LETTER TO HONORABLE RICHARD HELMS FROM DUDLEY JUDD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100190037-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: April 29, 2002
• Sequence Number: 37
• Publication Date: March 25, 1971
• Content Type: LETTER

NATIONAL
BOARD OF DIRECTORS
1970-1971
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Records Executives
And Administrators
Standard Oil Company (N.J.)
30 Rockefeller Plaza
New York, N.Y. 10020
[phone]
Honorable Richard Helms
Director of Central Intelligence
Washington, D. C. 20505
P. 0. Box 4259 j 1)1)/S '7 ) - I oq
Grand Central Station .- ? - -?.-.,?-?-
New York, N. Y. 10017
We are pleased to announce the seventh in a series of annual awards
for outstanding leadership and professional excellence in promoting
Harold J. Koenig effective management of paperwork in the Federal Government. This
National Archives & Records ervice
8th & Pennsylvania Ave.., , N.W.W. year the Association of Records Executives and Administrators is
Washington, D.C. 20408 Room 102 again providing sponsorship for this awards program.
[phone]
SECRETARY
Edna A. Falbo During the last six years Federal Agencies have nominated 118 men
Agency For International Development and
women ftheir paperwork management efforts. Each,of these
New State Building for ?
Washington, D.C. 20523 Stop 100
[phone]
TREASURER
Alice Klingsberg
The New York Times Co.
229 West 43rd Street
New York, N.Y. 10036
1212) 556-1958
IMMEDIATE PAST PRESIDENT
Harold A. Moulds
H.M. Record Services
3087 Universal Road
Mississauga, Ontario, Canada
[phone]
received National recognition; 39 were given special awards. This
year the Association hopes that participation by Federal Agencies
will continue to grow. We sincerely believe that the Awards program
is a most important means for directing attention to one of management's
most critical problems -- paperwork.
President Nixon's interest in this field is demonstrated by his
memorandum of December 9, 1969, to is cabinet and other key
personnel. "I think each Department should consider giving annual
awards to individuals in-the Department who came up with workable
O1Ko?1O1
Jo Bailin ideas for savings in personnel, paperwork, program duplication
,
Systems Development Consultants Inc. etc." This interest was reinforced in 1970 by the President's
501 Fifth Avenue
New York, N.Y. 10017 support.of the project to improve Federal reporting and reduce
[phone] related paperwork.
DIRECTOR
Gerard J. Kane
Central Intelligence Agency We urge that your Agency have a nominee this year. The program
Washington, D.C. 20505 Stop 64
1202) 351-2468 affords your agency an excellent opportunity for identifying
DIRECTOR
John J. Shurman
National Archives & Records Service
8th & Pennsylvania Ave., N.W.
Washington, D.C. 20408 Stop 220
[phone]
DIRECTOR
Julius Gambino
J.C. Penney Co., Inc.
1301 Avenue Of The Americas
New York, N.Y. 10019
[phone]
CONFERENCE CHAIRMAN
Alfred E. Musial
The Port Of New York Authority
111 Eighth Avenue
New York, N.Y. 10011
[phone]
significant accomplishments and for honoring the individual who
has made these accomplishments possible.
Details concerning the awards are contained in the enclosure.
We will be pleased to answer any questions you may have
concerning the award.
Sincerely,
DUDLEY JUDD
President
NATIONAL CONFERENCE, HOTEL ' OOSEVELT, NEW YORK CITY, JUNE 28-29-30,1971
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THE SEVENTH ANNUAL
FEDERAL PAPERWORK MANAGEMENT AWARDS
PURPOSE
This is an annual award to one or more managers in the Federal Government.
The purpose of the award is to recognize and stimulate outstanding leader-
ship and professional excellence in promoting effective management of the
Federal Government's paperwork.
SCOPE
"Paperwork" as envisioned by the awards program covers the totality of
recording activities from creation, through arrangement and use, to final
preservation or destruction. It covers every type of recording media,
including paper, microfilm, and magnetic tape.
"Paperwork" is present in every office for it is the integral systems part
of administrative support work, management information flow, and written
communications. From the system comes the management effort to channel and
control paperwork so that it contributes to the goals and objectives of the
organization. Automation, in its many aspects, is a most important considera-
tion in the scheme for managing paperwork. Because of the nature of Govern-
ment, paperwork not only is present in internal operations, but involves
industry and the public on many fronts.
NATURE OF AWARD
A walnut plaque, appropriately inscribed, will be given to each nominee
selected.
ELIGIBILITY
All employees of the Legislative, Judicial, and Executive Branches of the
Federal Government are eligible.
NOMINATIONS
Nominations must be submitted by July 15, 1971 to:
Awards Committee
Association of Records Executives and Administrators
Post Office Box 4259, Grand Central Station
'New York, New York 10017
In the Executive Branch, pne nomination will be submitted by a Department
or Independent Agency. Each Depart~me to and Agency will determine its own
screening and selection procedure. From the nominations received, the
Association (AREA) will select those to receive awards.
NOMINATIC1N FORMAT
Nominations should follow the pattern below. It is a guide, not a rigid
format. However, all items that appear in the guide must be covered in the
material supporting the nomination.
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A. Biographical Sketch of 'Nominee -.- A brief statement is needed to
relate e background, experience, and education of the nominee to
the content and scope of his paperwork management accomplishments.
B. Description of Ac lishment -- Describe in specific terms the
wo or contribution for which the nomination is being submitted.
The period of time covered by the accomplishment is not specifi-
cally limited in years. However, the basis for the nomination
should reflect current or relatively recent work rather than
overall duties performed over a long period: of years.
The description of the accomplishment should include:
* Its objectives and significance;
* Methods used;
* Its relation to previous work attempted in this field - if any;
* Names of any cooperating individuals, departments or agencies;
* Its impact: whether internal-agency, multi-agency, or Govern-
ment-wide. Also cover its impact outside the Government, if
applicable.
C. Results -- Describe separately both achieved and anticipated results.
Results should be expressed in terms of savings or other benefits
such as expanded services, decreased time requirements, and increased
management capabilities.
D. Digest -- Describe briefly (four or five hundred words or less) thee;'
above accomplishment, its scope and results. This digest will be
used in the official program. It should describe succinctly the
highlights of the accomplishment, particularly the achieved or
anticipated savings and results.
One (1) originally-signed nomination and three (3) copies are to be submitted.
DD U'IENTATION
Present the best possible case for your nominee. The material you supply
will be used by AREA for judging and for publication. Therefore, it is
important that the submission adequately describe the nominee's contribution
to effective paperwork. Since there will be no time for follow-up between
AREA and the Agency, it follows that the nomination submission should be
adequately documented. While good documentation is desired, the Association
would also like to stress the importance of briefness in the presentation.
PRESENTATION
Awards will be presented at an Awards Presentation Luncheon, 12:00 noon,
November 10, 1971, at the Washington Hilton Hotel, Connecticut Avenue at
Columbia Road, N. W. Washington, D. C. AREA will host the awards ceremony;
each person attending (other than award winners and official guests) will
pay an entrance fee to defray cost of the lunch.
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I
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ASSIFIED CONFIDENTIAL SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
The Executive Director
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ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
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