SYSTEMS REQUIREMENTS FOR PROPOSED RECORDS CENTER EXPANSION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100090002-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 27, 2016
• Document Release Date: May 10, 2012
• Sequence Number: 2
• Publication Date: May 29, 1968
• Content Type: MF

Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090002-3
29 May 1968
MEMORANDUM FOR: Agency Information Processing Coordinators
SUBJECT . Systems Requirements for Proposed. Records Center
Expansion
ATTENTION PPB
THROUGH DDS Information Processing Coordinator,
1. For the Agency Records Program I have recommended that, in order
to store future inactive records, an addition be constructed, contiguous
to the Agency Archives and Records Center An engineering
Feasibility Study is being made. Any new developments that may depend
upon the Records Center facilities should be made known to me before
1 July 1968.
25X1 2. At the present time the Agency Archives and Records Center at
= stores some 102,000 cubic feet of Agency Records and. the volume
increases about 40 cubic feet a day. Through two courier runs and the
telephones some 500 reference services to these records are completed
daily. About once a week a special emergency trip is necessary to hand.-
carry urgent material from the Center to the Headquarters area. Several
thousand. cubic feet of extra copies of material for supplemental distribu-
tion are temporarily stored and serviced. by us from the Federal Records
Center in Suitland, Maryland.
3. The current Records Center procedure is a manual storage and,
retrieval service with the individual Offices providing for their own
information processing. The volume of records in storage includes 266
reels of magnetic tapes, some three million punch cards, and. 93,000 reels
of microfilm. Other specialized records, besides paper copy files,
include 300 cubic feet of voice recording tapes, 4,000 cubic feet of
photo films, and 1,000 cubic feet of machine listings. Two interfiling
operations are provided for DDP and. DDI Vital Records storage and. require
about 70 hours per month on our very old IBM Card Sorter to update their
special tab-card files.
4. Although the current microfilm technology does not provide a
more economical system for simple storage and retrieval, it is antici-
pated that some such breakthrough will be practical within the next
Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090002-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090002-3
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several years. Likewise, current developments with communication links
and. integrated data systems hold. promise of completely revised procedures
and files in the next several years. Although the space requirements at
the Center are immediate, we are endeavoring to include consideration of
as yet unspecified. and. often unknown, even unimagined, types of future
records.
5. Such planning for the future is complicated by the limited.
servicing involvement permitted or possible by the Records Center personnel
as well as by budget considerations.
Nonetheless, the possibility of transfer-
coordinators before 1 July will be appreciated.
ring from storage any documents, tapes, and images by communication links
or computer equipment must be evaluated. If such developments are likely
and. will involve some space needs or special facilities at the Agency
Archives and Records Center, I should be informed of the possibility with
some estimate of the requirement details before our engineering study is
too far advanced. A positive or negative reply from each of the Directorate
Declassified in Part - Sanitized Copy Approved for Release 2012/05/10: CIA-RDP73-00402R000100090002-3