OIS WEEKLY REPORT (9 - 15 OCTOBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530012-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 12
• Publication Date: October 16, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
16 October 1986
MEMORANDUM FOR: Deputy Director for Administration
Director o orma ion services
SUBJECT: OIS Weekly Report (9 - 15 October 1986)
1. The Regulatory Policy Division on 10 October processed three
Employee Bulletins with an IMMEDIATE precedence. Two were initiated by
the Office of Personnel to announce the annual Educational Aid Fund
campaign and to give the latest status on legislation affecting federal
retirement benefits. The other bulletin was initiated by the Office of
Logistics to alert employees who park at the Headquarters Building
concerning the third phase of the North Lot parking renovations and to
provide guidance regarding temporary parking.
2. The Information Services Center
roviding services to five additional components that recently
is now
p
moved to that facility. Three of the components are part of the Office
of Technical Services, the fourth is part of the Information Management
Staff, Directorate of Operations, and the fifth is part of the Office of
Training and Education.
3. Representatives from the Information Resources Management
Division (IRMD) attended the Association of Records Managers and
Administrators (ARMA) Conference in Kansas City, Missouri. The
conference program reflected the important role of the information
manager and the growing importance of records and information management
in the decision making process. Topics included electronic record
keeping, microprocessors, bar code technology, and optical disk
technology. The conference offered an opportunity to meet professionals
from throughout the United States and Canada and to discuss subjects of
mutual interest. IRMD personnel also visited the Truman Library in
Independence, Missouri where they were provided a records-oriented tour
of the library's facilities.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
4. The Agency Security Classification Officer and another
representative from IPMD met with representatives from the Office of
Training and Education (OT$E) to discuss the feasibility of incorporating
a short security classification training segment into a special course
being prepared by OT&E for the Office of General Counsel.
5. Two members of the Information Services Branch (ISB), IRMD,
briefed Office of Logistics managers on the preliminary results of an
information management survey they conducted in the Real Estate and
Construction Division. The ISB survey team will begin a survey of the
Facilities Management Division, OL, within a few days.
6. The backlog of initial FOIA cases is 1240. This compares with a
backlog of 1927 one year ago and 3034 two years ago. *An interesti
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MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (8-14 October 1986)
1. The Week in Review 8-14 Oct 1986
b. Cases closed 52
c. New appeals logged 2
d. Appeals closed 4
e. Manpower (man-weeks) 84.2
2. Current Backlogs
a. Initial requests - 1240
b. Requests in administrative appeal - 179
c. Requests in litigation - 49
Spotlighted Requests
1986 Weekly Average
59.5
69.3
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ADMINISTRATIVE-INTERNAL USE ONLY
5. Item of Special Interest
Two more of our pre-1980 cases were closed out this week, a
1979 Freedom and our oldest Privacy, a 1976 case.
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HGH/JAE: kas
L
k15 October 1986) (FINAL)
Distribution:
Orig
Adse
1
DCI/DDCI/Executive
1
DCI History
1
DDI
1
DDO
1
DDS&T
5
OIS
1
C/PAO
1
Comptroller
1
IG
1
OGC
1
OCA
1
OP
1
OL
1
C/IM
S
1
DDO/IRO
25
DDO/IMS
1
DDI/IRO
1
DDA/IRO
1
IC/IRO
1
OIS/LA
1
IRG/OS
1
IPD Subject
1
IPD Chrono
1
IPD Reading
1
HGH
1
LSS
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MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 7 October - 14 October 1986
1. Recent concern for the collateral release of the titles and numbers
of finished intelligence publications such as the NIEs, SNIEs, and SES,
prompted a CRD contact with the Johnson Presidential Library to confirm how
they handled these items. According to David Humphrey of the Johnson Library,
when they withdraw classified documents from the boxes of records they prepare
an index of the withdrawn documents so they can be returned to their
appropriate place when and if they are declassified. When finished
intelligence publications are withdrawn, the titles are not given on the
index, only the number and other identifying data such as the date, subject
country, and type of document. This procedure complies with the latest
guidance received from the DDCI calling for the need to classify such title,
when used in conjunction with the numbers.
