, ISOO, is scheduled to receive a tour of
the National Photographic Interpretation Center, DS&T, on
17 October 1986.
A proposed Headquarters Notice, advising employees
that security classification is no longer warranted when using the
word "cover" in connection with the Agency, nor for the phrases
"official cover" and "nonofficial cover", has been sent to the
Regulatory Policy Division (RPD) for coordination with appropriate
Agency offices. The notice reflects recent guidance from the
Directorate of Operations that cover is officially acknowledged by
the Agency and no longer warrants national security classification.
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c. Information Services Center. The OC/OL ISC has
experienced intermittent problems with the Electrical Dissemination
Circuit (EDC). They have been unable to transmit messages
electrically since 3 October. All cable traffic is being sent to
Headquarters via courier. The problem has been traced to
Headquarters, but, has not been specifically identified.
d. Annual RMO Conference. Invitations were sent out on
3 October for the Agency Records Management Officers Conference
which will be held on
30-31 October. Topics on is year's con erence agenda are geared
more toward internal Agency records management matters.
Approximately 70 MI careerists and members of the Information
Management Staff, DO, are expected to attend the conference. STAT
e. Records Center Volume. The net cubic footage gain in
FY 1986 was 4,184 cubic feet. Over 2,000 cubic feet of OSS
material was transferred to the National Archives and Records
Administration during FY 1986. If the OSS records had not been
transferred to NARA, we would have gained over 6,000 cubic feet in
FY 1986. Total space now available in the Records Center is
approximately 15,000 cubic feet.
Records Center personnel performed the following
activities during the week:
Made 15 additions, 28 changes,
and 8 deletions.
Jobs received/edited: 9.
Jobs keyed: 8 consisting of
819 entries.
Received 15 jobs totaling
77 cubic feet.
Serviced 1,594 requests for
records (65 were for annuitants).
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C-O-N-F-I-D-E-N-T-I-A-L
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
1 - 7 October 1986
1. RPD is currently processing 122 jobs, down from last week's total of
2. Priority processing was provided for an Employee Bulletin initiated
by the Office of Personnel to announce the annual Retirement and Financial
Planning Seminar. This year's seminar is scheduled for 21, 23, 27, 29, and 31
October 1986.
3. A Headquarters Notice initiated by the Office of Security to announce
the installation of new badge machines was also processed on a priority
basis. The notice provides instruction in the operation of the new badge
machines which are scheduled for installation in Headquarters building early
in October 1986.
4. Now that the National Hispanic Heritage Week competition has been
completed, the Office of Logistics in conjunction with the Office of Medical
Services have initiated an Employee Bulletin to announce a competition for the
design of a large graphic mural. The purpose of the mural is to add color and
a sense of progression and distance to the jogging track area and to encourage
the creative design talents of Agency employees. Prizes of $600, $300, and
$100 will be awarded to the winners.
5. newly appointed Executive Assistant to the DDA, paid a
courtesy visit on Chief, RPD. Orequested the visit so that he could
meet RPD personnel and observe firsthand the procedures used in processing
regulatory issuances. He complimented RPD for the quality and professionalism
of issuances forwarded to the DDA for signature and expressed his desire to
continue the same close working relationship that was maintained with his
predecessor.
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
C-O-N-F-I-D-E-N-T-I-A-L
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