OIS WEEKLY REPORT (6 - 12 NOVEMBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530008-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 8
• Publication Date: November 13, 1986
• Content Type: MEMO

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ADMINISTRATIVE - INTERNAL USE ONLY
13 November 1986
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (6 - 12 November 1986)
1. The Office of General Counsel's retired Top Secret (TS)
collateral documents held at the Agency Archives and Records Center will
be reviewed by three OIS annuitants assigned to the Information Resources
Management Division (IRMD). The purpose is to match this material with
data in the Top Secret Collateral Automated Data System (TSCADS). The
review is expected to be completed by the end of November.
2. At the request of the Office of Development and Engineering
(OD&E), IRMD is conducting a feasibility analysis of substituting
contractor control numbers for the usual Top Secret control numbers on
TS collateral documents sent to and from ODE contractors.
3. The Office of Information Services has prepared for DDA signature
the Agency's report on the number of classified documents estimated to
have been created during fiscal year 1986. The report is required
annually by the Information Security Oversight Office and will be
incorporated into a government-wide report to the President.
4. The Library of Congress asked the Classification Review Division
(CRD) to determine the classification status of two Agency documents
found in a collection of Averell Harriman's papers. Through use of the
Officially Released Information System (ORIS) and the Declassified and
Released (DARE) system, one document was determined to have been
declassified and released and the other, a National Intelligence
Estimate, was determined to be still classified.
ADMINISTRATIVE - INTERNAL USE ONLY
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5. Chief, CRD, met with the Chief of Security Policy, National
Security Council (NSC), to discuss two classification matters. One
concerned 450 documents from the files of Operation MONGOOSE, a post-Bay
of Pigs operation that came under Congressional investigation in 1975.
There are several pending court cases involving public access to these
documents. CRD recommended that the CIA material be reviewed by the
Agency and offered to make recommendations regarding the other material.
The second classification matter involved Agency handling of certain NSC
records found in CIA files. The NSC wants all Federal agencies holding
copies of these records to accession them to the National Archives and
Records Administration in order to reduce duplication of effort when
classification review finally is undertaken.
6. Chief, CRD and the Chief, History Staff met with members of the
Department of State Historian's Office and the Historical Advisory
Commission. One point of discussion concerned plans by the State
historian to publish two supplemental volumes of the Foreign Relations of
the United States series on the organization of intelligence 1945-1 0
ane intelligence information provided to policy makers during that
period. The Agency representatives explained CIA's position on the need
to preserve plausible denial by not officially confirming what may be
known publicly, the need to protect specific Agency presence abroad, and
the kind of intelligence reporting that should be made available to
historians.
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MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (5 - 11 Nov 1986)
1.
The Week in Review 5 -
1
1 Nov 1986
1986
Weekly Average
a.
New cases
65
60.9
b.
Cases closed
68
70.0
c.
New appeals logged
1
3.1
d.
Appeals closed
3
3.4
e.
Manpower (man-weeks)
107.8
95.5
2. Current Backlogs
a. Initial requests - 1232
b. Requests in administrative appeal - 175
c. Requests in litigation - 50
3. Spotlighted Requests
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 STAT
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HGH/MJD:kasL I(12 November 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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12 November 1986
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 4 November - 12 November 1986
1. C/CRD met with Ms. Brenda Reger, Chief of Security Policy at the NSC
and Ms. Nancy Meenan one of her declassification reviewers, to discuss the
following maters:
a. The NSC has about 450 documents comprising the operation
MONGOOSE file and there are four pending court cases seeking
access to these records. The pressure on NSC is building to
respond and Ms. Reger has turned to CIA for help. Operation
MONGOOSE was a post-Bay of Pigs operation aimed at overthrowing
Fidel Castro. It was headed by Robert Kennedy and General
Edward Lansdale coordinated activities between State, Defense,
and CIA. In 1975 Congress investigated the activity as part of
its investigation into alleged assassination plots and described
Operation MONGOOSE in some detail. Since CIA was heavily
engaged in the activity we are proposing the records be reviewed
by CIA and we will handle our information and make
recommendations on the remainder. The record of the Hearing
will serve as our guideline as to what has been made public.
b. Also discussed with Ms. Reger was how CIA should handle complete
non-CIA files found among CIA records, particularly those
relating to NSC. The question focused on certain NSC series
such as the NSC Status of Projects Report files which are found
in large numbers in CIA records. While CIA has copies of these
reports the record copies are held by NSC which has the
responsibility for them. Also, copies will be found in other
agencies particularly State and Defense. Ms. Reger stated that
they have these records and will probably review them
systematically when they have sufficient staff which means not
in the foreseable future. In the meantime, Ms. Reger suggests
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that these records be accessioned to NARA and it is her hope (discussed with
NARA) that copies of such common records from different agencies will be
brought together at NARA so duplication in their review for declassification
can be minimized when it is finally undertaken.
c. As a matter of record Ms. Reger noted that Psychological
Strategy Board (PSB) records and Operations Coordinating Board
(OCB) records through 1956 have been sent to the Truman and
Eisenhower Presidential Libraries according to date. PSB and
OCB records after 1956 are the responsibility of the NSC.