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MEMORANDUM FOR: Director of Information Services
ie , Intormati--on-Re-sources
Management Division
SUBJECT: IRMD Weekly Report (8 - 14 October 1986)
1. WORK IN PROGRESS
Office of Logistics Information Management Survey.
Information Services Branch (ISB),
briefed OL managers on their preliminary information management
survey findings in the Real Estate and Construction Division on
10 October. The ISB survey team will begin reviewing the
Facilities Management Division, OL, on 15 October.
2. SIGNIFICANT EVENTS
IISC is now providing services to five additional
components which recently relocated Three of the
components belong to Office of Technical Services and one each to
Information Management Staff, DO, and Office of Training and
Education.
b. Association of Records Managers and Administrators
(ARMA) Conference. Members of the Information Resources Management
Division (IRMD) attended the Association of Records Managers and
Administrators (ARMA) Conference held in Kansas City, Missouri,
during the week of 6-9 October. The Conference program reflected
the increasing role of the information manager and the growing
importance of records and information management in the decision
making process. The Conference not only gave IRMD personnel the
opportunity to attend sessions on topics such as electronic record
keeping, microprocessors, bar code technology, and optical disk
technology, but it also offered them the opportunity to meet
records management professionals from throughout the United States
and Canada and to discuss topics of mutual interest. IRMD
personnel also visited the Truman Library in Independence,
Missouri, and were provided a preplanned records-
oriented tour of the Library's facilities.
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c. Security Classification Briefings.
Chief, Classifi on Manaaem ch (CMB), and
,cati
(CMB) visited
7 ~ " to discuss with the Office of
Training and Education (OTE) the feasibility of incorporating a
short security classification training segment into a course
contracted for by the office of General Counsel (OGC). The course
is provided as a stepping stone for OGC's professional secretarial
cadre. CMB has agreed to provide all assistance possible.
The subject of classification is gaining increasingly
more attention as "word" spreads that classification briefings are
available. met with the senior
secretaries of the Office of Communications (OC) on 10 October. An
overview of the topics that CMB addresses was provided and it was
tentatively agreed that OC would catalog their areas of interest to
be discussed at later meetings. It was estimated that 50 to 60 OC
employees would attend November briefings. The OC secretaries
suggested that the secretaries from the Office of Logistics attend
such briefings, given their proximity. Preliminary meetings are to
be scheduled with the Offices of Comptroller and Public Affairs,
both having expressed interest this past week in briefings on
classification.
d. Transfer of OSS Records to National Archives and
Records Administration (NARA). The sixteenth incremental shipment
of Office of Strategic Services' (OSS) records is being prepared
for transfer to NARA. This shipment consists of approximately
348 cubic feet. The Standard Form 258, Request to Transfer Records
to NARA, has been prepared and coordinated with the DO/Information
Management Staff and is being forwarded to NARA for approval. This
shipment will bring the total OSS records transferred to NARA to
2,585 cubic feet.
e. Records Center personnel performed the following
activities during the week:
RAMS: Made 26 additions and 5 changes.
ARCINS: Jobs received/edited: 15.
Accessions:
References:
Special Run:
Jobs keyed: 20 consisting of
1,428 entries.
Received 22 jobs totaling
142 cubic feet.
Serviced 1,237 requests for
records.
One to NCD.
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ADMINISTRATIVE - INTERNAL USE ONLY
14 October 1986
MEMORANDUM FOR: Director of Information Services
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
8 - 14 October 1986
1. RPD is currently processing 121 jobs, down one from last week's total.
2. Immediate processing was provided for three Employee Bulletins on
Friday. Two were initiated by the Office of Personnel to announce the annual
Educational Aid Fund campaign and the latest status of legislation affecting
federal retirement benefits. The other, initiated by the Office of Logistics,
was to alert employees who park at Headquarters that the third phase of North
Lot construction was scheduled to begin 14 October 1986.
3. responded to numerous research requests including one
from the Office of t e Executive Director (EXDIR) asking for the number of the
Headquarters Notice that stated the new day care center would be named the
Harry E. Fitzwater Day Care Center. The EXDIR's office was informed that RPD
has never published a notice on the day care center and that the 2 employee
bulletins on this subject do not mention any name for the center.
AnMTNTSTRATIVE - INTERNAL USE ONLY
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