INVITATION TO SUBMIT AWARD NOMINATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00313R000100140002-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 18, 2001
• Sequence Number: 2
• Publication Date: February 1, 1978
• Content Type: MEMO

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February 1, 1978
FROM: Alldredge Records Management Award Committee
TO: Federal Records Management Officers and Their Immediate
Supervisors and Agency Heads
You are invited and encouraged to submit nominations for the annual
Everett 0. Alldredge Award. This award was established in 1972 as
a continuing memorial to the high ideals and professionalism which
"Ev" Alldredge symbolized.
This is your opportunity to recognize the achievements of those
who have demonstrated professional excellence in designing, promoting,
or managing systems or programs that significantly improve_.the
effectiveness and__efficiency of Federal, paperwork. Your assistance
in furthering the worthy purpose of this award by nominating
candidates who have demonstrated excellence of leadership and who
have made outstanding contributions to enhance the profession will
be sincerely appreciated. The accompanying enclosure provides
additional information and guidance concerning the award.
Initial distribution of this document is being made only to records
management officers. We urge you to make further distribution as
appropriate and to bring this to the attention of your immediate
supervisor so that he/she may inform other executives of this
invitation for nominations.
Nominations should be submitted in writing by April 10, 1978, to
the Committee Chairman.
Cr' lc~!'~ ~Jti t.
t
. GWINN,; Commi
tee Chairman
/Federal Aviiation Administration
AMS-1140
47ashington, D.r. 20591
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T1 1F "EV" ALLDREDGE ANNUAL AWARD
FOR RECORDS iIANAGEMENT EXCEI.LIE,NCE
IN THE FEDERAL GOVERNMENT
1. PURPOSE AND ORIGIN OF AWARD
a. This award is designed to recognize personnel who have made
outstanding contributions in the field of records management; to
encourabe hifi4 standards of performance in this field; and to
enhance the records management profession in the Federal Government.
b. he award honors the late fir. Everett 0. Alldredge for his
outstanding and professional excellence in designing and promoting an
effective records management program in the Government. He served for
many years as the-Assistant Archivist for Records Management in the
National Archives and Records Service.
2. SCOPE.
a. Records management encompasses the totality of records from
their creation, through arrangement and use, to final preservation or
destruction. It covers every type of recording media, including paper,
micrographics, and magnetic tape. Automation, in its many aspects, is
a vital tool available for managing recorded information.
h. Records i nagemuni is present in every office as an integral
part of administrative support work, management information flow, and
written communications. The purpose of records management is to
channel and control records so they contribute significantly to the
achievement of worthy goals and objectives of the organization.
3. WHO '1 AY BE UOII?INATEU.
a. Federal records management officers and any person in the
Federal. Government of the United States whose primary mission is
within the records management function is eligible for nomination.
This eligibility continues for six month-, after retirement.
b. Any records o:,n.iger or agency official nay submit the name of
a person.rin that department or agency or another dopartmrnt or
agency to the Awards Committee as being wort'iy of consideration
for the award.
c. Only one nomination may be submitted each year by each Depart-
ment or Independent .1goncy.
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d. Any member of the Awards Committee may als6 place a name of
a deserving individual before the committee if such has not been
submitted by his agency.
4. -WHAT THE NOMINATION SHOULD INCLUDE
a. The nominee's name, grade, position title, organizatio,
location, and Department or Agency.
b. A list of any previous awards received by the nominee for
outstanding service in the field of records management.
c. Adequate justification to provide the committee with details
needed to make a fair and just determination of merit.
5. DEADLINE AND PROCEDURE
a. Nominations must be submitted to the Chairman of the Awards
Committee, shown on the accompanying letter, by April 10.
b. Nominations should be submitted by or have the approval of
the Records Management Officer or other suitable agency official.
(This does not preclude the Records Manager of a Department or Agency
recommending a Records Manager of another Department or Agency.)
6. SELECTING THE RECIPIENT
The Everett Alldredge Awards Committee will review all nomi-
nations and make the final selection of the individual to be honored.
Their decision will be based on a majority opinion as to which nominee
has made the most, significant contribution to the Federal Records
Management Program.
7. WHEN AND WHERE. THE AWARD IS MADE
This year's award will be presented at the annual Records
Management Conference to be held at the Sheraton Fredericksburg Motor
Inn in Fredericksburg, Virginia. The award will be presented on
Tuesday, May 16th.
8. AWARDS COMMITTEE MEMBERSHIP FOR 1978
STATINTL J. G. Gwinn (FAA), Chairman 426-8735 STATINTL
Harold Hooper (Library of Congress) 426-5590
S b
il We Contract Audit Agency)
Carl Steinmetz (NASA)
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