MINUTES DD/S STAFF MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00463R000100020018-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: February 14, 2002
• Sequence Number: 18
• Publication Date: July 25, 1972
• Content Type: MIN

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MINUTES
DD/S STAFF MEETING
25 July 1972
2, Information Science Training: Mr. Coffey
a. Decisions have been made in the Agency, regarding
Information Science Training, since DIA backed out of its
Information Science Center role. Mr. Colby expressed a strong
desire that the Agency, for its own improvement, expand into
Information Science Training. Mr. Coffey introduced
,vho has worked for several months on the transfer of the
Information Science Center from DIS to the Agency.
25X1A b. as sed out a handout to e
which covered the substance of his remarks.
noted that Agency sponsored students to the DIS run
Information Science Center have given "highly favorable
critiques" of their ISC experience. He said, "CIA is
basically an Information Handling .organization. Therefore,
Agency personnel should be aWare on a broad base of the new
knowledge and methodology of information handling to be
gained through exposure to Information Science. In FY 73
three core courses would be offered for inter-agency
enrollment. Courses ranging from one to five days would
frlAs S IFIE1)
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be worked in as part of regular Agency courses (e.g. the
Midcareer Course (3 to 5 days), Senior Seminar (3 to 5 days),
etc.). The Information Science courses will be unique in that
they are to be presented in intelligence contexts. No IS courses
like the ones to be offered in the IS Training' Program (i.e.,
geared to intelligence problems) are available outside the
Agency. During FY 1974, OTR hopes to bring the Information
Science Training onto Agency premises for exclusive or near-
exclusive Agency use. Besides problems of space, funding and
staffing for FY 1974, major problems face OTR in getting
components to communicate their requirements for Information
Science Training. "So mana_ue.orlie_clo_not know what Information
Science is all about, " said
c. Mr. Coffey asked o spread
the word on Information Science Training in the D.DS&T and DDI
respectively.
3. Support: Directorate Securr Violations for June 1972 -- Mr. Coffey.
Two Offices shared in the four Support Directorate security
violations in June 1972. OL had three. OMS had one.
4. Headquarters Parking: Car Pool Questionnaire
The questionnaire (handout) given each Office Director is
similar to questionnaires sent Agency-wide. The questionnaire
is part of an OL effort to improve parking conditions at Head-
quarters. It has been suggested that as an incentive for more car
pools to be formed, a reserved parking space be given to a car
pool made up of three or more people. The questionnaire is a
means of measuring employee interest qsked the
Office Directors to have the totals (total yes and no br each of
the three questions) in to him by noon Monday, 31 July 1972.
5. Around the Table
Isaid that OC has been given the job of automating
ea )te dissemination. This automation of cable dissemination goes
beyond the Cable Sec to include all cables (e.g., the SI cable
dissemination done by CRS). This decision came after about six
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months of study. Mr. Coffey noted that the DD/I has been
enjoined to work hard on information storage and retrieval
systems. The OC and CRS systems are interrelated efforts.
OC will be building, in part,' on the CRS/MAD efforts. The
ultimate Agency automated cable dissemination system will
have been built on the ideas of both the Support and Intelligence
Directorates. In response to Mr. Fisher's question, Mr.
Wattles said, "it would be about 18 months before (the system
would be) coming on air. "
Mr. Cunningham noted that OTR had reduced its record
holdings from 10,202 cubic feet at the end of FY 1971 to 8,.833
cubic feet at the end of FY 1972. This represents a 13.4 per
cent reduction in record holdings. During FY 1972, 2, 388 guest
speakers (including many repeaters) spoke to 141 runnings of 36
OTR sponsored courses. This Thursday and Friday. PFIAB
representatives will be visitin4
A mini-catalogue of OTR courses is ready to go to field
stations. The age and grade level of the next running of the
Midcareer Course are docvn. Average age will be under 38.
Average grade will be GS-13. The people attending will have an
average of 12-13 years of Agency experience.
25X1A innounced that copies (several to each Office)
of the Director's State of the Agency Address should be sent out
within a week. A film of the Director's Address will be shown on
2 - 4 August at noon in the, Headquarters Auditorium. Mr. Coffey
25X1A asked o check if I\IPIC would like to show the film. Other
possilie snowuigs of the film might take place in. Rosslyn and
Chamber of Commerce Building.
Mr. Fisher noted that new space for the Credit Union has been
worked out with Of,.
25X1A nnounced that we have been asked by the IC for .
some neip m nis ? nsixering Section I of the Annual Management
Report required by OMB Circular A-44 (revised). If the Office
Heads have any suggestions, they might mention them at the -
Executive Session following next week's regular Staff Meeting..
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said that guidance, with respect to the list
of key documents for Archival retention requested to be
submitted as part of the Agency Annual Report, should be
forthcoming in the next month or two.
cc: Each attendee
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