Almost all are sent to CIA for declassification review, some
also to State and a few to Defense when sensitive military
matters are involved.
2. C/CRD, Dr. Ken McDonald, Chief of the Agency History Staff, and one
STAT of his historians, were invited to attend one morning
session of the conference involving members of the Department of State
Historian's Office and the Historical Advisory Commission. One point
discussed was the two supplemental volumes the State Historian wants to
publish on organization of intelligence 1945-50 and intelligence provided to
policy makers during that period. Several questions were directed to the CIA
representatives who in their answers and in individual discussions during a
break, were able to explain several areas of mutual concern including: the
need to preserve plausible denial by not officially confirming what may be
known publicly; the need to protect specific CIA presence abroad; what kind of
intelligence reporting will be made available; and our view on how a democracy
records its history while protecting its secrets. C/CRD was able to meet and
converse with several of the historians sitting on the Commission. All these
discussions were held in a very friendly atmosphere with no hint of hostility
even from one historian who had been described as "anti-CIA," the historians
stated that they understood the problems faced by the CIA, and several
personally thanked C/CRD for attending and presenting the views of the
Agency.
3. Ms. Myrtle Thorne, on loan from the Department of State to the
Library of congress to help in the Declassification of the Averell Harriman
papers, requested CRD help to determine the classification Status of two
documents. One was an ORE memorandum that was declassified and released
according to DECAL/ORIS, and one was an NIE that has not been released
according to DARE. The information was provided to ms Thorne.
C/CRD
ADMINISTRATIVE INTERNAL USE ONLY
STAT
STAT
STAT
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10 November 1986
MEMORANDUM FOR: Director of Information Services
Chiet, n orma ion Resources
Management Division
SUBJECT: IRMD Weekly Report (5-10 November 1986)
SIGNIFICANT EVENTS
a. Document Control - Contractors.
Chief, Document Accountability Section, Classification Management
Branch, is conducting a feasibility analysis for substituting
contractor control numbers on collateral TS documents in place of
the usual collateral TS control numbers assigned to this TS
material. The study is limited to only Office of Development and
Engineering (OD&E) contracts at this time, and is for OD&E material
going to contractors and that received from OD&E contractors. This
matter was raised as an alternative method in monitoring collateral
TS documents during a meeting between OD&E and IRMD personnel.
b. Agency Information Security Program Data Report. The
Classification Management Branch has prepared and sent forward for
the DDA's signature the Agency's report on the number of classified
documents estimated to have been created during fiscal year 1986.
This report, the Agency Information Security Program Data report,
is required by the Information Security Oversight Office to be
submitted annually and will be incorporated into a government-wide
report to the President.
c. Micrographics. the Agency
Microaraphics Officer, met on 10 November with
(P&PD), and
of Printing and Photography-Division
Records Management Officer (RMO),
Office of Leadership Ana ys'is (LDA), to conduct a site survey and
to evaluate two microfilming proposals. The proposals were
generated by the Political Psychology Division and the Very
Important People Medical Division of LDA/DI. All parties agreed
that the requests were justified. Approvals will be forthcoming.
ADMINISTRATIVE - INTERNAL USE ONLY
the
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d. COMDEX Conference. I Jnformation
Technology Branch programmer, is attending the Computer Display
Exposition from 11-14 November. This conferences will have more
than 1,000 exhibitors, several with equipment and software of
interest to OIS.
e. Top Secret Review. The Office of General Counsel's
(OGC) collateral TS material held at the Records Center will
undergo review by three part-time OIS annuitants. This project
will involve matching the collateral TS contents in over 370 cubic
feet of records against data in the Top Secret Collateral Automated
Data System. The activity is scheduled to begin on
12 November 1986 with completion estimated to be around the end of
November.
f. Archives and Records Center. Records Center personnel
performed the following activities during the week:
RAMS: Made 15 additions, 9 changes,
and 1 deletion.
ARCINS: Jobs received/edited: 11.
Jobs keyed: 13 consisting of
1,912 entries.
Accessions: Received 14 jobs totalling
137 cubic feet.
References: Serviced 2,503 requests for
records.
ADMINISTRATIVE - INTERNAL USE ONLY
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S-E-C-R-E-T
Chief, Regulatory Policy vision, OIS
SUBJECT: Regulatory Policy Division Activities
05 October - 10 November 1986
1. RPD is currently processing 118 jobs, a decrease of two from last
week's total.
2. The Office of Personnel has initiated an Employee Bulletin to
announce that a brochure will soon be disseminated containing information on
the various provisions of the new retirement system including key dates by
which employees must make certain decisions. Another bulletin was initiated
to advise employees that a videotape of the Director of Personnel's recent
briefing on the new Federal Employees Retirement System (FERS) is available.
3. Priority handling is being provided to a Headquarters Notice
initiated b the Directorate of Operations
4. Draft B of a Headquarters Notice which provides instructions for the
is nearing
completion. This second dratt Is almost a comp e e rewrite of the original
notice and when completed will again be forwarded for Agency-wide
coordination.
S-E-C-R-E-T
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