LETTER (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100090008-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 27, 2016
• Document Release Date: May 10, 2012
• Sequence Number: 8
• Publication Date: June 3, 1968
• Content Type: LETTER

Declassified in Part - Sanitized Copy Approved for Release 2012/05/10 : CIA-RDP73-00402R000100090008-7
Fly concern WIL& advise the; etox of Coasunicatic ns
of our proposed expetnsion study, but I ru;sure does
that regularly. At the time I inter to alert him and his
experts of communication possibilities, ae yet unknWn, by main
him a copy of the IPC W "O. Perheps a simple buck slip copy for
info or comment would be adequate and appropriate,
i
u
e ay
l
3 June 1968
Your attached -diift to IPC's nicely covers i original concern,
as to what, ADP Systems they could foresee or were _4o". oping that
would involve records storage Your memo sld be sent
itho
t
t d
25X1
DDS/SSS/RAB, fms (3 June 68)
% Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
M RANDtI4 FOR THE RECt
SUBJECT: DDS Meeting on the Records Program and Board Report
2 July 1969
1. From 10 to 11;30 a.m. on WednesAy, 2 July 1969 Mr. Bannerman
met with to review the 30 April 1969
report and recommendations of the Records Management Board which the
DDS was preparing to forward to Col, White.
2. Mr. Bannerman discussed saveraliStatement* in the Board's report
and requested several follow up staff actions related to the Records
Program:
a. Mr. Bannerman requested tat he be provided a list of the uni-
lateral decisions made through the Agency which influence
the operation of the Records Program. The =8 considers these
to be recommendations until he reviews them and approves their
inclusion in the Program. (An example is the demand the Ci
Staff levied upon the Office of Finance to hold certain Finance
records 30 years rather than the legal 12 years.)
b. Mr. Bannerman requested any necessary background material to
make an issue of the 30,000 cu. It. of material. in the "Indefinite"
category. This is material now stored in the Records Center with
no positive disposal date scheduled. All the items have only
SECRET
GROUP 1
Excluded frsrn antomattc
dcw r :;n; and
p?i>..liisaian
Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
'. v&.vral. I
"review" dates not for 5, 10, or 20 yenta in the future and so
far experience shows the review invariably result in moving
the review date forward for another period of storage.
for renovating thel Ifor the storage
of records ..- probably Archives. The I said he wished he had
had such a plan in time to utilize recent year.-end funds.
c. Mr. Bannerman asked that we develop t
and proposals
suggested the Engineer Planning and staff work may make
this a possible proposal for next year's year-end funds.
d. Mr. Bannerman inquired as to progress in the establishment of
"Offices of Record" to eliminate duplication of permanent files
being stored. If there is any delay or resistance in developing
and establishing Retention Plans and Offices of Record the DOS
would like to have the details so that he can make an issue of
the delay.
e. Mr. Bannerman feels quite certain he knows what the answer will
be but he feels it- is time to again request a new Security re-
view of the proposal to store Agency records in Federal Records
Centers. He does believe we will have to ask for an extension
of our stay at Suitland.
f. Mr. Bannerman said he would contact Mr. Clark about the assign-
ment of a full-time Senior Records Officer for the DCI Area to
properly supervise the Records Program in the DCI components
and to serve on the Records Management Board. Further Mr.
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7
Bannerman said he will appoint a full-time DDS Senior M.
g. Mr. Bannerman questioned at length and discussed many aspects
of microfilm systems and procedures. In essence he was con-
cerned about:
Has the technology of microforms improved to over-
come our hesitancy of last year?
2. is there inherent in microfbr systems an ability
for overall indexing and compatability among the
several various systems our many components will
require?
Mr. Bannerman Would like to receive an overall proposal for a
Study Group of microform experts (not necessarily from each
Directorate) to review the Agency's progress with microforms
and to recommend to him an Agency plan for an Agency approach
to the use of microforms.
h. At the conclusion of the meeting W. Bannerman said he would
personally authorize Logistics to proceed With the feasibility
study of the floor load, electrical requirements) and other
matters related to the possible installatiOn of the movable
shelving proposed for the Records Center.
3
SEMI
Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090008-7